Anunțuri de Angajare

Rationale

The Project Assistant is responsible for office organization and project administration, and assists the Team Leader, other key and non-key experts and the Finance & Reporting manager in conducting, documenting, and reporting all project activities. In addition, maintains and updates databases and participates in organizing events.

Position

Project Officer

Key tasks

·         Provides support to the Team Leader and other members of the project management in organizing the day-to-day operation of the project:

Ø  Organizes and updates the daily agenda & calendar of events

Ø  Organizes regular and ad-hoc team meetings

Ø  Drafts, distributes, and archives meeting notes

Ø  Ensures follow-up with team members, keeps track of deadlines

Ø  Drafts and archives correspondence and reports

Ø  Files and maintains project documentation

·         Provides support to the Team Leader, Finance & Reporting Manager, and other members of the project team in the documentation, monitoring and evaluation of project activities and results:

Ø  Maintains and updates the tables of outputs and indicators

Ø  Prepares regular (monthly, quarterly, and annual) reports

Ø  Prepares ad-hoc reports

·         Assists the Team Leader in revising time sheets for experts

·         Organizes folders and supervises the proper archiving of files by all members of the team

·         Manages the daily office operations in accordance with the Contractor’s Office guidelines; purchases office supplies, participates in procurement of equipment and consumables

·         Provides support to the Project Manager and Team Leader in preparing requests for approval of experts, of various projects activities and events; prepares any other documentation related to such requests and approvals

·         Organizes official meetings and field trips for short-term international experts

·         Prepares visits for experts - facilitates accommodation, hotel reservations, purchases flight tickets, drafts documents for visas, meets guests at the airport etc. 

·         Provides support to the project team in the organization and reporting of events

·         Maintains and updates data bases of contacts (other EU-funded projects, local partners and counterparts, suppliers, beneficiaries etc.)

·         Is the main responsible of the project for updating a database with ongoing EU-funded projects in Moldova:

Ø  Facilitates the registration of the new projects in the database

Ø  Ensures regular uploads of communication materials by other projects

Ø  Organizes training on registration and uploading for other projects

·         Helps in ensuring proper functioning and maintenance of the project’s equipment 

·         Undertakes other duties consistent with this role that may be assigned by Team Leader

Reporting

To the Team Leader

Deliverables

Reports; Contacts data bases; Tables of outputs and indicators; Meeting notes