Renovation of the festive hall in the House of Culture in Calinesti village, Falesti raion
Tender identification number: FY25-CM-CAL (01)
Tender title: Renovation of the festive hall in the House of Culture in Calinesti village, Falesti raion
Launch date: October 04, 2024
Deadline for Bid Submission: October 25, 2024, 10:00 (Chisinau local time)
Contracting authority: International Research & Exchanges Board Washington D.C., Chisinau Branch (IREX)
Comunitatea Mea Program, a program administered by the International Research & Exchanges Board Washington D.C., Chisinau Branch (IREX) and funded by United States Agency for International Development (USAID), invites competent and experienced contractors to submit a Bid for the Renovation of the festive hall in the House of Culture in Calinesti village, Falesti raion
The Bidding Documents, along with all related documents and forms for this tender, are accessible at https://tender.md.irex.org/ro/info
Scope of Work: The project aims to improve the local infrastructure in the village of Calinesti, with a focus on renovating the festive hall in the House of Culture.
This includes the renovation of the festival hall, stage and auxiliary rooms (including stairwell, changing room, artistic cabinet and musical instrument storage).
The main works will include the following:
- demolition work;
- ceiling renovation;
- wall renovation;
- flooring renovation.
For more details on the Scope of Work, please see Section III TECHNICAL REQUIREMENTS AND BOQ
The estimated period for the completion of the works is a maximum of six (6) months.
TENDER DEADLINES (all mentioned times are local, Chisinau time):
REGISTRATION:
Interested Bidders must register their firms by October 23, 2024, 17:00 by filling out the Registration Form and sending it ONLY to tender.cm.md@irex.org
PROJECT SITE VISIT:
IREX will organize a Project Site visit on:
Date: October 15, 2024
Time: 12:00 (Chisinau local time)
Location: in front of the Mayoralty of the Calinesti village, Falesti raion
The IREX focal point for the arrangement is: tender.cm.md@irex.org
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Please, confirm your participation at the Project Site visit, ONLY by email to tender.cm.md@irex.org by October 11, 2024, 10:00 (Chisinau local time).
A representative of IREX and LPA will be available to meet the intending Bidders at the address indicated above. The IREX’s representative will not be available at any other time and day for Project Site visits. The costs of visiting the Project Site shall be the Bidder’s own responsibility. The Bidders can raise questions, see technical documentation, check the Project Site environment.
IMPORTANT: No verbal statement made during the Project Site visit shall modify the terms and conditions of the Bidding Documents, unless specifically incorporated in the Bid Bulletin of the Bidder’s Project Site visit or issued as an amendment to Bidding Documents.
REQUEST FOR CLARIFICATIONS/QUESTIONS FROM BIDDERS:
If the Bidders have any questions or need clarifications during or after the Project Site Visit, they can submit the questions or clarifications ONLY to tender.cm.md@irex.org until October 17, 2024, 10:00 indicating the tender number in the subject title. IREX shall forward copies of its response to all registered Bidders as a Bid Bulletin, as well as the Bid Bulletin will be available to all prospective Bidders on https://tender.md.irex.org/en/info on the same page as the Bidding Documents, including a description of the inquiry, but without identifying its source
BID SUBMISSION:
Bids must be received by IREX ONLY at tender.cm.md@irex.org not later than October 25, 2024, 10:00. Bids received after the deadline, as well as incomplete Bids will not be considered.
Bid proposals can be submitted electronically only. Financial offers shall be made in MDL (Moldovan Lei). Detailed information regarding the submittal of the bids is presented in the Bidding Documents. No appeal against contract decision award is allowed.
- Documents/bid proposals sent electronically need to be addressed ONLY to the following e-mail address tender.cm.md@irex.org not later than deadline mentioned in the timeline above. If the electronic files are more than 25 MB in memory, the Bidder may submit the Technical and Financial Offer by saving the files on one of the file sharing platforms such as Google Drive, OneDrive, DropBox, send.Tresorit.com etc. and submitting a link ONLY to tender.cm.md@irex.org
- IMPORTANT: For electronic submission, in order to secure the secrecy of the financial bid, please archive the financial offer into an encrypted zip file. DO NOT SEND THE PASSWORD with your original electronic submission, but instead save it securely and send the zip file. The password shall be requested by IREX for successful technical offers after the technical evaluation will be complete and final records of the technical score have been made. The financial offers that were not password protected, IREX will still consider and protect their secrecy but at least 1 (one) person from IREX would be able to access the file and this will be considered acceptable by the bidder.
PERIOD OF VALIDITY OF BIDS:
Bids must remain valid for 90 (ninety) days after the bid submission deadline date specified in Bidding Documents. The period of the validity of Bids shall be until January 23, 2025, inclusive. Details are provided in the Bidding Documents.
BID SECURITY:
The Bidder must furnish as part of its bid, a bid security in the total amount of 37,432 MDL and shall be valid for a minimum of twenty-eight (28) days after the expiration of the period of validity of the Bidder’s Bid mentioned in the Bidding Documents.
The Bid security shall be valid for a minimum until February 20, 2025 inclusive. Details are provided in Bidding Documents.
ATTENTION: The beneficiary of the bid security is the International Research & Exchanges Board Washington D.C., Chisinau Branch (IREX).
Evaluation Method for the Award of Contract: IREX will consider a combination of technical score and financial score, with a ratio of 50-50. Detailed evaluation criteria and formulas are provided in the Bidding Documents.
For further information, please visit https://tender.md.irex.org/ro/info
By applying to this Tender, the Bidder agrees and accepts all conditions and rules, listed in this Bidding Documents. Bidders shall bear all costs associated with the preparation and submission of their bids and contract negotiation. Comunitatea Mea will in no case be responsible or liable for those costs, regardless of the conduct or outcome of the tender. Participation of Bidders in this Tender will not generate any IREX obligations toward any Bidder. Comunitatea Mea reserves the right to accept or reject any bid that does not conform with the requirements of the bidding documents or to annul the entire tender process and reject all bids at any time prior to contract award, without thereby incurring any liability to any Bidder. All personal data are for the internal use of IREX and confidentiality is guaranteed.
