DRC/MOL/2023/RFQ/SMS/SUPP0009 for Winterization kits

The Danish Refugee Council (DRC) with funding from the DRC Pooled Funds Ukraine Emergency Response hereby request you to submit price quotation(s) for the supply of the item(s) listed on the attached Bidding Form titled ‘RFQ No. DRC/MOL/2023/RFQ/SMS/SUPP0009 for Winterization kits.

NOTE:

Prices for the offered goods should be stated in MDL.

Interested bidders must submit samples together with the bidding documentation (samples will be returned to the Bidder, at no expense to the DRC). Any samples requested, will be in accordance with the specifications of the required item(s). Failure to comply with this may result in the Bid not being considered.

The total price of each set includes cost of the goods, set assembly service, delivery to the requested point. Each set consist of:

1.Towels (70x140 cm) - Fabric Type 100% Cotton -1pcs

2.Towels (50x70 cm) -Fabric Type 100% Cotton -1pcs

3.Duvet soft polyester padding/hypoallergenic - single size -1pcs

4.Bed linen -Fabric Type 100% Cotton, including- 2 pillowcases (50*70cm), 1 bed sheet - single size, 1 duvet cover - single size -1pcs

5.Down/Feather Pillows (30% Down – 70% Feathers) -standard size (50*70 cm) -1pcs

The set should be covered in plastic wrap or similar material with the DRC Sticker Logo. DRC will provide Logo- Samples to the winner supplier.

Submission of Bid

All mandatory tender documentation is accessible on the following:

https://drive.google.com/drive/folders/1EN1s8Lc9_S-NBMNRqILBaxg_VOQ2LStv?usp=drive_link

Please stamp this Bid Form with your Company Stamp

BID CAN BE SUBMITTED ON THE FOLLOWING E-MAIL ADDRESS:

tender.pol@drc.ngo

OR IN PERSON, OR BY POST, TO THE DRC Moldova ADDRESS:

Danish Refugee Council Moldova

Gheorghe Asachi 26/3

Chisinau, Republic of Moldova

If submitted in person or by post in hardcopy, bids must be submitted in sealed envelope according to the following instructions:

• Above-mentioned address of the Danish Refugee Council Moldova.
• Reference number of this tender procedure: ‘RFQ No. DRC/MOL/2023/RFQ/SMS/SUPP0009
• Name of the Tenderer

The following documents with the compulsory RFQ Bid Form are to be submitted in the sealed envelope:

• RFQ Form - must be signed and stamp by authorized company representative.
• DRC Technical Bid Form for goods and Annex A.1. - completed, signed and stamped by authorized company representative
• DRC Financial Bid Form for goods and Annex A.2. - completed, signed and stamped by authorized company representative
• DRC Supplier Profile and Registration Form – must be completed, signed and stamped by authorized company representative.
• DRC Supplier Code of Conduct - must be signed by authorized company representative.
• DRC General Conditions of Contract - must be signed by authorized company representative.
• Company’s Registration Certificate issued by the relevant state authority.
• Interested bidders must submit samples together with the bidding documentation (samples will be returned to the Bidder, at no expense to the DRC). Any samples requested, will be in accordance with the specifications of the required item(s). Failure to comply with this may result in the Bid not being considered.

THE RFQ BID FORM CANNOT BE EMAILED TO ANY OTHER DRC EMAIL ADDRESS

The sealed envelope must be deposited into the DRC Tender Box at the address stated on page one before the RFQ Closing Date and Time. It is the Bidders responsibility to ensure that the sealed envelope is deposited into the Tender Box.

Any Bids not received on the official DRC Bid Form, or in a sealed envelope may be disqualified for non-compliance with these RFQ Instructions.

All Bids received in pencil will be disqualified.

Prices

All Bids must include all customs and taxes payable in the country of delivery unless the RFQ specifically requests a Bid is other than DDP (INCOTERMS 2020).

All Bids must be in the currency stated on the RFQ Bid Form. Bids in any other currency may be disqualified.

DRC reserves the right to correct any incorrect calculations on the Bid Form.

Validity of Offer

Your Bid must be valid for the ‘Bid Validity Period as stated on the Bid Form. Bids not meeting the Bid Validity Period may be disqualified. DRC will attempt to notify all suppliers of the outcome of their Quotations by 10.12.2023.

Evaluation of Bids

All Bids received and accepted will be evaluated on a ‘line item’ basis as follows:

1. Administrative Evaluation: Evaluated to ensure compliance with all the RFQ requirements and to ensure that all Bids and calculations are readable and acceptable.

1. Technical Evaluation: All Bids received will undergo a Technical Evaluation based on ‘best value for money’. Bids that comply with the requested items, specifications, and delivery conditions will be classed as ‘responsive’ (acceptable). Only Bids classed as ‘responsive’ (acceptable) will progress onto the ‘Financial Evaluation’. ‘Non-responsive’ bids (not-acceptable Bids) will no longer be under consideration at this stage.

1. Financial Evaluation: All ‘Responsive’ Bids will undergo a Financial Evaluation

Contract Award

Under the ‘best value for money’ principle, DRC will award the contract(s) (DRC Purchase Requisition or Service Contract) to the ‘lowest responsive bid’ except where other considerations are warranted. These other considerations can be – total cost of ownership; cost of on-going consumables; price vs warranty; quality vs price.

RFQ Enquires

All enquires and questions should be addressed to the email given in the RFQ Detail’s section! All Q&A’s will be shared with all invited suppliers.

Under DRC’s Anticorruption Policy, Bidders shall observe the highest standard of ethics during the procurement and execution of such contracts. DRC will reject a Bid if it determines that the Bidder recommended for award, has engaged in corrupt, fraudulent, collusive, or coercive practices in competing for, or in executing, the Contract.

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Alexandr Pruglo

Supply Chain Officer                20.11.2023