Procurement of the specialized equipment and installation of the ventilation system at the social canteen at the Community Social Center in Geamana village 

About IREX 

IREX is an international nonprofit organization providing thought leadership and innovative programs to promote positive lasting change globally. IREX is strengthening local government capacity to work inclusively with citizens, business, and civil society. Goals include improving local services and increasing access to quality, reliable information. In Moldova, IREX focuses on strengthening local government provision, promoting citizen participation, and media programming. Details are available at https://www.irex.org/region/europe-eurasia/moldova   

Program summary  

USAID’s Comunitatea Mea (CM) is an eight-year program of assistance operating in the Republic of Moldova that strengthens local government to become more effective, transparent, and accountable to citizens and to build local government’s capacity to meet citizens’ needs. CM is USAID’s flagship local government program providing comprehensive assistance to communities, including towns and villages, primarily targeting local self-government bodies. The principal beneficiaries are the first level Local Public Administrations (LPAs) along with civic groups and local businesses that, in collaboration, will work on developing their communities and improving availability, quality and effectiveness of public services across Republic of Moldova.  

The Comunitatea Mea (CM) program, administered by the International Research & Exchanges Board Washington D.C., Chisinau Branch (IREX) and funded by United States Agency for International Development (USAID), invites Bidders to submit quotes for the procurement of the specialized equipment and installation of the ventilation system at the Community Social Center in Geamana village per the requirements stated in this solicitation. 

The RFQ, along with all related documents and forms for this procurement, are accessible at https://tender.md.irex.org/ro/info in the section Documents available for download 

This Request for Quotes comprises the following documents: 

Section 1: SCOPE OF WORK (SOW) 

Section 2: MANDATORY Technical Specifications and Requirements (Terms of Reference) 

Section 3: QUOTE SUBMISSION REQUIREMENTS 

Section 4: Technical Documents  

Section 5: QUOTE SUBMISSION FORMS AND DOCUMENTS including:  

Annex I: Quote Submission Form 

Annex II: Technical Quote Form 

Annex III: Financial Quote Form 

Annex IV: Experience and Past Performance Form 

The RFQ is issued in English and Romanian languages. In the event of inconsistency between the content of the RFQ and the translation into Romanian, the English meaning shall prevail. 

This RFQ is conducted in accordance with the IREX procurement policy and USAID rules and regulations. By applying to this RFQ, the Bidder agrees and accepts all conditions and rules, listed in this RFQ, including any amendments made in writing by IREX. 

Bidder participation in this RFQ will not generate any IREX obligations toward any Bidder. IREX is not bound to accept any of the quotes submitted. IREX reserves the right to accept the Bidder’s quote without further discussion. 

The Bidder must be able to complete all the items stated in the Section 2: Mandatory Technical Specifications and Requirements (Terms of Reference). Procurement in lot (s) is not allowed. Partial and or incomplete quotes shall be rejected as non-responsive. 

No appeal against contract decision award is allowed. 

IREX intends to issue a Firm Fixed Price Services Contract for this procurement. No advance payment will be provided. 

SECTION 1: SCOPE OF WORK  (SOW) 

Under this SOW, IREX/Comunitatea Mea Program proposes to select a Bidder/Contractor for the procurement of the mentioned goods/equipment/ accessories and services (please see Table 1 below).  

The Geamana Mayoralty is the direct beneficiary of the project (hereinafter referred to as the beneficiary). The selected Contractor will execute the project together and with the assistance of representatives from the Community Social Center in Geamana village (herein after referred to as beneficiary’s representative). 

Table 1