Shelter/NFI Programme Assistant (IOM Moldova)


Open to Internal and External Candidates


                    Position Title


 Shelter/NFI Programme Assistant

                          Duty Station


 Chisinau, Moldova



 General Service Staff

            Type of Appointment

Duration :

All Inclusive Salary:


 Special Short-Term Ungraded

 Six months with possibility of extension

20000 MDL per month

        Estimated Start Date


 As soon as possible

                        Closing Date 


16 May 2022

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.


Following the launch of military operations across Ukrainian territory on 24 February 2022, substantive flows and displacements across Ukraine and toward neighbouring countries have been reported countries in the following days. As response to the Ukrainian crisis, IOM Chisinau has increased operational activities which requires additional administrative staff.

Under the overall supervision of the emergency coordinator and the direct supervision of the Shelter/CBI Programe Manager, the Shelter Programme assistant will be accountable for professional contribution to the implementation of shelter/NFI project activities within the framework of the emergency response program in Moldova, in accordance with IOM procedures, and in close coordination with other units.

Core Functions / Responsibilities:

  1. Assist implementation of shelter/NFI projects according to IOM Moldova response strategy and workplans.
  2. Liaise closely with Shelter/NFI Program Manager throughout the planning, design, and implementation stages of all activities including but not limited to distribution of non-food items, improvement of transportation hotspots, rehabilitation of Refugee Accommodation Centers (RACs) and upgrading host family houses.
  3. Undertake duty travel as required, for project site review and other duties concerning all Shelter/NFI projects.
  4. Liaise with government authorities, local community representatives, and community leaders in order to provide necessary coordination throughout the programme cycles including need assessment, implementation, and monitoring/evaluation activities.
  5. Conduct shelter needs assessments necessary to implement above mentioned shelter/NFI activities.
  6. Coordinate and oversee construction works being conducted by contractors to ensure that works are carried out according to the drawings and technical specification provided by IOM engineer in a timely manner.
  7. Under the guidance of the shelter program manager and in close coordination with the procurement and logistics team, provide support in the preparation and follow up of purchase request forms as part of the procurement process, as well as for the timely distribution of materials, supplies and equipment in accordance with IOM standard procedures.
  8. Through working with IOM engineer, prepare design and Bill of Quantities (BOQ)s as required.
  9. Facilitate introduction of new technology, methods and approaches in order to improve the quality of the activities.
  10. Continuously monitor and supervise the ongoing activities, overseeing the technical design, execution and evaluating progress through outputs and impacts using both quantitative and qualitative data.
  11. Ensure Shelter projects are implemented in line with the requirements and in accordance with IOM, donor, country and international standards.
  12. Prepare and develop status reports, minutes of the meetings, travel requests, and other documents, as required, by the management.
  13. Liaise with government, relevant UN and NGO partners, contractors and consultants at state, district and field level, as required.
  14. Ensure proper filing of documents.
  15. Conduct / organize assessments to evaluate the shelter response, get beneficiary feedback, etc. and provide input into the strategic direction of the response plans according to changing needs and context appropriateness.
  16. Perform any other duties that may be required.

Required Qualifications and Experience


  • Bachelor’s degree in Civil Engineering, Architecture or related field with four years of relevant professional experience;


  • High School diploma with six years of relevant experience.


  • Preferably 3+ year(s) of relevant experience in the construction industry.
  • Experience in community mobilization and engagement and mediating among local actors is an asset.
  • Proficiency in computer applications (MS Word, Excel, Outlook etc). Versatile in use of design related software (e.g. AutoCAD) and ability to prepare schedules/bills of quantities and cost estimates is an advantage.
  • A sound and up-to-date knowledge of the building industry, local construction techniques and materials.
  • Ability to work quickly and accurately and pay attention to detail.
  • Willingness to assist efficiently in a very busy project environment.
  • Ability to meet deadlines and work under pressure.
  • Ability to present clear and concise information and good communication skills.
  • Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds.
  • Ability to learn new programming modalities quickly.


Fluency in English, Romanian and good knowledge of Russian is required.

Required Competencies

 The successful candidate is expected to demonstrate the following values and competencies:

 Values - all IOM staff members must abide by and demonstrate these three values:

  • Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
  • Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators (Level 1)

  • Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge continuously seeks to learn, share knowledge and innovate.
  • Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
  • Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.


Any offer made to the candidate in relation to this special vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, security clearances and a valid COVID certification.

A prerequisite for taking up the position is legal residency in the country of the duty station and work permit, as applicable.

How to apply:

Interested applicants are invited to send the CV and cover letter in English to: cc:   

Please, indicate the position you are applying for and reference code in the subject line of your message.

Closing date for applications is 16 May 2022, however interested candidates are strongly encouraged to apply sooner.

In order for an application to be considered valid, IOM only accepts the applications duly completed.

Only shortlisted candidates will be contacted.

Posting period:

From 06.05.2022 to 16.05.2022

Articol adaugat de: Tatiana Profir