The incumbent will provide administrative and financial assistance to the UNDP project “Curbing corruption by building sustainable integrity in the Republic of Moldova”
The project is part of the UNDP Moldova Effective Governance Cluster having the overall objective to support the Government in the implementation of its wider reform agenda, the National Development Strategy Moldova 2030 aligned to the Sustainable Development Goals, the National Integrity and Anticorruption Strategy (NIAS) 2017-2020, and in particular to assist the Government, the private sector actors and the Civil Society through developing the capacities required for achieving a steady progress in the implementation of reform in the area of integrity and anticorruption.
The project will contribute to the progressive implementation of the Sustainable Development Goal 16 that calls for a substantial reduction of corruption and bribery in all their forms and for developing effective, accountable and transparent institutions at all levels. To respond to the national strategic priorities, the Project is framed around the National Integrity and Anticorruption Strategy (NIAS) 2017-2020 and responds to the needs of its various actors and stakeholders in addressing the challenges for the effective implementation of NIAS. A particular attention will be given to engaging youth and women in the Project implementation.
The project is implemented during January 2019 – December 2021.
Duties and Responsibilities
Under the guidance and direct supervision of the Project Manager the incumbent assists in the effective and efficient management of the project through a range of actions contributing to the design, planning, and management and monitoring of project activities. The Project Associate applies and promotes the principles of results-based management (RBM), as well as a client-oriented approach consistent with UNDP rules and regulations.
Project Associate provides support to the Project Manager in administrative and financial matters to ensure effective and efficient implementation of the mentioned three large and complex interventions that include complex procurement of goods and services.
The Project Associate works in close collaboration with the Programme, Operations, Communications and other project teams in the Country Office (CO) for effective achievement of results, anticipating and contributing to resolving complex programme/project-related issues and information delivery. The incumbent is expected to exercise full compliance with UNDP programming, financial, procurement and administrative rules, regulations, policies and strategies, as well as implementation of the effective internal control systems.
Pro-actively contribute to day-to-day projects implementation and ensure conformity to expected results and project work-plans;
Provide support to national and international consultants in the implementation of their tasks for the achievement of project results (communication, contracts, agenda, visas, hotel reservations, etc);
Maintain records on all project personnel and their respective status (contracts, ToRs, time and attendance) in accordance with accepted policies and procedures;
Prepare and issue contracts;
Make arrangements for project related travel (booking hotels, tickets, contracting interpreters issuing and processing the Travel Authorizations);
Make pertinent logistical arrangements for the prompt and effective implementation of learning activities (training and study visits), as well as of Conferences, Workshops, Round-tables, etc.;
Draft minutes of the Project Board and other projects related meetings;
Assume overall responsibility for administrative matters of a more general nature, such as registry and maintenance of project files and records;
Arrange external and internal meetings (including the meetings of the Project Board, Technical level, as well as other relevant meetings) and coordinate, as applicable, short-term logistical support staff.
Prepare requests for advance of funds and/or direct payments;
Monitor budget expenditures and maintain a proper record of approved project budgets and their revisions;
Prepare proposals for budget revisions;
Prepare and submit expenditure and programme budget status reports;
Respond to queries from UNDP with respect to financial aspects of the programme, liaise with UNDP-appointed and external auditors wherever required;
Prepare recurring reports as scheduled and special reports as required for budget preparations and audit;
Advise and assist international and national consultants on all aspects of allowances, travel claims and other financial matters and calculate payments due for claims and services;
Undertake other financial and administrative tasks on an ad hoc basis.
On the basis of the project Work Plan develop the project procurement Plan and closely monitor its implementation;
In accordance with the project Work Plan arrange for procurement of equipment, supplies and services;
Create and mange e-requisitions in ATLAS;
Arrange for equipment maintenance and insurance as required;
Ensure that contractual processes follow the stipulated UNDP procedures;
Physically clear and ensure delivery of equipment and supplies procured for the various programme sites;
Maintain the equipment and spare inventory including verification and transfer when required.
Perform other relevant duties as required.
Demonstrates commitment to UNDP’s mission, vision and values.
Exerts strict adherence to corporate rules, regulations and procedures. Familiarity with the internal control framework and results-based management tools is a must.
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.
Knowledge Management and Learning
Shares knowledge and experience;
Actively works towards continuing personal learning, acts on learning plan and applies newly acquired skills.
Development and Operational Effectiveness
Proven ability to problem-solve, and think creatively to develop and implement smart business solutions in a challenging socio-economic environment;
Ability to establish and maintain contacts with senior-level officials of the host government required. Excellent interpersonal skills are essential part of the job;
Ability to communicate effectively, both orally and in writing, is required to obtain, evaluate and interpret factual data and to prepare accurate and complete reports and other documents.
Leadership and Self-Management
Focuses on result for the client and responds positively to feedback;
Consistently approaches work with energy and a positive, constructive attitude;
Remains calm, in control and good humored even under pressure;
Demonstrates openness to change and ability to manage complexities.
Required Skills and Experience
University Degree in economics, finance, law, public administration or other related field.
Five years of professional experience of which at least three years of experience in development assistance projects, including administrative work, accounting/finance, procurement, or other substantive work.
Experience of work with an international organization, donor organization, consulting company, or NGO is a definite advantage.
Previous experience of work with the UNDP is a strong advantage.
Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling web-based management systems.
Fluency in both oral and written English and Romanian.
UN values requirements:
Adheres to the core values of the United Nations; in particular, is respectful of differences of culture, gender, religion, ethnicity, nationality, language, age, HIV status, disability, and sexual orientation, or other status.
Important applicant information
All posts in the SC categories are subject to local recruitment. This is a local position, therefore only citizens of the Republic of Moldova or others legally authorized to work in the country are eligible to apply.
UNDP is an employer committed to gender equity and to providing equal opportunities to both male and female.
UNDP is committed to workforce diversity. Women, persons with disabilities, Roma and other ethnic or religious minorities, persons living with HIV, as well as refugees and other non-citizens legally entitled to work in the Republic of Moldova, are particularly encouraged to apply.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
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Vacancy End Date: 28.02.2021
To apply please address the link: http://bit.ly/3a8K222