UNICEF Moldova invites interested companies to submit their proposals for Provision of event management services supporting the organization of 2 Lego training sessions (2,5 days per session, 7 groups total) to strengthen capacities of ECE staff in acquiring new skills in playful pedagogy

Purpose of the event management services

To ensure the event management support for conducting of 2 training sessions (2,5 days per training) for a total of 210 participants. The events will take place in Chisinau, in the period June – August 2023, in one of the pre-school educational institutions which will host the trainings at no cost. 

The trainings will be organized in two rounds, 2,5 days per round:

• The initial round of trainings will be conducted simultaneously for 4 groups of 30 participants each,
• The second subsequent round will be organized for 3 groups of 30 participants each.

Objectives of the event management services

• Accommodation for LEGO foundation master trainers (8 pers, 7 nights, suggested but not mandatory- Hotel Jolly Alon). Trainers are provided by UNICEF.
• Print tags for LEGO foundation master trainers (8 pcs)
• Pick up LEGO sets from the warehouse (Chisinau) and deliver to the training locations
• Provide facilitator equipment set: laptop, projector, mobile screen, flipchart, stationery, for 4 rooms for the first round of trainings, and 3 rooms for the second round of trainings.
• Printing and distribution of materials to the participants (agenda, feedback forms, learning materials- aprox 1000 pages total)
• Prepare and distribute participant kits (notebook, pen with UNICEF Logo) for 210 participants
• Register the participants- paper registration
• Organize coffee breaks and lunches for 210 participants, trainers and translators (two coffee breaks and one lunch per day)
• Ensure water for participants, trainers and translators
• Ensure dinners for LEGO foundation master trainers (8 trainers)
• Cover translators’ fees Ukrainian - Romanian (1 translator per training). Translators to be provided by the agency. (one session- 4 translators, second session 3 translators)
• Ensure transportation of translators if needed (Bucuresti – Chisinau – Bucuresti or Cernauti – Chisinau - Cernauti)
• Ensure accommodation and dinners for translators if needed
• Provide the workshop set for each group: (flip chart paper, markers, cards, post-it, coloured paper, etc.)
• Pick-up 4 roll-up banners from UNICEF (850x2000mm) and install them in the training rooms
• Provide photo services: one photographer for 2 days, 2 hours per day, to take photos of the events. A selection of 30 photos/day made in the middle of each round of the trainings
• Print 210 certificates and have them signed for participants
• Provide event management and organizational support during and after the event
• Tentative training schedule: 12.06.23; 13.06.03; 14.06.23 (half-day); 15.06.23; 16.06.23; 17.06.23 (half-day)

Qualifications and experience

• Extended experience in organization and implementation of training events and workshops.
• Ability to deliver good products in short terms and work under pressure.
• Flexibility in responding to the needs of the UNICEF team.

 Submission instructions

• Bid Submission Deadline: 30 May 2023 11:00 (EET), any Bids received after the Submission Deadline will be rejected.
• Bid clarifications.Proposers are required to submit any questions in respect of this RFQS by e-mail to Cristina Dorogan at cdorogan@unicef.org. The deadline for receipt of any questions is Friday, 26 May 2023, 17:00 (EET).  The Questions Clarification file 
• The official address for e-mail submission is: chisinautenders@unicef.org, no other UNICEF e-mails in cc. 

• Proposals should be submitted in one e-mail containing following labelled annexes:

• A scanned copy of the bid (price quotation) duly signed and dated, indicating total lump sum amount, as well as a detailed breakdown of budget items (as per the Terms of Reference/Annex B from the RFQS document)
• Filled and signed Quotation Form (pages 2-4 of the RFQS document), with offer lump sum provided, in MDL, without VAT
• Company’s profile with a proven record of relevant experience
• List and CVs of persons to be involved in the activities
• Proposed work plan for the activities
• E-mail subject should contain the number of the Request for Quotation: LRQS-2023-9182875
• Validity of the proposal should be at least 120 days

For more details on deliverables and instructions for bid submission, please refer to LRQS-2023-9182875 document and Terms of reference (ToR) Annex B published at: https://sc.undp.md/tnddetails_un2/2685/

Questions Clarification file, that will be periodically updated by adding the questions from bidders/answers from UNICEF for your information, will be uploaded on the above mentioned link.