Exceptional Personal Assistant to the Executive Team

 Exceptional Personal Assistant to the Executive Team

Location: Durlesti, Chisinau
Salary: Competitive, Based on Experience
Contract Type: Full-time, Permanent

About Us:

At Hope4, we are on a mission to transform lives and create lasting impact in vulnerable communities worldwide. We are a dynamic, fast-paced organisation that thrives on innovation, passion, and excellence. To help us continue driving forward with our ambitious goals, we are looking for a highly skilled and proactive Personal Assistant to join our team—someone who is as exceptional as they are indispensable.

The Role:

We are searching for an exceptional Personal Assistant who will be the backbone of our Executive Team—someone who can anticipate needs, manage the unexpected, and bring clarity to the complex. This is more than a typical PA role; we are looking for a right-hand person who can think several steps ahead, manage multiple priorities effortlessly, and bring a unique blend of professionalism, creativity, and tenacity.

Key Responsibilities:

• Provide high-level administrative support to our Executive Team, including diary management, travel arrangements, meeting coordination, and preparation of documents.
• Act as a gatekeeper and primary point of contact, handling confidential and sensitive information with discretion.
• Anticipate needs, proactively solving problems before they arise, and managing tasks with speed, precision, and a positive attitude.
• Coordinate and manage internal and external communications on behalf of the Executive Team, maintaining relationships with key stakeholders.
• Assist in the planning and execution of strategic projects and events, ensuring that every detail is meticulously handled.
• Prepare and proofread correspondence, reports, presentations, and other documents.
• Provide general office management support to maintain a professional, efficient, and organised working environment.

About You:

You are not just looking for a job—you are looking for an opportunity to be indispensable. You are:

• Sharp and Intuitive: You have an uncanny ability to anticipate needs, see around corners, and think three steps ahead.
• A Master Organiser: Multi-tasking is your superpower, and you thrive in a fast-paced environment where no two days are the same.
• Exceptional Communicator: You have outstanding written and verbal communication skills and can effortlessly handle a range of stakeholders with tact and diplomacy.
• Detail-Oriented and Thorough: You have a meticulous eye for detail and take pride in ensuring that nothing slips through the cracks.
• Discreet and Trustworthy: Handling confidential information with the utmost discretion is second nature to you.
• Proactive and Solution-Oriented: You are a natural problem solver who embraces challenges and thrives under pressure.
• Professional and Personable: You are polished, poised, and confident, with the ability to build rapport and influence at all levels.
• Languages: Fluent in English, with proficiency in Romanian and Russian.

Qualifications and Experience:

• Proven experience as a Personal Assistant, Executive Assistant, or in a similar role.
• Outstanding organisational and time-management skills.
• Proficient in Microsoft Office Suite and other relevant tools.
• Experience working in a high-pressure, fast-paced environment.
• A sense of humour, positive attitude, and the ability to stay calm under pressure.

Why Join Us?

At Hope4, you will have the opportunity to work alongside passionate professionals, contribute to meaningful projects, and be part of a cause that makes a difference in the world. We offer:

• A supportive and dynamic team environment.
• Opportunities for professional growth and development.
• Competitive salary and benefits package.
• The chance to make a real impact every day.

How to Apply:

If you think you have what it takes to be our brilliant PA, we want to hear from you! Please send your CV and a compelling cover letter outlining why you are the perfect fit for this role to ivan.ivancev@hope4.org by 30^th September.

Join us and be part of something extraordinary.