Anunțuri de Angajare

UNHCR is looking for qualified candidates for temporary duty assignment (TA) for the position of Procurement Associate (G6/UN Scale) in Chisinau.

1. Organizational Setting and Work Relationships

The Procurement Associate manages and supports all activities pertaining to the procurement function including planning, tendering, evaluation, award and contract administration within the area of responsibility (AoR).

The incumbent is supervised by a relevant higher-level position and receives regular guidance and instructions from the supervisor on successive steps. The incumbent may supervise some support staff. The incumbent maintains regular contact on a working level on routine issues with other UNHCR offices, UN agencies, NGOs, government partners and commercial contractors in the area to facilitate performing the procurement function. The duty of the incumbent is to support, implement and monitor procurement activities assigned within the geographical area covered while exercising efficiency in the use of the available resources.

2. Duties

• In compliance with procurement rules and procedures, support the related procurement activities to facilitate UNHCR end to end processes resulting in a timely and quality delivery of goods and services to persons of concern.
• Apply UNHCR's sourcing & procurement strategy when planning and/or purchasing commodities and services.
• Liaise with relevant clients, prepare short, mid and long-term procurement plans.
• Examine purchase requests to ensure conformity and liaise with requesters when necessary.
• Prepare and issue Requests for Quotation as well as formal tender documents, when and if required.
• Actively support Evaluation Committees within the AoR.
• Produce bid tabulations and prepare Purchase Orders for approval.
• Dispatch approved Purchase Orders, and follow-up with the delivery of ordered commodities and services.
• Liaise with relevant suppliers and address inquiries within the AoR.
• Provide information on all procurement activities within the AoR.
• Provide guidance and advice on UNHCR procurement policies and procedures to support and assist requesting operations, HQ entities and others, as applicable.
• Maintain accurate and comprehensive records on procurement activities and provide reports and updates periodically, and on request. Compile statistical information on procurement related matters that will assist in decision making.
• Oversee and provide guidance on procurement by Partners, as well as evaluation of Partners’ procurement capacity. Participate in Multi-Functional Teams (MFTs) formally reviewing Partners’ qualification.
• Support CBI activities within AoR.
• Disseminate and promote UNHCR's global policies, standards and guidance on procurement management.

In the Regional Bureaux

• Track global Procurement KPIs for the region and assist in preparation of regional ones, as required.
• Track the progress of specific operations and provide guidance that ensures timely implementation.
• Monitor all periodic and ad-hoc procurement exercises set by Regional Bureau or HQ and provide relevant reports to senior managers.
• Administer contracts set up at Bureau level and update the vendor performance evaluation in consultation with the Contract Manager
• Ensure vendor information are accurately encoded in the Enterprise Resource Planning (MSRP);
• Contribute to the elaboration of the procurement plan for the Regional Bureau.
• Assist Country Operations in MSRP management within the AoR..
• Assist in coaching and advising clients and procurement colleagues as/if requested.
• Support the analysis of country financial reports and work with the senior staff to address areas relating to procurement aspects of Operations.
• Support the country needs assessment plans and assist in combining them into regional procurement plans and monitor their timely implementation and changes based on operational needs.
• Support implementation of rules, instructions and operating procedures communicated from HQ to Country Offices. Organize training sessions and workshops.

In the Country Operations

• Ensure local liaison to effectively support procurement activities.
• Procure goods and services in accordance with UNHCR rules and regulations as well as country-specific SOPs;
• Coordinate procurement activities of UNHCR Partners and/or contractors within the AoR, ensure that they understand and adhere to relevant UNHCR rules and procedures.
• Assist in vendor evaluation and preparation of submissions to relevant CoCs.
• Perform other related duties as required.

Education & Professional Work Experience

Years of Experience / Degree Level

For G6 - 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher

If you are legally present in the Republic of Moldova, speak Romanian and English and want to work with us for refugees do not hesitate, apply now!

For the details, kindly visit the web page: https://bit.ly/3IOqJK9

Please, apply either through the above webpage or send your CV to the HR e-mail address: mdachhr@unhcr.org