Finance and Administration Manager

About us: Hope4 is one of the fastest growing independent not-for-profit organizations in the world, with offices in the UK, Moldova and Ukraine. Hope4 gained recognition for is effective response to the Ukraine Humanitarian Crisis and was one of the first NGO's on the ground in Moldova, providing life changing support to the thousands of women and children's flooding across the border. The effects of poverty, crime and conflict is significant, and has a profound impact on desperate lives right across Eastern Europe. Hope4 is on the ground in Moldova and now Ukraine, making a huge difference, providing emergency aid to desperate families.

Overview:

We are seeking a dynamic and experienced Finance and Administration Manager to oversee the financial operations and administrative functions of Hope4. The successful candidate will play a critical role in ensuring efficient financial management, compliance with regulations, and smooth administrative operations to support the organization's mission.

Responsibilities:

•                         Financial Management:
  • Develop and implement financial policies, procedures, and internal controls to safeguard assets and ensure compliance with regulations.
  • Prepare annual budgets, financial forecasts, and financial reports for management and stakeholders.
  • Monitor financial performance, analyze variances, and provide recommendations for improvement.
  • Oversee accounts payable, accounts receivable, and payroll processes.
  • Coordinate with external auditors and regulatory authorities for financial audits and compliance requirements.
  • Manage banking relationships, cash flow, and investment activities.
•                         Administration:
  • Supervise administrative staff and oversee daily administrative operations.
  • Maintain office facilities, equipment, and supplies to ensure a conducive working environment.
  • Develop and implement administrative policies, procedures, and systems to streamline operations.
  • Manage contracts, agreements, and vendor relationships for goods and services.
  • Coordinate logistics for meetings, events, and travel arrangements.
  • Ensure compliance with legal and regulatory requirements related to administration.
•                         Human Resources:
  • Support HR functions such as recruitment, onboarding, performance management, and employee relations.
  • Maintain personnel records, benefits administration, and compliance with labor laws.
  • Collaborate with HR consultants or legal advisors on employee-related matters.
•                         Strategic Planning:
  • Provide financial insights and analysis to support strategic decision-making and organizational growth.
  • Contribute to the development of organizational goals, objectives, and strategic plans.
  • Participate in leadership meetings and provide input on financial and administrative matters.

Qualifications:

English is a must. C1-C2

• Bachelor’s degree in finance, Accounting, Business Administration, or related field; MBA or CPA preferred.
• Proven experience (3 years) in financial management, accounting, or administration, preferably in the nonprofit sector.
• Strong understanding of financial principles, regulations, and reporting standards.
• Proficiency in financial software, MS Office Suite, and other relevant tools.
• Excellent leadership, communication, and interpersonal skills.
• Ability to multitask, prioritize tasks, and meet deadlines in a fast-paced environment.
• Attention to detail, analytical thinking, and problem-solving skills.
• Commitment to organizational values and mission.

If you are passionate about making a difference and possess the required qualifications, we encourage you to apply for this rewarding opportunity. Join us in our mission to drive positive change and impact communities. To apply, please send your CV and motivation letter to: ivan.ivancev@hope4.org in English