Terms of Reference for the Selection of a Logistical Company for the organization of two events in November 2024
Background:
The Friedrich Ebert Foundation is organising the MACRO 2024 conference and The European Integration Forum in November 2024.
The MACRO 2024 conference will take place on the 19th of November and the European Integration Form on the 26th of November, in Chisinau, Republic of Moldova. Both events will start at 8:30 and will end at 16:30, hosting around 120 guests per each event. In this context, the Friedrich Ebert Foundation (FES) is searching for a company that will provide logistical support for both evets, including the following products and services:
- LED screen 6.5m x 3.5m including the Media server, fitting accessories, carcass, mounting/dismounting, loading, and delivery. The screen will be installed on a stage (h=20cm) covered with black fabric for elevation purpose;
- Video mixed services, mixing the common image from the cameras via optical channel, integration of visual graphic elements and branding: frame, set of nametags, soft and relevant equipment for the hybrid circuit, video crew (engineers, grafician, operators), 3 video cameras (on large, middle and short TV plans), generation of the live streaming signal, integration of the translation into the live streaming channel;
- TV screen in front of the stage (doubles the projections from the main led screen for the panellists);
- Light equipment (6 moving heads, including the main directing station and lighting engineer);
- Custom Folder A4 with logo and inner pocket, 4+0 (100 units);
- Custom Pen with logo (100 units);
- Notebook with logo (A5, 4+0, 30 white sheets, horizontal spiral, 100 units);
- Elaboration of graphic design and cover animation;
- Photo wall (500*300 cm), printing, carcass rent, mounting/dismounting.
The financial offer shall include the price for each service or product for each event separately.
Please submit your proposals addressing the requirements outlined above by 6th of September 2024 at danmarius.palihovici@fes.de.
For any inquiries or clarifications regarding these terms of reference, please contact Dan Marius Palihovici at danmarius.palihovici@fes.de.
