Management Systems International is hiring for Operations Assistant

Operations Assistant, USAID/OTI Moldova Program, Chișinău 

Company Profile:  

Management Systems International (MSI), a Tetra Tech Company, is a Washington, D.C. metro area management consultancy with a 40-year history of delivering results for our clients. Our expertise is in the fields of monitoring and evaluation; democracy and governance; peace and stability; rule of law and accountability; education; gender and inclusion; strategic communications; and leadership and organizational development. MSI has implemented projects in 90 countries around the world such as Colombia, Indonesia, Jordan, Kenya, Mexico, Nigeria, Pakistan, Syria and Ukraine, and works domestically. We support clients ranging from the U.S. Government (e.g., the U.S. Agency for International Development, U.S. Department of Defense, U.S. Departments of State and Labor, and the Millennium Challenge Corporation) to large bilateral and multilateral donors (e.g., the World Bank and the United Nations Development Program). We also work with national and local governments, nongovernmental organizations (NGOs), think tanks, foundations and universities. For more information, please visit our website at www.msiworldwide.com. 

Project Summary:   

Working in close coordination with USAID’s Office of Transition Initiatives (OTI), MSI will establish and manage a flexible, quick-response mechanism supporting activities that will advance democracy and stability in Moldova. USAID/OTI and MSI will work with a coalition of civic, media, and government stakeholders in support of program goals. The program will operate primarily through a small grants mechanism and will rely on ongoing analysis of the local context to inform programming.  

**Please note: Only Moldovan citizens are eligible for this position** 

Position Summary:  

The Operations Assistant is responsible for assisting with office and activity coordination, and will coordinate office management issues by setting meetings, receiving goods and ensuring that files are complete. This position will work closely with the Senior Management Team (SMT), Finance and Administration Manager (FAM), and Program Team to organize meetings, reserve lodging and transportation services for local staff and consultants, and assist in preparation for trainings and events. This is a long-term assignment. 

Responsibilities:  

• Handle daily office administrative tasks, support with the preparation of documentation for receiving goods and services for operations and the office, ensuring that goods delivered match specifications. 
• Assist in the preparation of backup documentation for payment for goods and services, ensuring that appropriate documentation accompanies every payment. 
• Assists program teams in coordinating meetings, conferences and travel to support grant development and implementation.   
• Draft simple documents for field and operations teams as necessary. 
• Perform other tasks as requested. 

Qualifications:  

• High school diploma required. 
• A minimum of one (1) year of professional or volunteer experience in support of office and/or event management required. 
• Record management experience.  
• Ability to work effectively and harmoniously with colleagues from different cultural and professional backgrounds. 
• Knowledge of all Microsoft Office programs (Word, Access, Excel, PowerPoint, Outlook and FrontPage). 
• Excellent communication skills as well as: a) proactive problem-solving abilities independently and with teams, b) a strong service orientation, and c) inter-personal skills, self-awareness and emotional intelligence. 
• Excellent written and verbal communication in English is strongly preferred. 

MSI is an equal opportunity employer that values diversity and inclusion. We strive to develop and maintain a culture that honors the perspectives and identities of our employees, our communities and those impacted by our work. 

We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. In accordance with applicable law, we make reasonable accommodations for applicants’ and employees’ religious practices and beliefs, as well as any mental health or physical disability needs. 

MSI is an Equal Opportunity Employer/Affirmative Action/Americans with Disabilities/Veterans Employer. 

Reasonable Accommodations: 

MSI is dedicated to hiring an inclusive workforce. If you would like to request reasonable accommodations during the application process, please visit Tetra Tech’s Disability Assistance Page. Our recruitment team looks forward to engaging in an interactive process to provide reasonable accommodations for candidates. 

Only candidates who have been selected for an interview will be contacted. No phone calls, please.  

To apply: Please visit our website, www.msiworldwide.com