Senior Program Specialist, Capacity Building, Immigration and Border Management (IBM)

Vacancy Notice 2022-15

Open to Internal and External Candidates

 Position Title


Senior Program Specialist, Capacity Building, Immigration and Border Management (IBM)

 Duty Station


Chisinau, Moldova



General Staff, Category Grade, G7, UN Salary Scale

 Type of Appointment


Fixed-Term one year with possibility of extension

 Estimated Start Date



 Closing Date 


October 12, 2022


Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental, and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Well qualified candidates, particularly women, persons with disabilities, Roma and other ethnic or religious minorities, persons living with HIV are particularly encouraged to apply.

Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.



Under the overall supervision of the IOM Chief of Mission (COM) and the Programme Coordinator, Migration Governance, and under the direct supervision of the National Programme Officer - Immigration and Border Management, the Senior Programme Specialist for Capacity Building will lead the implementation of IOM Moldova’s programmatic activities related to provision of capacity building and training to national authorities in the area of integrated border management.

Core Functions / Responsibilities:

  1. Lead and coordinate the implementation of programmatic activities related to provision of capacity building and training to national authorities;
  2. Coordinate the implementation of programme activities in a context of national leadership and ownership of the process;
  3. Coordinate with national authorities for the identification of capacity building and training needs in the areas of immigration and border management, policing, civil protection and other areas covered by IOM mandate and programmatic activities and propose related remedial actions accordingly;
  4. Lead the development, approval and circulation of the yearly IOM Training Catalogue to include the training offer on immigration and border management and related topics for national authorities in collaboration with other IOM units;
  5. Plan, coordinate and conduct training sessions within programme activities, in collaboration with national authorities, selected trainers and relevant counterparts;
  6. Coordinate with peers in relevant non-governmental entities (NGOs), international organizations as well as other relevant actors, regularly follow up with other related units as required for the progress of the programme activities;
  7. Coordinate and monitor the timely and accurate reporting in accordance to donor requirements on capacity building and training actions, including through analysis of statistical information and coordinating the relevant research activities;
  8. Monitor budget expenditures; verify availability of funds and maintain a proper record of approved project budgets and their revisions;
  9. Regularly research and draft project proposals, project implementation plans, procurement plans and log frames;
  10. Identify and document good practices and lessons learned; contribute to the development of Standard Operations Procedures (SOP), policies and concept papers;
  11. Identify gaps and propose mitigation measures and remedial actions related to the programming and implementation of project activities, whenever required;
  12. Conduct field missions of relevance for the implementations of key project activities and undertake duty travel when necessary;
  13. Monitor and provide update to the programmatic supervisors on the progress and, where relevant, additional needs in relation to the project implementation and follow up activities;
  14. Provide informal translation of relevant documents from or into English, provide occasional translation services in meetings;
  15. Coordinate the preparation of correspondence, briefing notes, presentations, narrative reports, tracking tools; ensure status reports are prepared and submitted in a timely manner; ensure donor visibility in accordance to the specific requirements;
  16. Monitor the proper documentation and filing of the project’s administrative and financial documents as well as of data collection forms, follow up with implementing partners on financial tracking, information management and reporting;
  17. Perform other such duties as may be assigned.

Required Qualifications and Experience


  • Completed university degree from an accredited academic institution preferably in Law, Political, Business Administration, Finance, Social Sciences, International Affairs, or related fields.


  • Five years or relevant professional experience;
  • Experience in project implementation and management.
  • Experience in working/liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations.

Work experience related to areas of migration management, including border management, labour migration, counter-trafficking is an advantage.


  • Understanding of the border management and integrated border management concept on the EU level.
  • Knowledge of Moldovan and EU policy and legislation in the area of migration and border management.
  • Knowledge of international human rights legislation, standards and practices in the migration context.


Fluency in English, Romanian and Russian is required.

Required Competencies

The successful candidate is expected to demonstrate the following values and competencies:

Values - all IOM staff members must abide by and demonstrate these three values:

  • Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
  • Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators (Level 2)

  • Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge continuously seeks to learn, share knowledge and innovate.
  • Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
  • Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators (Level 2)

  • Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision. Assists others to realize and develop their potential.
  • Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
  • Strategic thinking & vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.


Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Internals of the Organization and NMS candidates will be considered as first-tier candidates. This vacancy is also open to second-tier candidates.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances, and a valid COVID certification.

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.

How to apply:

Interested applicants are invited to send the Personal History Form and cover letter in English to:

Please, indicate the position you are applying for and reference code in the subject line of your message.

Closing date for applications is 12 October 2022, however interested candidates are strongly encouraged to apply sooner.

In order for an application to be considered valid, IOM only accepts the applications duly completed.

Only shortlisted candidates will be contacted.

Posting period: From 27.09.2022 to 12.10.2022