Proposal Submission Deadline: November 11th, 2024, 18:00 local Chisinau time

Internews is seeking a vendor to provide logistical support services to the Audiovisual Council from the Republic of Moldova for organizing a high-profile international meeting in Chisinau, Republic of Moldova. The event is scheduled for May 15-16, 2025, and about 200 participants are expected to join it.

The logistics support provider shall perform, but not be limited to, the following tasks:

• Coordinate travel logistics, including picking up participants from and to the airport, throughout the days of 14 and 16/17 May 2025;
• Monitor travel schedules and make adjustments to ensure punctuality;
• Arrange the facilities for the Official Opening Ceremony on 14 May with high-level attendance from the Moldovan side, including liaising with the state security service;
• Arrange the conference facilities for a 1.5-day event, including the group meals and coffee breaks, and necessary equipment;
• Develop an overall event branding, and prepare the branded materials as required;
• Manage the participants’ registration at the venue;
• Ensure professional photo and video shooting during the event;
• Ensure event coordination and management at the site;
• Ensure health and safety measures during the event to safeguard the well-being of participants.  

Here you can find the Request for Proposals and Proposal Template.