Extended deadline: People in Need Moldova is hiring an Administration Assistant



Description:

Organization

People in Need

Job Title         

Administration Assistant

Duty Station

Chisinau

Application Deadline

30 April 2022

Education & Work Experience

Qualification and/or relevant work experience in administrative or office assistant position

Required Languages

Romanian – advanced level;
English and Russian – strong advantage

Type of Contract

Employment contract; Full time work

Expected Duration of Assignment

Determined period, with possibility of extension

 

Background

People in Need (PIN) is a Czech non-governmental organization that provides relief aid and development assistance while working to defend human rights and democratic freedom. It is one of the largest relief and development organizations in post-communist Europe and has administered projects in 37 countries over the past 20 years. See here for more information about PIN: www.peopleinneed.net.

From 2009 onwards, PIN has added development programmes to its work in Moldova, building a vision and practices that keep people and communities at the centre of our work. Throughout its presence in the country, PIN has been contributing to the development of following sectors: Sustainable Livelihood and Environment, Social Inclusion and Protection, Good Governance.

Summary of Duties

The Administration Assistant will be responsible for overall daily administrative tasks for PIN’s office in Chisinau. The Incumbent will work in close coordination with People in Need’s senior management in Moldova under the supervision of Finance Manager.

Reporting Relationships

Reports to the Finance Manager and accountable to People in Need’s Senior Management in Chisinau.

Duties and Responsibilities

In a collaborative partnership with country team members and under the supervision of People in Need’s Finance Manager, the Administration Assistant will be responsible for overall office administration tasks, financial and logistic documentation, small office procurement and letters drafting.

In particular, the Administration Assistant will work on:

  • Handling of administrative requests and queries from senior management;
  • Organizing and scheduling appointments;
  • Planning meetings and taking detailed minutes;
  • Keeping an inventory of office supplies and ordering new materials as needed;
  • Archiving documents and maintaining files;
  • Making the necessary arrangements/logistics needed for the office in Chisinau;
  • Collecting data and assisting senior management in the preparation of supportive project documents.

Qualifications

The successful candidate will be able to pay attention to details and will exhibit personal commitment, drive for results, efficiency, flexibility, respect for diversity, creative thinking and problem solving.

Knowledge/Experience

  • Qualification and/or relevant work experience in administrative or office assistant position.
  • Fluency in Romanian language. English and Russian communication skills are a strong advantage.
  • Good working knowledge of MS office and high computer literacy is required.
  • Highly organized & attentive to small details.
  • Ability to work under pressure and meet deadlines.
  • Ability to organize and plan effectively.
  • A strong sense of integrity and willingness to pass the knowledge to others.
  • Excellent communication skills.

Application Instructions

Interested applicants must submit the following:

  • Cover Letter (in English)
  • Full CV (in English)
  • Contacts of two references with a possibility of including the supervisor in the most recent work assignment.

The above shall be sent to the following link: https://apply.workable.com/people-in-need-2/j/E935D3B127/.

Deadline for applications: April 30, 2022, by COB. The applicants will be invited for interviews on the rolling basis. Application process might be stopped earlier if a suitable candidate will be identified before the application deadline.

Only shortlisted candidates will be contacted for the interview. No phone calls inquiries allowed. 

By sending their CV and other documents to the aforementioned link the candidate implicitly consents to their personal data appearing in the CV and such other documents being held and processed by PIN exclusively with the view to analysing the candidate’s suitability for the position, and to keeping such data in our files for a reasonable period of time in accordance with the PIN's Data Protection Policy. The candidate can revoke such consent anytime by sending an according notice. Kindly refrain from including any special personal data, whose processing, as per applicable law, requires the express written consent of the subject of such data.

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