Finance Officer - HEKS/EPER Moldova

HEKS/EPER

Job Title: Finance Officer

Reports to:  Finance and Admin Manager (FAM)

Department:  Operations

Starting date: 1st of November

GENERAL CONTEXT AND BACKGROUND:

HEKS/EPER is a Swiss INGO founded in 1946. HEKS/EPER supports local partner organizations with around 200 projects in 34 key countries worldwide. HEKS/EPER Moldova Office cooperates with NGO active in the field of development cooperation and humanitarian aid.

HEKS/EPER is active in the Republic of Moldova since 2004 and the latest Country Program 2016-2020 was aiming at improving the living conditions for people in the rural areas of the Republic of Moldova. Since the conflict in Ukraine HEKS is focusing in responding to the humanitarian crisis

Job Summary:

Reporting to Finance and Administration Manager, the Finance Assistant supports the carrying out of the accounting and financial support of the payments, reports and legal requirements. Provides support and assistance to all staff in relation to financial procedures and requirements. Able to work as a team and contribute in his/her field of activity, helping to fulfill the basic requirements of the organization and development of the response team.

Roles and Key Responsibilities:

• Complete standard financial documents (vouchers, wire transfer requests, checks, etc.) following a sample template with prescribed guidelines and circulate as needed.
• Provide administrative and clerical support to financial transactions processing. Prepare, type, photocopy, and scan related documentation. File accounting and financial reporting documentation as instructed.
• Compile supporting documentation (liquidation/receipt package) to support processing of financial transactions. Communicate with staff, subrecipients, partners, suppliers to follow up on required documents.
• Record keeping of finance documents. Keeping track of payment & liquidation requests, journal entry vouchers and filing and archiving.
• Perform data entry for financial transactions recording, following validation by the next-level Finance staff.
• Perform bank / cash related tasks i.e. check/electronic payment, preparing bank deposit slips, visit bank for cash deposits and withdrawals, check / payment instructions letter submissions etc.
• Processing various documents (payment requests, liquidation requests, journal entry vouchers and checks/wire etc.) at various levels of approvals.
• Record keeping of finance documents. Keeping track of payment & liquidation requests, journal entry vouchers and filing and archiving.
• Review monthly Budget Comparison Reports from partners including advance liquidations for each project and ensure all financial transactions are coded properly.
• Preparation of cash forecast.
• Review cash forecast with partners and ensure timely transfer of funds.
• Provide basic information to head of department for budgeting and reporting.
• Retrieving finance vouchers for auditors, Country, Region or Head Quarter requests through proper tracking ensuring that these are kept back after use.
• Working with a large amount of primary documentation, checking its completeness and correctness.
• Any other tasks assigned by Supervisor.

General Background, Experience & Requirements:

Basic Qualifications

• Professional education/Certificate or courses in Accounting, Finance, Economics, or Business Administration a plus.
• Minimum of one year work experience in a similar role with some familiarity of standard accounting practices. Experience with an international organization a plus.

Languages – Spoken proficiency in English and Russian/Romanian required.

Travel – 30% travel to the field

Knowledge, Skills and Abilities.

• Experience using MS Office packages, in particular Excel and Word. Hands-on experience with data entry into online databases and forms.
• Excellent organizational skills with great attention to detail.
• Ethical conduct in accordance with recognized professional and organizational codes of ethics.
• Proactive, resourceful, solutions oriented and results oriented.
• Able to meet deadlines.

Competencies.

• Respect of HEKS/EPER mission and values.
• Experience / Willing to work in multi-cultural environment.
• Ability to adjust to constantly changing situations while maintaining focus on delivery.

Supervisory Responsibilities (None)

Key Working Relationships:

Supervisory: None

Internal:  Operations staff, Program Staff, Partners, Country Director

External:  Banks, Auditors and Partners

Interested applicants are invited to send the CV and cover letter in English to: olesea.badia@heks-eper.org

Deadline for applications: October 15, 2023 (end of the day). Please note that applications will be reviewed on a rolling basis and the closing date may be brought forward if needed. We encourage early application.

HEKS/EPER is an Equal Opportunity Employer