Project Assistant (Migration Health, IOM)



Open to Internal and External Candidates

               Position Title

:

 Project Assistant (Migration Health)

                          Duty Station

:

 Chisinau, Moldova

                        Classification

:

 General Staff Category, Grade G-5, UN Salary Scale

            Type of Appointment

:

 Fixed term, one year with possibility of extension

        Estimated Start Date

:

As soon as possible

                    Closing Date 

:

 June 21, 2021


Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.


Context:

Under the overall supervision of the Chief of Mission and the direct supervision of the National Migration Health Officer, the incumbent will be responsible for the effective implementation of migration health project activities as follows:

 Core Functions / Responsibilities:

  • Manage appointments for health assessments with IOM Chisinau panel doctors/designated medical practitioners for migrants traveling to the United States, Canada, Australia, New Zealand and UK.
  • Identify issues affecting efficient process delivery and suggest and initiate remedial actions.
  • Verify and confirm identity of migrants arriving for health assessments, register and verify all the relevant information in the medical record systems.
  • Provide counselling to migrants regarding physical examinations, follow-ups, and further requirements (treatment etc.)
  • Monitor medical status of all migrants scheduled for traveling and prepare the documents one week before the date of departure for planned movements within USRAP.
  • Handle and control the processing of medical information and manage medical record systems.
  • Serve as focal point and system administrator for the MIMOSA, e-Medical, UKTB, PBI systems. Responsible for the overseeing and maintenance, following new technical instructions, assure security and confidentiality.
  • Manage medical escorts’ database and keep medical reports and contracts archived and available for revision.
  • Prepare daily, monthly, quarterly, and annual financial and statistical reports.
  • Translate medical documentation from local language into English and vice versa.
  • Properly register and reconcile with the Finance Department all payments received from the migrants.
  • Verify Invoices from service providers and submit payment requests in timely manner.
  • Monitor usage, register and timely alert on missing office materials and medical supplies. Prepare purchase requests for such items in a timely manner.
  • Assist with drafting the contracts with medical escorts, consultants and various IOM service providers
  • Such other duties as may be assigned.

Required Qualifications and Experience

Education and Experience:

  • Bachelor’s degree in social sciences, biology, medicine or other related fields;
  • Knowledge of the business administration and health regulations of Moldova.
  • At least five years of professional experience,
  • Experience in Migration Health area.
  • Work experience in practicing of evidence-based medicine will be an advantage.
  • Work experience in multinational companies or international organizations.
  • Skilful organizer and good analytical thinker.
  • Capable of communicating effectively with different levels within and outside the Organization.
  • Proven proficiency in MS Office applications, MS Word, Excel and Access in particular.

Languages:

Fluency in English, Romanian and Russian is required.

Required Competencies

Values

  • Inclusion and respect for diversity respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
  • Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

  • Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.:
  • Delivering results produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge continuously seeks to learn, share knowledge and innovate.
  • Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
  • Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Internals of the Organization will be considered as first-tier candidates. This vacancy is also open to second-tier candidates.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.

How to apply:

Interested applicants are invited to send their curriculum vitae and cover letter in English to: hrchisinau@iom.md  

Please, indicate the position you are applying for and reference code in the subject line of your message.

Closing date for applications is 21 June 2021, however interested candidates are strongly encouraged to apply sooner.

Only shortlisted candidates will be contacted.

Posting period:

From 08.06.2021 to 21.06.2021



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