Anunțuri de Angajare

Background

With Accelerating Digital Transformation in Public Sector Project (Digital Transformation Project or Project), UNDP Moldova aims to improve access to and quality of public services and business conditions through accelerated digital transformation of government processes and business model(s) and promote innovation, as well as collaborative experimentation within the Government, in the private sector, internally in UNDP Moldova, and in collaboration with external partners.
UNDP Moldova, through this Project is strategically positioned as an integrator of programmatic solutions with innovative mindset, including bringing forward digital components in supporting accelerated delivery of the SDGs.
The Project has the following objectives:

Support transformative changes in the organizational and innovation culture in the public and private sectors and align all participants for the accelerated achievement of the Sustainable Development Agenda and national targets;
Contribute towards streamlining innovation through engaging with the ongoing and prospective projects and seeking ways to maximize and to measure their social impact;

Support the Digitalization of Moldova that will contribute to improved governance by increasing the efficiency and effectiveness of government processes, increasing transparency and public access to governmental information – and therefore promoting accountability and public participation, and improving an innovative delivery of public services, as well as impact evaluation and strategic support to scaling-up of the successful solutions.

Duties and Responsibilities

Under the guidance and direct supervision of the Project Officer and Manager the incumbent assists in the effective and efficient management of the project through a range of actions contributing to the design, planning, management and monitoring of project activities. The Project Associate applies and promotes the principles of results-based management (RBM), as well as a client-oriented approach consistent with UNDP rules and regulations.

The Project Associate works in close collaboration with the Programme, Operations, Communications and other project teams in the Country Office (CO) for effective achievement of results, anticipating and contributing to resolving complex programme/project-related issues and information delivery. The incumbent is expected to exercise full compliance with UNDP programming, financial, procurement and administrative rules, regulations, policies and strategies, as well as implementation of the effective internal control systems.

Administrative management

Pro-actively contribute to day-to-day project implementation and ensure conformity to expected results and project work-plans;
Provide support to international consultants in the implementation of their tasks for the achievement of project results (communication, contracts, agenda, visas, hotel reservations, etc);
Maintain records on all project personnel/national consultants and their respective status (contracts, ToRs, time and attendance – if appropriate, etc.) in accordance with accepted policies and procedures;
Prepare and issue contracts;
Make pertinent logistical arrangements for the prompt and effective implementation of the programme activities;
Draft minutes of Project Board and other project related meetings;
Assume overall responsibility for administrative matters of a more general nature, such as registry and maintenance of project files and records;
Arrange external and internal meetings (including the meetings of the Project Board, Technical level, as well as other relevant meetings etc.);
Support in running digital Inovation codifinding knowledge and Digital Literacy related activities.

Financial management

Prepare requests for advance of funds and/or direct payments;
Monitor budget expenditures and maintain a proper record of approved project budgets and their revisions;
Prepare proposals for budget revisions;
Prepare and submit expenditure and programme budget status reports;
Respond to queries from the beneficiary, donors and UNDP with respect to financial aspects of the programme, liaise with UNDP-appointed and external auditors wherever required;
Prepare recurring reports as scheduled and special reports as required for budget preparations and audit;
Advise and assist international advisors and national consultants on all aspects of allowances, travel claims and other financial matters and calculate payments due for claims and services;
Undertake other financial and administrative tasks on an ad hoc basis.

Procurement

In accordance with the Work Plan arrange for procurement of equipment, supplies and services;
Process in ATLAS the transactions in line with the Internal Control Framework;
Arrange for equipment maintenance and insurance as required;
Ensure that contractual processes follow the stipulated UNDP procedures;
Physically clear and ensure delivery of equipment and supplies procured for the various programme sites;
Maintain an equipment and spare inventory including verification and transfer when required.

Other duties as assigned.

Competencies

Functional Competencies:

Client Orientation: Maintains effective client relationships.
Data gathering and implementation of management systems.
Problem-solving abilities: Presentation of information on best practices in organizational change.
Promoting oragnizational learning and knowledge sharing.
Job knowledge and technical expertise: Understands the main processes and methods of work regarding to the position.

Core Competencies:

Adheres to the core values of the United Nations; in particular, is respectful of differences of culture, gender, religion, ethnicity, nationality, language, age, HIV status, disability, and sexual orientation, or other status.
Exerts strict adherence to corporate rules, regulations and procedures.
Self-development, demonstrates openness to change and ability to manage complexities.
Initiative-taking. Consistently approaches work with energy and a positive, constructive attitude.
Acting as a team player and facilitating team work.
Facilitating and encouraging open communication in the team, communicating effectively.
Creating synergies through self-control. Remains calm, in control and good humored even under pressure.
Managing conflict.
Informed and transparent decision making.

Required Skills and Experience

Min. Academic Education:

University Degree in economics, finance, accounting, law, public administration or other related field.

Min. years of relevant Work experience:

At least four years of experience in administrative work, accounting/finance, economics, or other substantive area is required.
Previous experience in development assistance or related work for a donor organization, consulting company, or NGO is a very strong advantage.
Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling web-based management systems.

Required Language(s):

Fluency in both oral and written English and Romanian.
Working knowledge of one or more additional languages relevant for Moldova, including Russian, Bulgarian, Gagauzian, Romani, Ukrainian or sign language would be an asset.

Disclaimer

Important applicant information

All posts in the N-PSA categories are subject to local recruitment.

This is a local position, therefore only citizens of the Republic of Moldova or others legally authorized to work in the country are eligible to apply.

UNDP is an employer committed to gender equity and to providing equal opportunities to both male and female.

UNDP is committed to workforce diversity. Women, persons with disabilities, Roma and other ethnic or religious minorities, persons living with HIV, as well as refugees and other non-citizens legally entitled to work in the Republic of Moldova, are particularly encouraged to apply.

Please note that only applicants who are short-listed will be contacted.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience, and educational requirements.

Scam warning

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names, and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

Online applications can be submitted by registered users only. Self-registration link is available at the next page and requires candidates to provide a valid email address.

Please note that the person selected for this position will be offered a contract with UNDP under its National Personnel Services Agreement (N-PSA) modality. The UNDP Service Contract modality is phasing out over the coming year. More information about the N-PSA is available here https://bit.ly/341OFXC

Vacancy End Date: 12 October 2021

To apply please address the link: https://bit.ly/2XXEW4I