UNICEF Moldova RFQ 9191387 Event management services to support the the organization of the Conference Building Bright Futures across borders: investing in quality ECEC for every child

Overview:

UNICEF Moldova Country Office invites interested companies to submit their quotations for:

Provision of event management services to support the organization of the

Conference Building Bright Futures across borders: investing in quality

ECEC for every child” 

Implementation Tentative Date: 24 September 2024 (09:00-18:00)

Objectives of the contract:

Based on the concept and guidance provided by UNICEF Moldova, the company will provide support for

the smooth organization and running of the event and training session, including:

• Develop a detailed description of activities, necessary equipment and consumables;
• Ensure the transport and accommodation for 13 international experts;
• Coordinate the logistical details for the conference, including booking the venues, translation,coffee breaks, lunches, moderator, technical equipment etc.;

• Reimburse travel expenses for max 100 participants;
• Produce visibility materials;
• Ensure event management services during and after the event;
• Produce one final report on the activity of the conference.

 For the details of the deliverable and tasks please refer to the Terms of Reference-Annex B enclosed in the LRQS-2024-9191387 document.

Qualifications and experience of the company

 For submission of proposals, the selected agency must comply with the following requirements and present the necessary documents: 

• Contractor must be a reputable event management company with prior 5 years’ experience in organizing and successfully conducting events, and trainings; 
• Contractor must guarantee timely delivery of products; 
• Prior positive experience of working with UNICEF/ UN is an asset;  
• Contractor must have the ability to work under pressure and enough flexibility to adjust to UNICEF needs and expectations. 

Content of the proposal to be submitted for the bidding:

Interested companies will submit a detailed Quotation, with a brief company description, their relevant experience, the proposed approach/methodology, as well as a portfolio of previous works. 

The Quotation should be succinct, informative and include the following:   

• A brief description of the company, experience and core team members proposed to be involved

in this initiative and their qualifications;

• Detailed description of the proposed activities;
• Detailed description of the way your company would respond to the ToR;
• Risk and mitigation measures;
• 1-3 examples of your most successful projects from the last 5 years. You may include creative

concepts, short events descriptions, agenda, visibility materials, media coverage, pictures from

the event, or any other materials that illustrate your event organizing capacities and your

creativity.

The price component of the quotation included should be an all-inclusive lump sum, with break-down of

costs per each task. When preparing the quotation, please note that UNICEF will not cover separately

expenses related to dissemination, media placement, translation, transportation, per diems, meals,

software, subscriptions, documents, permits, insurance, or any other expenses.

 Submission instructions:

• Bid Submission Deadline: 16 July 2024 23:59 (Moldova Time), any Bids received after the Submission Deadline will be rejected.
• Bid clarifications. Proposers are required to submit any questions in respect of this RFQS by e-mail to Radu Bradescu at lprosii@unicef.org.   
• The official e-mail address for proposal submission is: chisinautenders@unicef.org, no other UNICEF e-mails must be cc-ed.
• The Quotation Form (pages 2-4 from the RFQS document) must be filled and signed by a duly authorized representative of the Company.
• Please pay attention: by answering YES to the Declaration statements (included in the Quotation Form) it means you didn't participate in the listed actions, by answering NO it means you did participate in the listed actions.
• All Proposal’s files must be included in the email, no external links.
• Proposal must be clearly marked with the RFQS number: LRQS-2024-9191387 in the e-mail title or on the envelope.
• Validity period of the proposal must be not less than 120 days.
• Currency of the proposal- MDL.

For additional details on the proposal submission rules please refer to the attached RFQS document. For additional details on deliverable, proposal content and minimum requirements please refer to the Terms of References-Annex B enclosed in the attached RFQS document.

https://sc.undp.md/tnddetails_un2/2898/