Medical Clerk Migration Health Department (IOM Moldova)

Vacancy Notice 2022-11

Open to Internal and External Candidates

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental, and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Well qualified candidates, particularly women, persons with disabilities, Roma and other ethnic or religious minorities, persons living with HIV are particularly encouraged to apply.

Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:

Under the overall supervision of the Chief of Mission and the direct supervision of the Chief Medical Officer (CMO), the candidate will work, together with IOM physicians, mainly on medical health activities and will be responsible for the implementation of IOM migration health activities in Moldova.

Core Functions / Responsibilities:

• Schedule the migrants for medical examinations of all refugees/migrants Schedule the migrants for medical examinations of all refugees/migrants bound for the United States, Canada, United Kingdom, Australia and New Zealand according to instruction given by the supervising officer or RMHO.

• Confirm the identity of arriving migrants for health assessments, filling the examination forms/registering them in the appropriate online databases for resettlement countries.

• Collect medical fees for routine medical examinations and for any required additional tests from refugees/migrants. This will include maintenance of daily financial reports and remittance of collected fees to the Admin/Finance Unit at IOM main office.

• Work with appropriate databases (Mimosa, eMedical, etc) entering and extracting data.

• Do the copies of the completed medical files by migration health physicians, correct the missing data and archive the copies of the medical files.

• Close the completed forms and arrange delivery of the forms to the migrants.

• Dispatch information, requests for follow-ups, and instructions, etc to refugees/migrants regarding their medical assessments and further requirements.

• Assist Medical Administrative Assistant in monitoring and implementation of the Migration Health Department (MHD) administrative activities such as organization of administrative work in Department, human resources management, handling of the databases for the services provided as well as for the archiving of the migrant’s medical forms.

• Assist the preparation of migration health data on the USRP pre-flight screening, cooperation with IOM OPS and deliver timely and accurate information on the medical condition of the departing migrants.

• Assist on preparation and monitoring of administrative/financial reports, planning and procurement of self-payers migration health assessment programme needs.

• Perform other duties as may be assigned.

Required Qualifications and Experience

Education:

• High school degree/Certificate with four years of relevant work experience; or

• Bachelor’s degree or Equivalent or higher from an accredited academic institution preferably in Social Sciences, International Development, Business Administration or similar or an equivalent combination of relevant training and experience and related disciplines.

Experience:

• two years of relevant work experience (preferably with a national NGO or an international organization in an administrative capacity).

Skills:

• Computer literacy required: MS Office suite (Word, Excel, Access)
• Ability to work with national and international institutions
• Excellent communication and negotiation skills

Languages:

Fluency in English, Romanian and Russian is required.

Required Competencies

The successful candidate is expected to demonstrate the following values and competencies:

Values - all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators (Level 2)

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators (Level 2)

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision. Assists others to realize and develop their potential.
• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking & vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Internals of the Organization and NMS candidates will be considered as first-tier candidates. This vacancy is also open to second-tier candidates.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances, and a valid COVID certification.

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.

How to apply:

Interested applicants are invited to send the Personal History Form and cover letter in English to: hrchisinau@iom.int

Please, indicate the position you are applying for and reference code in the subject line of your message.

Closing date for applications is 30 August 2022, however interested candidates are strongly encouraged to apply sooner.

In order for an application to be considered valid, IOM only accepts the applications duly completed.

Only shortlisted candidates will be contacted.  

Posting period:

From 16.08.2022 to 30.08.2022