The U.S. Embassy in Chisinau is hiring an Administrative Assistant (Temporary for 24 months)

Duties

Under the general supervision of the Management Officer, the incumbent manages the document flow in the Management Section.  Assists the Management Officer in achieving section goals and effectively using resources. Forwards tasks to Management subsections and ensures timely completion.  Drafts and updates management notices and policies and distributes to mission employees.  Serves as the primary point of contact with the Ministry of Foreign Affairs and other diplomatic missions for accreditation, visas and other matters.  Oversees the eCountry Clearance (eCC) process, arranging logistical support for Management Section visitors and assisting other sections as necessary.  Verifies, prepares, and processes personal and official VAT claims for Mission personnel, ensuring compliance with local regulations, and submits documents to the Tax Office.                

Qualifications and Evaluations

Requirements:

All selected candidates must be able to obtain and hold a: 

• security certificate. 

All selected candidates will be subject to a background investigation and may be subject to a pre-employment medical exam.
The selected candidate must be able to begin working within a reasonable period of time upon receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Education Requirements:

• At least two years of college or university studies are required.

Please address this factor in your ERA application under Education.

Evaluations:

You will be evaluated against the qualifications and requirements in this vacancy announcement. 
You may be asked to complete a pre-employment language or skills test.
You must complete the application form and provide the required documents.  Your application must address all the position qualifications and requirements including education, experience, language, and any knowledge/skills/abilities listed.  If you fail to submit a complete application, then your application may be disqualified for this position.

Qualifications:

Experience:

At least three years of experience in the secretarial or administrative field is required.

Please address this factor in your ERA application under Major Duties and Responsibilities.

Language: 

 Level IV (Fluency) speaking/reading/writing English and Romanian, Level III (Good working knowledge) speaking/reading/writing Russian is required. (This may be tested)

Please address this language requirement in your ERA application. 

Job Knowledge:

1. Must have very good knowledge of standard functions of an office environment.
2. Must demonstrate strong proficiency in using MS Office software (Outlook, Word, Excel, PowerPoint, Teams) and ability to learn and apply the Department of State software applications.

Please address this factor in your ERA application under Major Duties and Responsibilities.

Skills And Abilities:

1. Must have strong interpersonal, organizational, and prioritizing skills.
2. Must have excellent customer service and communication skills to manage in-person and telephone contacts.
3. Must be organized, diligent, and able to work under pressure. Must have excellent writing and translation skills between English, Romanian and Russian.

The closing date for receipt of applications is February 2, 2025 at 23:59 Chisinau time. Please note that the only way to apply for this position is to use our Electronic Recruitment Application: https://md.usembassy.gov/embassy/jobs/