Procurement and Logistics Assistant (2 positions) - IOM Moldova

Procurement and Logistics Assistant (2 positions) - IOM Moldova

Vacancy Notice 2023-24

Open to Internal and External Candidates

 Position Title


Procurement and Logistics Assistant (2 positions)

 Duty Station


Chisinau, Moldova



General Staff Category, Grade G-5, UN Salary Scale

 Type of Appointment


Fixed term one year, with possibility of extension

 Estimated Start Date



 Closing Date 


June 20, 2023


Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental, and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Well qualified candidates, particularly women, persons with disabilities, Roma and other ethnic or religious minorities, persons living with HIV are particularly encouraged to apply.

Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.


Under the overall supervision of the Resource Management Officer (RMO) and direct supervision of the Supply Chain Management Officer; the successful candidate will support a wide range of logistics and procurement related activities within the mission.

Core Functions / Responsibilities:

Required Qualifications and Experience

  1. Assist with procurement activities in the office, including revision and consolidation of purchase request forms, organization and evaluation of bidding processes and follow up on purchase orders until the successful delivery of the products or services and timely payment to suppliers.
  2. Provide support with procurement actions; analyse procurement requests, identify service providers, evaluate information regarding vendor’s performance regarding quality, prices and delivery of goods and services in respect of organization’s best interests.
  3. Solicit bids or quotations, analyse them for conformity with specifications requirements, conduct appraisals and select suppliers, and confirm terms of payment. Prepare purchase orders (PO).
  4. Assist in negotiations of terms and conditions of purchases and help resolve issues related to the delivery of goods and services.
  5. Follow up on PO status and keep customers abreast of estimated time of delivery or any changes that may affect or modify the pre-determined delivery conditions. Ensure all expected merchandise is received in accordance with PO/ contract specifications.
  6. Provide all the necessary documentations to vendor regarding VAT and Customs exemption and follow up. Whenever feasible ensure that mission gets duty free good/ services.
  7. Assist with the development of procurement plans to optimize purchasing power and facilitate the implementation of project activities.
  8. Provide technical guidance to requisitioners and all staff in the office on preparation of specifications and procurement instructions and procedures.
  9. Provide specialized support in the planning, implementation and monitoring of logistics activities related to property and asset management, warehousing, insurance coverage, maintenance, and transportation.
  10. Participate in regular warehouse physical inventory counts and submits subsequent inventory reports.
  11. Maintain appropriate filing of logistics and procurement documents.
  12. Check data correctness to facilitate clearing in the system.
  13. Perform other duties as may be assigned.


  • University degree in Business Administration, Accounting, Logistics, Supply Chain Management or a related field from an accredited academic institution with minimum three years of relevant professional experience; or
  • High school diploma with six years of relevant professional experience
  • Certification in Procurement, Logistics or Supply Chain Management is an advantage.


  • Experience in procurement and logistics and working with service providers and vendors;
  • Experience with asset management process;
  • Experience working with IOM/UN Procurement and Logistics Rules and Procedures is an advantage;
  • Experience working in an international organization in a multi-cultural setting an advantage.


  • High level of computer literacy
  • Knowledge of SAP highly desirable
  • Ability to work with national and international institutions;
  • Ability to prepare clear and concise report;
  • Demonstrated ability to and exercise sound judgment;
  • Excellent communication and negotiation skills


For this position, fluency in English and Romanian is required (oral and written). Working knowledge of Russian and/or Ukrainian is desirable.

Required Competencies

The incumbent is expected to demonstrate the following values and competencies:


  • Inclusion and respect for diversity respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
  • Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 1

  • Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge continuously seeks to learn, share knowledge and innovate.
  • Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
  • Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.


Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Internals of the Organization and NMS candidates will be considered as first-tier candidates. This vacancy is also open to second-tier candidates.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances, and a valid COVID certification.

Only candidates residing in the country of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, and work permit, as applicable.

How to apply:

Interested applicants are invited to send the Personal History form   and cover letter in English to:

Please, indicate the position you are applying for and reference code in the subject line of your message.

Closing date for applications is 20 June 2023.

In order for an application to be considered valid, IOM only accepts the Personal History Forms duly completed.

Only shortlisted candidates will be contacted.


Posting period: From 06.06.2023 to 20.06.2023