Project Assistant (PSU) IOM Moldova


Open to Internal and External Candidates


Position Title:


Project Assistant (PSU)

Duty Station:


Chisinau, Moldova



General Service Staff

Type of Appointment:


All Inclusive Salary:


Special Short-Term Ungraded

Six months with possibility of extension

17000 MDL per month

Estimated Start Date:


As soon as possible

Closing Date:


11 July 2022

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.


Following the launch of military operations across Ukrainian territory on 24 February 2022, substantive flows and displacements across Ukraine and toward neighbouring countries have been reported countries in the following days. As response to the Ukrainian crisis, IOM Chisinau has increased operational activities which requires additional administrative staff.

Under the overall supervision of the Chief of Mission in IOM Chisinau and the direct supervision of the Programme Support Unit Coordinator, the incumbent will be responsible for:

Core Functions / Responsibilities:

  1. Receive calls from beneficiaries and other calls related to IOM, and handle calls in a timely and professional manner, including distressing calls.
  2. Provide customer service and support to beneficiaries guaranteeing situational sensitivity during the phone call; input and keep tracking data into IOM appropriate databases in an accurate manner;
  3. Refer cases as per needs requested, both internally and externally, and follow up on referrals until cases are closed.
  4. Record and process complaints in appropriate manner and provide feedback to the beneficiaries
  5. Manage sensitive complaints/feedback in line with the AAP internal SOP and “do no harm principles”
  6. Conduct Post Distribution/ Assistance Monitoring interviews with households, community and project beneficiaries, and other relevant local stakeholders on feedback related to IOM services.
  7. In coordination with Communication with Communities (CwC) efforts, provide information to beneficiaries on various topics about IOM project activities, feedback mechanisms, beneficiary criteria, entitlements and other services using bulk SMS amongst others.
  8. Carry out monitoring visits and assessments to project implementation sites, check suggestion boxes, and collect data on progress in achieving targets outlined in project documents and cluster requirements.
  9. Enter incoming calls, cases received through suggestion boxes, emails, and through CFM mailbox into the CFM system.
  10. Provide accessible and timely information on organizational procedures, structures and processes that may impact communities to support informed decisions and engage communities in dialogue as part of information provision.
  11. Promote transparency, and accountability to the affected population by being accountable towards the MEAL unit and the call center in particular.
  12. Conduct any other duties or responsibilities as assigned or requested by the supervisor

Required Qualifications and Experience


  • Bachelor’s degree in social services, psychology, information management, geography, statistics, or other related fields with at least 2 years of working experience; or
  • High School diploma with four years of relevant experience.


  • Experience in communications and customer service-related activities;
  • Experience working with vulnerable populations;
  • Work experience in field visits under humanitarian programming would be an advantage;
  • Experience in basic monitoring and evaluation activities.


  • Knowledge or experience in monitoring activities and conducting field visits;
  • Knowledge or experience in maintaining internal tracking tools;
  • Ability to thoroughly follow up on cases internally and externally


Fluency in English, Romanian and Russian is required. Working knowledge of Ukrainian language is an advantage.


Required Competencies

The successful candidate is expected to demonstrate the following values and competencies:

Values - all IOM staff members must abide by and demonstrate these three values:

  • Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
  • Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators (Level 1)

  • Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge continuously seeks to learn, share knowledge and innovate.
  • Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
  • Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.


Any offer made to the candidate in relation to this special vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, security clearances and a valid COVID certification.

A prerequisite for taking up the position is legal residency in the country of the duty station and work permit, as applicable.

How to apply:

Interested applicants are invited to send the CV and cover letter in English to:  

Please, indicate the position you are applying for and reference code in the subject line of your message.

Closing date for applications is 11 July 2022, however interested candidates are strongly encouraged to apply sooner.

In order for an application to be considered valid, IOM only accepts the applications duly completed.

Only shortlisted candidates will be contacted.


Posting period:

From 04.07.2022 to 11.07.2022