UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
Electoral support and capacity development are part of UNDP’s democratic governance assistance worldwide, through which UNDP helps nations build democratic frameworks to improve representation, accountability, and transparency for the benefit of citizens.
UNDP has a long-standing partnership with the Central Electoral Commission (CEC) and the Center for Continuous Electoral Training (CCET) aiming at advancing the democratic electoral processes in Moldova by consolidating the transparency and efficiency of elections’ management, modernization of electoral IT solutions and enhancing the inclusiveness and participation of voters. This partnership, which spans over 10 years, resulted in the establishment of strong professional institutions, development of a modern State Automated Information System “Elections” (SAISE), the enhancement of the State Register of Voters’ accuracy and the design and implementation of effective long-term civic and voter education instruments.
Throughout the last electoral cycles, CEC and CCET due to the continuous UNDP’s support have demonstrated strengthened capacities and, despite challenges and persistent financial limitations faced by the institutions, delivered “well-administered elections” as attested by OSCE/ODIHR Observation Missions.
Since 2017, the Project "Enhancing democracy in Moldova through inclusive and transparent elections” supports the Central Electoral Commission to enhance the transparency and inclusiveness of the electoral process in Moldova by ensuring a more independent and credible electoral administration and better informed and pro-active citizens. Successively, on 1st of August 2020, the second phase of the Project “Enhancing Democracy in Moldova through Inclusive and Transparent Elections – EDMITE” has started. The overall goal of the Project is to achieve an enhanced integrity, transparency, and inclusiveness of the electoral process in Moldova by ensuring a more independent and credible electoral administration and better informed and pro-active citizens. Hence, the project has an outward-oriented approach, focusing on the electoral process and all relevant actors (CEC, CCET, ministries and government agencies, educational institutions, civil society).
Building on the sustainable results achieved during the first phase of the Project implementation (2017 – 2020), the objectives of the current Project phase (2020 – 2023) are: 1) Enhance the inclusiveness of the electoral process by increasing the functional and technical capacities of the State Automated Information System “Elections” (SAISE); 2) Enhance the political participation of citizens by setting up and implementing the voters’ information and civic education programmes; 3) Strengthen the capacity for effective and coherent oversight and monitoring on political party financing; and 4) Improve the legal and regulatory framework to respond to the EOM recommendations.
One of the Project’s objectives is to enhance the civic education on electoral subjects and participation of citizens in the electoral process. To achieve the objectives and ensure the sustainability of results, the Project will further enhance strategic partnerships and will engage with key stakeholders, including public institutions, civil society organizations and the donor community. The interventions of the Project will have systematic and significant implications at policy/legislation, coordination, institutional and electoral service provision levels, having a sustainable impact at the national level.
Duties and Responsibilities
The Project Analyst under guidance and supervision of the Project Manager and in close cooperation with all members of the Project team, will ensure the provision of high-quality development of services and products, as outlined in the Project Document. All work will be based on an appreciation of human rights and gender equality. The Project Analyst will:
Contribute to the timely and efficient delivery of outputs and products leading to the achievement of expected results and ensure full compliance of all the actions with UNDP policies and procedures.
Within the Project framework, work closely with other Project colleagues, contribute to the preparation and implementation of joint work plans that reflect the scope of activities, timing, sequencing, cost and other inputs for the implementation of activities;
Liaise with the CEC, CICDE, other stakeholders, donors and the UNDP country office to ensure that results are achieved, and objectives are met;
Work with the Project team to present work-plans, periodic narrative progress reports (on a quarterly, mid-year and annual basis, or more often as required by the Project Manager or Senior leadership) and expenditure status reports to the Project Board, Project Steering Committee and UNDP Country Office;
Support the Project Manager in ensuring the effective management of human resources pertaining to the Project, including development of Terms of References, Technical Specifications for consultants/service providers and short-term experts, and conducting periodic performance appraisals and validating deliverables;
Guide the work of administrative project personnel and project individual consultants as applicable;
In collaboration with the relevant administrative project personnel contribute to compliant, effective and efficient utilization of the financial resources of the Project, including budgeting and budget revisions, as well as expenditure tracking and reporting;
Along with other team members, develop and maintain a monitoring system to ensure effective information sharing, provision of feedback and elaboration of top-quality progress reports;
Draft and translate relevant correspondence as required;
Ensure appropriate visibility of activities in mass media and with stakeholders; and
Support increasing collaboration among the CEC, Public Services Agency, e-Governance Agency, relevant Government authorities and other stakeholders;
Support the development of a shared approach to human rights and gender equality in all institutions;
Design and lead activities in a designated area(s) of the project’s intervention;
Perform any other duties connected directly with the implementation of the Project requested by the supervisor.
The position has a direct impact on the overall effectiveness and success of UNDP interventions and activities in the assigned sectorial/thematic area of promoting democratic governance.
The support and information provided facilitates decision-making of the Project Board and UNDP Management.
LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility:
LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination:
LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner:
LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion:
LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
Cross-Functional & Technical Competencies
Ability to develop effective strategies and prioritized plans in line with UNDP’s objectives, based on the systemic analysis of challenges, potential risks and opportunities; linking the vision to reality on the ground, and creating tangible solutions
Negotiation and Influence
Ability to reach an understanding, persuade others, resolve points of difference, gain advantage in the outcome of dialogue, negotiates mutually acceptable solutions through compromise and creates ‘win-win’ situations.
Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need
Ability to animate individuals and communities of contributors to participate and share, particularly externally
Ability to develop solutions to problems by involving the human perspective in all steps of the problem-solving process
Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience
Ability to manage commnuication internally and externally, through media, social media and other appropriate channels.
Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals
Required Skills and Experience
Master’s Degree or equivalent in Public Administration, International Relations, Political Science, Economics, Law or other related areas or
Bachelor’s degree with two additional years of experience will be given due consideration in lieu of Master’s degree.
Minimum two years (with Bachelor’s Degree) of progressive working experience in the design, management and implementation of project-based activities, preferably related to democratic governance, strategic advice and/or working in a relevant position to this post.
Previous experience in development assistance or related work for a donor organization, governmental institutions, NGO or private sector / consulting firm or previous experience with UN agencies is compulsory.
Previous demonstrated professional experience in working directly with public institutions and public regulators will be an advantage.
At least (1) one assignment related to the coordination and monitoring of external consultants.
Knowledge and understanding of the EDMITE Project main objectives and scope of work.
Excellent communication skills, as well as the ability to communicate effectively with all stakeholders and to present ideas clearly and effectively.
Experience in the design and delivery of trainings and workshops, as well as facilitation of public events.
Pursuit of continuous personal learning and ability to apply newly acquired skills.
Proven experience in similar positions in development programs will be considered an advantage.
Experience in mainstreaming gender and human rights aspects will be an advantage.
Valuable exposure and experience in the organization of workgroups, consultation meetings, conferences, and trainings with multiple participants.
Experience in coordinating a team is a very strong advantage.
Additional training and/or certification in project or financial management would be an advantage.
Fluency in spoken and written English, Romanian and Russian
Working knowledge of one or more minority languages relevant for Moldova, including Romani, Gagauzian, Bulgarian, Ukrainian and sign language, would be an asset.
Additional training and/or certification in project or financial management would be an advantage.
Under the guidance and supervision of Project Manager, the incumbent provides effective and efficient contribution to the implementation of electoral component outputs through a range of actions contributing to the design, planning, implementation and monitoring of programme activities.
The Project Analyst applies and promotes the principles of results-based management (RBM), as well as a client-oriented approach consistent with UNDP rules and regulations. He/she is responsible and accountable to the Project Steering Committee and the Project Board for results.
The Project Analyst works in close collaboration with the Project Manager, programme, operations, communications and other project teams in the Country Office (CO) for effective achievement of results, anticipating and contributing to the resolution of complex programme/project-related issues and information delivery. Project Analyst also collaborates with other UN projects and other development partners in supporting the Central Electoral Commission, Centre for Continuous Electoral Training and other national partners. The incumbent is expected to exercise full compliance with UNDP programming, financial, procurement and administrative rules, regulations, policies and strategies, as well as implementation of effective internal control systems.
The Project Analyst will engage in continuous collaboration with other Project colleagues on the delivery of joint initiatives and activities.
Personal CV or P11, indicating all past positions held and their main underlying functions, their durations (month/year), the qualifications, as well as the contact details (email and telephone number) of the Candidate, and at least three (3) the most recent professional references of previous supervisors. References may also include peers.
A cover letter (maximum length: 1 page) indicating why the candidate considers him-/herself to be suitable for the position.
Managers may ask (ad hoc) for any other materials relevant to pre-assessing the relevance of their experience, such as reports, presentations, publications, campaigns or other materials.
This position requires working closely with the independent Central Electoral Commission. This post is therefore only available to applicants who are, and are seen to be, politically neutral.
UNDP is committed to workforce diversity. Women, persons with disabilities, Roma and other ethnic or religious minorities, persons living with HIV, as well as refugees and other non-citizens legally entitled to work in the Republic of Moldova, are particularly encouraged to apply.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
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Vacancy End Date: 18 July 2022
To apply please address the link: https://bit.ly/3P1pbzL