Finance Officer - EUPM Moldova

We are

The European Union Partnership Mission in the Republic of Moldova (EUPM Moldova), is part of the Common Security and Defence Policy (CSDP), which enables the Union to take a leading role in peace-keeping operations, conflict prevention and in strengthening of international security. It is an integrated part of the EU's comprehensive approach towards crisis management, drawing on civilian experts as well as experts from the police and other areas.

EUPM Moldova was established on 24th April 2023 by the Council of the European Union in response to
a request from the Moldovan Government to the EU to support the Moldovan authorities in contribute to enhancing the resilience of the security sector of the Republic of Moldova in the areas of crisis management and hybrid threats, including cybersecurity and countering foreign information manipulation and interference.

EUPM Moldova Headquarters is currently located in Chisinau and is progressively increasing its presence in the host country. In this perspective, EUPM Moldova is looking for Local National Staff to support its operations in Moldova.

The EU strives for improved gender balance in CSDP operations in compliance with UNSCR 1325.

General Requirements & Eligibility

Applicants should:

• Enjoy full civil rights and do not have criminal record (a certificate will be required before any employment offer);
• Be in possession of Moldovan citizenship and/or of a valid residence and work permits according
• to Moldovan laws;
• Be physically fit to perform the duties relating to the post (a medical certificate will be required before any employment offer);
• Have fulfilled any obligations imposed on him/her by the laws concerning military service.

Only applications provided on the official EUPM Moldova application form will be accepted (please download it from this website)
The application form must be filled in English
Application form to be submitted in as a MS Word document (No PDF or JPEG will be accepted).
Rename the file with the post number, name: e.g. MDAL03_Family name _First name.
Application submission deadline: May 13th 2024, 17:00 Chisinau time.
Submitted files will not be returned.

EUPM Moldova retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description.

E-mail Address to send the Job Application Form to: recruitment@eupm-moldova.eu

Information: For more information relating to selection and recruitment, please contact EUPM Moldova: recruitment@eupm-moldova.eu

Position Code: MDAL 08
Position Title: Finance Officer
Department/Unit: Mission Support/Finance Unit
Location: Chișinău
Post Group (Local Staff): II

The Finance Officer will report to the (international) Finance Officer(s). As part of the Finance Unit, the Finance Officer will support the Unit and will contribute to the efficient and effective accomplishment of the assigned tasks.

Duties and Responsibilities:
The Finance Officer will be required, in accordance with the EUPM Mandate, Code of Conduct and the General Service Conditions for locally recruited Staff members, to perform the following tasks:

• Examine submitted transactions, and conduct checks before processing payments;
• Review the accuracy and eligibility of supporting documentation related to duty travel claims and process them in the HERMES on-line Travel Management System on behalf of Finance Section;
• Verify, register and give the initial approval to the commitments of expenditure;
• Processes payments in accordance with the EU Financial Regulations and Mission Standard Operating Procedures;
• Perform the accounting entries of the transactions on a daily basis;
• Responsible for preparation of cash and bank reconciliation on a monthly basis;
• Safe keep financial supporting documents and archive documents (both physical and electronic) in order to allow a fast and easy access to information;
• Issue debit notes to suppliers;
• As directed, establish and maintain working contact with local banks;
• Perform the VAT recovery related tasks and correspondence;
• Prepare finance-related documents for departing mission members;
• Translate finance-related documents from local languages to English and vice versa;
• Handle all information with utmost confidentiality and discretion;
• Perform any other tasks as requested by the Line Managers.

Qualifications and experience

Eligibility criteria:

• Enjoy full civil rights and do not have criminal record;
• Be in possession of Moldovan citizenship and/or of a (still) valid residence and work permits according to Moldovan laws;
• Be physically fit to perform the duties relating to the post;
• Have fulfilled any obligations imposed on him/her by the laws concerning military service;
• After having obtained the secondary education diploma, at least two (2) years of relevant and proven full-time professional experience in accounting or finance related area in the private and/or public sector.

Essential criteria:

• Be physically fit to perform the duties relating to the post;
• Fluency in English and Romanian, both oral and written;
• Very good knowledge of and experience with Microsoft Office Suite products;
• Good experience of using data for preparing reports;
• Excellent administrative and organizational skills;
• Very good analytical skills, with a service- and project-oriented approach.

Additional advantageous assets:

• Fluent Russian skills;
• Professional experience in an EU and/or International environment;
• Experience of working in an intercultural environment, with respect for diversity;
• Knowledge of and experience with Moldovan tax and labour laws (including VAT);
• Professional experience in specialized financial software applications.

Personality Assets:

• Have strong sense of responsibility and autonomy;
• Ability to build productive and cooperative working relationships with other staff members;
• Ability to work methodically, accurately and with attention to details as well as to tight deadlines;
• Ability to focus on priorities;
• Ability to deliver work on time and to agreed standards, even under pressure;
• Used to work on a multitude of activities at the same time and with limited supervision;
• Ability to work independently and harmoniously with colleagues and as part of a team, with respect to diversity;
• Punctuality, commitment to quality, ability to perform under stress, attention to detail, solid work ethics, willingness to work flexible working hours and still deal helpfully and courteously with all contacts.

APPLY HERE  1-2024 Call for Applications for Local Staff | EEAS (europa.eu)