Anunțuri de Angajare

The Human Resources (HR) Assistant will report to the (international) Human Resources Officer(s). As part of the HR Unit, s/he will support the Unit and contribute to the efficient and effective running of the HR tasks.

Duties and Responsibilities

The Human Resources Assistant will be required, in accordance with the EUPM Mandate, Code of Conduct and the General Service Conditions for locally recruited Staff members, to perform the following tasks:

• Assist the HR officer(s) with the daily running of the Unit;
• Carry out all human resources related tasks and assignments, in co-ordination with the HR Officers;
• Assist in the staff recruitment process;
• Maintain duty rosters and HR office database as appropriate, insert data and make requested queries related to her/his assignment, updating and spreading personnel lists;
• Maintain HR Unit filing systems (File documents and recorded data in appropriate database, spreadsheets and all data related files) and managing supporting documentation;
• Draft letters and other HR-related documents;
• Perform administrative and secretarial duties, draft memos, employment letters, and other requested documents, filling up forms and scanning documents;
• Provide advice, guidance and support to staff on personnel administration related matters;
• Coordinate communication with local authorities and agencies, Insurance Companies and other counterparts;
• Translate HR related documents from local languages to English and vice versa;
• Perform spoken translation during meetings, take notes/minutes;
• Arrange meetings and draft itineraries;
• Assists the HR Officers in the selection and recruitment of staff as per the EU CSDP rules;
• Assists the Unit in the payroll preparation and adjustment;
• Deal with information with confidentiality and discretion;
• Perform any other task as requested by his/her Line Manager.

Qualifications and experience

Eligibility criteria:

• Enjoy full civil rights and do not have criminal record;
• Be in possession of Moldovan citizenship and/or of a (still) valid residence and work permits according to Moldovan laws;
• Be physically fit to perform the duties relating to the post;
• Have fulfilled any obligations imposed on him/her by the laws concerning military service;
• Successful completion of Post-Secondary studies attested by a diploma;
• After having obtained the diploma, at least three (5) years of proven full time relevant professional experience a relevant field of work (HR management, public administration, administrative tasks in a private company, etc.) in the private and/or public sector.

Essential criteria:

• Excellent communication skills of English, Romanian and Russian;

• Very good knowledge and experience of Office Suite Package;
• Good experience of using data for preparing reports.
• Excellent administration and organizational skills;
• Experience in positions requiring analytical and organizational skills, with a service- and project-oriented approach;
• Driving license category “B”.

Additional advantageous assets:

• Professional experience in an EU and/or International environment; 
• Experience of working in an intercultural environment, with respect of diversity;

• Ability to focus on priorities, to monitor and evaluate procedures and processes;
• Ability to deliver work on time and to agreed standards, even under pressure.

Personality assets:

• Have strong sense of initiative, responsibility and autonomy;
• Ability to build productive and cooperative working relationships with other staff members,

• Ability to work methodically, accurately and with attention to details as well as to tight deadlines;
• Used to work on a multitude of activities at the same time and with limited supervision;
• Ability to work independently and harmoniously with colleagues and as part of a team, with respect to diversity;
• Punctuality, commitment to quality, ability to perform under stress, attention to detail, solid work ethics, willingness to work flexible working hours and still deal helpfully and courteously with all contacts.

Only applications provided on the official EUPM Moldova application form will be accepted (download from https://www.eeas.europa.eu/eeas/1-2023-call-applications-eupm-moldova-%E2%80%93-national-staff_en)

The application form must be filled in English and submitted to recruitment@eupm-moldova.eu

Application form to be submitted in as a MS Word document (No PDF or JPEG will be accepted).

Rename the file with the post number, name: e.g. "MDAL03_Family name _First name".

Application submission deadline: June 29^th 2023, 17:00 Chisinau time.

Submitted files will not be returned.

EUPM Moldova retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description.

recruitment@eupm-moldova.eu

For more information relating to selection and recruitment, please contact EUPM Moldova:  hr@eupm-moldova.eu