Anunțuri de Angajare

The Representative of Verein Donau Soja from Austria in Moldova  is looking for
a part-time employee for the position as Administration and finance manager

Background  

The Donau Soja Organisation 

The Donau Soja Organisation is an independent, international, non-profit, multi-stakeholder organization aiming to effectively meet protein market demand and to provide a baseline for the development of high-quality soya cultivation in the Danube region (www.donausoja.org ). The Organization seat is in Vienna (Austria) with regional offices in Novi Sad (Serbia), Kiev (Ukraine) and Chisinau (Moldova).  

     Strategic Partnership Programme

At the beginning of 2017, Donau Soja and Austrian Development Agency (ADA) started the Strategic Partnership Programme in Moldova, Ukraine, Serbia and Bosnia and Herzegovina planned to be implemented until August 2023. This position is connected to the implementation of Strategic Partnership Programme activities. 

Representative of Verein Donau Soja from Austria in Moldova is recruiting an Administration and Finance Manager to supervise its overall administrative and finance activities. In this position you will also be responsible for preparing financial and project reports in compliance with ADA rules and guidelines.

Duties/Responsibilities:

• Daily operational execution of all administrative and technical tasks as required by the superior officers and management.
• Preparation of administrative documentation, such as narrative reports, admin guidelines and procedures, meeting minutes, protocols, additional documentation requested by projects, auditors, etc.
• Handling, classification, and archiving of documents.
• Control function: checking time tracking sheets, driver logbooks, inventory lists, participant lists and activity evidence, procurement documentation, travel documentation and other documents.
• Support to controlling financial statements, reports and documents for cost calculation and processing. Support by preparation of evaluations and audits.
• Supporting the procurement processes for services, equipment and other items incl. formulating of the ToRs, organizing of calls for offers, collecting of the bids/offers, preparating evaluations, decision notes, contracts/agreements in line with internal and project requirements.
• Preparation/drafting of any kind of administrative documentation, such as narrative reports, admin guidelines and procedures, meeting minutes, protocols, additional documentation requested by projects, auditors etc.
• Arranging travel for colleagues (booking train and air tickets, booking accommodation, collecting required documents).
• Timely organization of payment and constant communication with Donau Soja office in Vienna.
• Timely preparation and control of relevant documents for the purposes of bookkeeping and making payments.
• Cooperation with the bookkeeping agency.
• Preparation of financial reports in compliance with grant guidelines.
• Performs other duties and tasks at the request of management. Keep the MD team informed about upcoming deadlines, thereby ensuring a smooth completion of reporting.
• Supports interpretation and written translations when needed.

Qualifications and Experiences

• Very good knowledge of English language is a must. Moldovan (native), knowledge of other languages is welcome.
• Education in Business Administration, Economics or related field.
• Knowledge of financial reporting is required
• At least 2 years of professional experience in a comparable position.
• Knowledge and experience on EU or bilateral donor project implementation and administration is an advantage.
• Good organizational skills and ability to work on one’s own initiative.
• Very good working knowledge of ITC technologies (related software, phone, fax, email, internet) and computer applications (e.g. MS Office- especially Excel).
• Driver’s licence is an advantage.
• Highly responsible and capable of delivering tasks end-to-end.
• Strong organizational and communication skills.

We offer you:

• Contribute to shaping the success of an international not-for-profit organisation
• Working in an international team (colleagues from seven European countries)
• Working at the interface between the private sector, politics and civil society
• Part-time position with the possibility of full-time employment
• Attractive salary that matches your qualifications and experience.
• Chisinau - central location

Additional notes

Donau Soja is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

If this challenging position appeals to you and you are interested in working with us, we look forward to receiving your CV, preferably by e-mail with the subject "Application Administration and Finance Manager" to Ela Malai malai@donausoja.org till 26.04.2022.