Peace Corps Moldova / Request for Quotation (RFQ_V/8/2023) for Vehicle Procurement

Request for Quotation (RFQ) for Vehicle Procurement

RFQ Number: V/8/2023

Date: July 31, 2023

Peace Corps Moldova has a need for two vehicles.  Peace Corps is soliciting fixed-price quotations for the vehicles detailed below.     

If you are interested in submitting a quotation, please do so by sending your completed and signed Attachment 1—Vendor Quotation Form by email to:

                Name: Oleg Apostol

                Address: Peace Corps Moldova, 12 Gr. Ureche str., Chisinau, Moldova

                E-mail: oapostol@peacecorps.gov

Quotations are due no later than August 8, 2023.  Late quotations will not be accepted.

Written questions about this Request for Quotation (RFQ) may be sent in the same fashion to the individual noted above in advance of the RFQ due date.  No phone calls please.

Peace Corps will evaluate all quotations received by the deadline based on the minimum requirements and/or evaluation factor(s) shown below.  Contingent on the availability of funds and continued need for the supplies and/or services, at the end of the evaluation process, Peace Corps intends to award a firm-fixed-price contract for the purchase of the required vehicles to the selected vendor.  The Peace Corps reserves the right to make a partial award of the requirements identified below to one or more vendors. 

1. Statement of Work/Description of Requirements

Peace Corps requires the vehicle(s) and services identified below. 

All vehicles must contain the following standard options:

• Be unused with original, unused parts.
• Seat belts (all locations, including front, middle and rear)
• Air conditioning
• AM/FM radio
• Power assisted steering.
• Electronic anti-theft system
• White color
• Automatic gearbox
• 7 Seats
• The manufacturer’s commercial warranty registered to the Peace Corps as the first registered owner.

All vehicle(s) must meet local regulations and be able to be supported by the local authorized distributor. 

 The vendor must provide all necessary paperwork/documentation to the Peace Corps for Peace Corps to register all vehicle(s) with the proper authorities in Moldova, identifying the US Embassy of Moldova as the legal owner of the vehicle(s) in accordance with US Embassy requirements.

When importing the vehicle into Moldova, the vendor must complete the customs clearance process in accordance with delivery terms of DAP Chisinau.

B.         Place of Performance

 The delivery terms of vehicles must be DAP Chisinau. The delivery address is:

US Embassy in Chisinau / Peace Corps

#103 Alexei Mateevici str.

Chisinau, 2009, Republic of Moldova

C.            Contract Terms and Conditions

As an Agency of the United States Government, Peace Corps has an approved contract template that it intends to use for the award.  Peace Corps reserves the right to deny making a contract award to a vendor should they refuse to sign the Peace Corps approved contract template.

D.            Minimum Criteria:

A quotation will not be considered further if it does not meet the following minimum criteria:

• Submitting a complete quotation by the specified deadline.
• Ability to provide the vehicle(s) which meet all standard specifications and include all specific requirements noted in Chart 001 to the required delivery address [within the specified timeframe].
• Vendor confirmed that they are able provide all necessary paperwork/documentation to the Peace Corps for Peace Corps to register all vehicles with the proper authorities in Moldova, identifying the US Embassy of Moldova as the legal owner of the vehicles in accordance with US Embassy requirements.
• If importing the vehicles into Moldova, vendor confirmed they are able to provide all transportation and customs documentation of the vehicle to Moldova.

 E.            Negotiations and Selection:

Award may be made with or without negotiations between the Peace Corps and the selected vendor.  Award may be made to a vendor that provided the lowest priced technically acceptable quotation, or to a vendor other than the one that provided the lowest priced quotation, should that vendor be determined to have provided the best value quotation to the Peace Corps taking technical and cost factors into account. Vendors providing vehicle transportation to the delivery address will be preferred.

All vendors that submit quotations in response to this RFQ will be notified of the results.

[End of RFQ]

______________________________________________________________________________________________

ATTACHMENT 1 – VENDOR QUOTATION FORM

Request for Quotations (RFQ) Number: V/8/2023

Vendor: ______________________

Vendor’s Business Address:

_________________________

__________________________

Authorized Representative:

_________________________

__________________________

Quoted Prices (Inclusive of Administrative and/or Overhead Costs):

Vendor—Include “N/A” where applicable. 

By checking this box, I confirm that the vehicle(s) quoted above include all of the standard specifications and all specific requirements specified in the RFQ.  I have attached full vehicle specification sheets for the quoted vehicle(s) to this Quotation Form.  ☐

By checking this box, I confirm that, if awarded a contract for the vehicle(s) quoted above, the vendor I represent will provide all necessary paperwork/documentation to the Peace Corps for Peace Corps to register all vehicle(s) with the proper authorities in Moldova, identifying the US Embassy of Moldova as the legal owner of the vehicle(s) in accordance with US Embassy requirements.  ☐

By checking this box, I confirm that if awarded a contract for the vehicle(s) quoted above, the vendor I represent will be importing it/them into Moldova to satisfy the requirement, and that the vendor I represent will transport the vehicle to Chisinau, Moldova.  ☐  

• By checking this box, I further confirm, if awarded a contract for the vehicle(s) quoted above, that the vendor I represent will:
  • Complete the customs clearance process based on duty exemption approval documents provided to the vendor by the Peace Corps; and
  • Complete the necessary importation registration paperwork, ☐
• By checking this box, I further confirm, if awarded a contract for the vehicle(s) quoted above, that the vendor I represent will not:
  • Complete the customs clearance process based on duty exemption approval documents provided to the vendor by the Peace Corps; and
  • Complete the necessary importation registration paperwork,

and therefore, that my quotation price will be adjusted for evaluation purposes as specified in the RFQ.  ☐

Items/Services Included in Total Quoted Price Above but Not Indicated in Chart:

Quoted Work or Delivery Schedule (If Any):

Quoted Payment Terms:

Quoted Warranty Terms (The manufacturer’s commercial warranty registered to the Peace Corps as the first registered owner is the minimum required.):

SUPPLIER AUTHORIZED REPRESENTATIVE 

Signature:  _______________________________     

Date: _______________________________