WeWorld is looking for a Project Assistant (W/M)

WeWorld is looking for a Project Assistant (W/M)

WeWorld is a secular, independent Italian organization that has been active in international cooperation and humanitarian aid since 1971. Present in 27 countries with 165 projects, WeWorld is involved in the following areas of assistance: human rights (gender equality, preventing and combating violence against children and women, migration), humanitarian aid (prevention, emergency relief and rehabilitation), food security, access to water, sanitation and hygiene, education, global citizenship and international volunteering. WeWorld works with local and international partners to develop and implement projects on the ground that improve the daily lives of people in emergency situations, and to guarantee a dignified life, opportunities and a better future through human and economic development programs, within the framework of the Agenda 2030. WeWorld has been present in Moldova and in Ukraine since 2022, in the fields of food security, education, protection, livelihood, and social cohesion.   

Joining the WeWorld team means being part of the development of a dynamic organization where the contribution of each staff member is valued, working together towards the collective achievement of shared goals and vision.  

More information available on https://www.weworld.it/  

1. WORKING CONDITIONS AND REMUNERATION  

2. JOB DESCRIPTION  

 WeWorld Moldova is hiring a PROJECT ASSISTANT with experience. The PROJECT ASSISTANT will be responsible for Project Planning and Monitoring, Administrative Support, Stakeholder engagement, coordination and networking, Documentation and reporting, Other duties. 

 MAIN RESPONSABILITES  

1. Project planning and monitoring 

• Assist in the development of project plans, including timelines, budgets, and resource allocation, in collaboration with the Project Manager and the other team members. 

• Support the monitoring and evaluation of project activities, including data collection, analysis, and reporting, to ensure adherence to project goals and objectives. 

• Support with translation of documents and materials. 

• Participate in project review meetings and provide inputs on progress and challenges. 

• Support in collecting data for project evaluations and assessments, including baseline and endline surveys. 

2. Administrative support 

• Management of documents and correspondence that are project-related. 

• Attend project meetings, record accurate and comprehensive minutes, and distribute them in a timely manner. Follow up on action items and decisions made during meetings to ensure implementation. 

3. Stakeholder engagement, coordination and networking 

• Liaise with community representatives, government authorities, and partner organizations to facilitate smooth coordination and cooperation in project implementation. 

• Represent the organization in meetings, workshops, and conferences related to project activities, advocating for the needs and rights of rights-holders. 

• Assist in organizing field visits for project staff. 

4. Documentation and reporting 

• Compile and organize project-related documents, reports, and communications for internal and external dissemination, ensuring accuracy and completeness. 

• Assist in the preparation of donor reports, progress updates, and proposals, incorporating inputs from project teams and stakeholders to demonstrate impact and achievements. 

5. Other Duties 

• Support to the Project Manager for all tasks related to the Project implementation 

REQUIRED PROFILE FOR THE POSITION 

1. Qualifications and Professional Experience  

• Bachelor's degree in Social Work (BSW) or a related field such as Psychology, Sociology. 

• Minimum of 3 years of relevant experience. 

• Previous experience working with refugees and/or vulnerable communities. 

• Experience in case management, crisis intervention, advocacy, and community organizing. 

• Familiarity with the legal frameworks and policies related to temporary protection, asylum seeking. 

2. Personal Skills 

• Excellent communication skills, including the ability to work effectively with individuals from diverse cultural and linguistic backgrounds. 

• Empathy, compassion, and the ability to build trust and rapport with children and adults who may have experienced trauma or displacement. 

• Strong organizational and time-management skills, with the ability to manage multiple cases and priorities effectively. 

• Knowledge of social service resources and referral pathways, and the ability to connect individuals with appropriate support services. 

• Cultural competence and sensitivity to issues of race, ethnicity, gender, nationality, religion, and other aspects of identity. 

• Ability to work collaboratively with multidisciplinary teams, including government agencies, NGOs, and community-based organizations. 

• Proficiency in Russian and Romanian or Ukrainian 

• English knowledge is considered an asset. 

WeWorld is an equal opportunity organization and will not allow discrimination based upon age, ethnicity, ancestry, gender, national origin, disability, race, size, religion, sexual orientation, socioeconomic background, or any other status prohibited by applicable law. WeWorld has also a zero-tolerance approach to any harm to, or exploitation of, a child or a vulnerable adult by any of our staff, related persons or partners. Safeguarding checks are part of the selection process. WeWorld commitment to being a safe organization begins with the staff recruitment process which includes meticulous checks, such as criminal records checks or check disclosure of previous convictions, to ensure children and vulnerable people are safeguarded and abuse is prevented. WeWorld promotes a welcoming, diverse and discrimination- and harassment-free workplace and expects the highest standards of behaviour from all its staff, who are requested to adhere to the principles and behavioural rules defined in the CoEC and the Organisational Policies. The Code of Ethics and Conduct (CoEC), PSEAH, Child safeguarding and all the organisational policies can be found here: https://www.weworld.it/en/about-us/transparency   

The PROJECT ASSISTANT must at all times act in accordance with WW's humanitarian quality management system, including WW's Code of Ethics and Conduct (CoEC), PSEAH, Child safeguarding, Antifraud and Anticorruption Policies, and the Humanitarian Accountability Partnership (HAP) Standard.  

This Job Description is an integral part of the employment contract and outlines the responsibilities and expectations associated with the position of PROJECT ASSISTANT at WeWorld Moldova. Both the Organization and the Employee are expected to adhere to the terms and duties described herein.  

5. RECRUITMENT PROCEDURE  

• (1) Pre-selection based on application - (2)  Individual interview  

• Only shortlisted candidates will be contacted for the interview.   

6. DOCUMENTS REQUIRED FOR THE APPLICATION  

• A motivation letter addressed to the Head of Mission.   

• An updated CV including a list of at least three (03) references corresponding to the last direct supervisors (their telephone numbers and e-mail addresses must be specified). Also, the dates (start and end) of the various positions held must be specified.  

• Receipt of applications: only by e-mail md.hr@weworld.it , quoting the job title in the subject line  

• Recruitment is open until the position is filled’  

• Only successful candidates will be contacted for further consideration  

Successful candidates must complete their applications with the following documents: a legalized copy of their civil status and identification documents, a legalized copy of each diploma, attestation and/or certificate, and a criminal record dated less than three (03) months.