Office Administrator & HR Assistant @ Safeguard Global



safeguardglobal logoThe Office Administrator and HR Assistant will support all administrative activity in the Company’s office in Moldova and will assist the HR Team to provide qualitative and timely administration operations to the local employees.

HR Related Duties:

  • Conducting business travels administration, preparing employees’ business travel internal documents, visas, flights, accommodation, budgeting and expenses’ reports.
  • Serving as contact person on employees' related issues with external public authorities and banks, as is for maternity leave, social assistance and bank accounts opening purposes.
  • Coordinating the access control process and managing the issuance of security badges, following the established procedure and rules.
  • Supporting the HR team in organization of company’s events such as: company’s parties, team building events, etc.
  • Providing assistance to the HR Team to plan and organize events, to promote and evelop interesting HR programs and projects to ensure a happy and healthy work environment and keep employees engaged.
  • Acting as a brand ambassador and good steward to Safeguard Global.

Administrative Duties:

  • Organizing the office layout and maintaining supplies of stationery, equipment, and cafeteria goods; maintaining the condition of the office and arranging for necessary repairs, including managing janitorial services to maintain a safe and sanitary environment; recording office expenditure and managing the budget.
  • Maintaining the relationship with suppliers of the company, administrating company’s wide contracts, registering the incoming/outgoing mail, keeping evidence of the correspondence and other financial-accounting documents of the company.
  • Ordering office supplies and ensuring employees workrooms, storage areas, kitchens, and shared areas are clean, stocked, and organized.
  • Overseeing maintenance of buildings, furniture, equipment, and systems including Security, HVAC, plumbing, electrical, fire protection, and utilities and related safety programs. Acting as a contact point with the property management company for services requests.

Job Profile Requirements and Qualifications: 

  • Bachelor’s degree. Degree in business related field would be an advantage.
  • Fluency in English and Romanian, written and oral communication skills are essential.
  • Strong proficiency in Microsoft Office (Word, Excel, PowerPoint).
  • Excellent verbal and written communication skills, along with strong interpersonal skills. Must have the ability to comfortably interact & communicate with all levels of the organization.
  • A self-starter personality with ability to adapt to shifting priorities and meet deadlines in a changing environment.
  • Strong administration and organisational skills are essential.
  • High levels of attention to detail.
  • Good client management skills.
  • Ability to multi-task and prioritise.
  • Self-directed individual with initiative.
  • HR related experience would be an advantage.

Benefits of joining Safeguard:

  • Internal referral bonus beginning with 500 USD
  • Opportunities for certification and Training (Safeguard University, Percipio)
  • Smart working (Work from Home)
  • International environment
  • Multicultural Diversity

 

Want to know more? See Our Values

Fun: Games, tennis table, gym, online (off-line) team-buildings company-wide and also for each Team.

Caring: Give some time to your community, 2 paid days for charity, and other days off paid by the company for specific reasons

Passion/Talent: Safeguard Global has dedicated employees with a huge professional background and ready to share all that knowledge with you!

We are a rapidly growing team with great clients and great opportunities for those who are seeking a new challenge. At Safeguard, we are passionate about what we do, and we encourage our people to share the same vision. If you are ready for a new beginning, it is the time to join our journey.

 If interested, please don't hesitate and send your CV to dariaungureanu@safeguardglobal.com, mentioning the position you applied for.

Articol adaugat de: Daria Ungureanu
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