Senior Programme Specialist – IT, IOM Moldova

Vacancy Notice 2024-05 (extended)

Open to Internal and External Candidates

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental, and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context:

Under the overall supervision of the IOM Chief of Mission (COM) and the Programme Coordinator, Migration Governance and under the direct supervision of the National Programme Officer - Immigration and Border Governance, the Programme Specialist will lead the implementation of IOM Moldova’s programmatic activities related to provision of IBG technical assistance to national authorities and other stakeholders in the area of Information Technology (IT) and digitalization.

Core Functions / Responsibilities:

1. Lead the implementation of programmatic initiatives related to provision of IT and digitalization assistance to the national border and migration authorities including but not limited to know-how adoption, development of technical concepts, introduction of SOPs, the design, development and delivery of specialised IT systems, software as well as the procurement of related specialised equipment;
2. Coordinate the implementation of programme activities in a context of national leadership and ownership of the technical processes, with full consideration to the national policy framework on digitalization and the technological progress in this domain;
3. Coordinate with national authorities for the programmatic identification of digitalization and IT needs in the areas of integrated border governance, migration governance, policing, civil protection and other areas covered by IOM mandate and programming and propose related remedial actions;
4. Plan, prepare and support the delivery of technical training activities and presentations in collaboration with other IOM specialists and IOM units;
5. Support the development of relevant technical specifications, business process analysis, documentations and specialised requirements for the provision of digitalization and IT assistance to national authorities;
6. Coordinate with peers in relevant non-governmental entities (NGOs), international organizations as well as other relevant actors, regularly follow up with other related units as required for the progress of the project activities;
7. Monitor budget expenditures, verify availability of funds and maintain a proper record of approved project budgets and their revision;
8. Coordinate and monitor the timely and accurate reporting in accordance to donor requirements on technical assistance to national authorities, including through analysis of statistical information and coordinating the relevant research activities;
9. Research and present technical concepts, support the preparation of project proposals, project implementation plans, procurement plans and log frames and terms of reference;
10. Identify gaps and propose mitigation measures and remedial actions related to the programming and implementation of activities, whenever required;
11. Conduct field missions of relevance for the implementations of key project activities and undertake duty travels when necessary;
12. Monitor and provide update to the programmatic supervisors on the progress and, where relevant, additional needs in relation to the project implementation and follow up activities;
13. Coordinate and support the preparation of correspondence, notes for file, briefing notes, presentations, narrative reports, research documents, tracking tools; ensure status reports are prepared and submitted in timely manner; ensure donor visibility in accordance with requirements;
14. Monitor the proper documentation and filing of the project’s administrative and financial documents as well as of data collection forms, follow up with implementing partners on financial tracking, information management and reporting;
15. Perform other such duties as may be assigned.

Required Qualifications and Experience 

Education:   

• University degree from an accredited academic institution preferably in IT, Computers, Mathematics, Cybernetics, Engineering, Business Administration, Finance or related fields.

Experience:  

• Five years (with Bachelor Degree) or seven years (with High School Degree) of relevant professional experience.
• Experience in project implementation and management.
• Experience in working/liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations is an advantage.
• Work experience related to areas of migration management or border management, labour migration GovTech and digitalisation in the public sector is an advantage.

Skills:  

• Understanding of project management and implementation and related concepts;
• Understanding of integrated border management or law enforcement concepts is an asset;
• Knowledge of Moldovan policy  in the area of digitalization is an asset;

Languages: 

IOM’s official languages are English, French, and Spanish

Required Competencies 

For this position, fluency in English and Romanian languages is required (oral and written).

Desirable

Working knowledge of Russian language.

Values - all IOM staff members must abide by and demonstrate these three values: 

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators (Level 2) 

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators  

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Internals of the Organization and NMS candidates will be considered as first-tier candidates. This vacancy is also open to second-tier candidates.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances, and a valid COVID certification.

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered.

In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.

How to apply:

Interested applicants are invited to send the  IOM Personal History Form and cover letter in English to: hrchisinau@iom.int

Please, indicate the position you are applying for and reference code in the subject line of your message.

Those candidates who have already applied in response to earlier advertisement will be automatically considered and do not need to apply again. 

Closing date for applications is 21 March 2024.

In order for an application to be considered valid, IOM only accepts the applications duly completed.

Only shortlisted candidates will be contacted.

Posting period:

From 07.03.2024 to 21.03.2024