Job Description for Project Associate | Full time

Job Description for Project Associate | Full time

Background:

„Office for External Assistance Programs Management” (OEAPM) is a public institution that provides the necessary support to management structures, beneficiaries/partners of the cross-border and transnational cooperation programms, during the application and implementation of the given programs.

Basic Functions:

Project Associate performs its functions based on the job description and employment contract, and will perform its function on a full-time basis.

Specific Duties and Responsibilities:

• Contribute to the proper execution of the Service Contract concluded between Joint Technical Secretariat (JTS) of the Joint Operational Programme Romania-Republic of Moldova and the OEAPM;
• Perform tasks in compliance with Programme rules, the working procedures and JTS’s administrative orders and requests;
• Providing technical support to OEAPM staff;
• Conduct analysis to support OEAPM activities;
• Support Team Leader in developing OEAPM plans and timelines;
• Coordinate with other project staff to ensure timely completion of project activities;
• Prepare reports, presentations as requested;
• Manage data and information related to activities of the Service Contract;
• Provide administrative support to OEAPM staff;
• Provide support in organizing the visits at beneficiaries of grant contracts;
• Participate in the projects monitoring process (including on-site visits);
• Update and maintain office records and files;
• Ensure the secretariat activities related to the external and internal communication (letters, emails) and archive activities;
• Answer incoming calls, take messages, and respond to inquiries in a professional manner;
• Perform clerical duties such as filing, data entry, and document preparation;
• Provide on request relevant data and documents;
• Coordinate logistics for Programme events;
• Manage conference room bookings and coordinate catering for meetings and events;
• Provides support in organizing events (drafting and sending letters, receiving confirmation, help-desk for the invitees).
• Perform other relevant duties that may be required for proper Service Contract implementation.

Qualifications

• Bachelor’s degree in international development, communication, international relations or related field
• Minimum 2 year of proven work experience in projects financed from foreign assistance is required! Experience in Cross-Border or Transnational Cooperation Programs will be an advantage.
• Excellent written and verbal language skills in English is required and Romanian,
• Demonstrated ability in computer skills for word processing, databases, spreadsheets, and presentations (Microsoft Office applications preferred);
• Proven competence to assess priorities and manage a variety of activities in a time-sensitive environment and meet deadlines with attention to detail and quality;
•  Ability to work independently and collaboratively as an effective team member in a complex and fast-paced environment
•  Exceptional organizational skills
•  Demonstrated ability to interact professionally with culturally diverse staff, national stakeholders, potential beneficiaries/partners of the projects.

Place of performance:

Chisinau, Republic of Moldova

Deadline for applications:

April 17, 2023

Application process:

If interested, please send your CV and at least 1 recommendation in English language to the email address: romd.helpdesk@ogpae.gov.md, not later than April 17, 2023. Please indicate in the email subject line: JOB APPLICATION Project Associate

Only short-listed candidates will be contacted.