People in Need is launching a call for proposal for promotional/visibility materials

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People in Need Moldova, in partnership with Czech Development Agency and the Ministry of Health, Labour and Social Protection announces the Selection of a Company to provide promotional/visibility materials.

People in Need (PIN) is a Czech non-governmental organization that provides relief aid and development assistance while working to defend human rights and democratic freedom. It is one of the largest relief and development organizations in Europe and has administered projects in 37 countries over the past 20 years. . People in Need has been working in Moldova since 2003, implementing projects in the field of economic development, civil society, and youth development, education, actively involved into the deinstitutionalization process and development of the Local social inclusion strategies.

Within the Project "Planning the Community Services through Public Dialogue", PIN Moldova targets to engage leaders in social sector and related sectors having know-how and potential influence on social policy. It also seeks to use their knowledge and potential for cooperation within the development of social services based on needs of the country’s citizens.

1.1 Project Objectives

The overall objective of the project is to contribute to meeting the basic social needs of the vulnerable people based on the real needs and reflect available resources in individual communities.    

Specific objective

The specific objective of the project is to support the development mechanism for transparent community planning of social and related services based on demand, the actual needs and available resources in the community. Such development mechanism will serve Moldova's public administration improve the system of planning and meet the needs of vulnerable people


Assignment information

In order to ensure the proper implementation of the project objectives and activities, People in Need Moldova is announcing an open Request for Quotes for procurement of promotional/visibility materials as stated in Annex 1:

1.2 Deadline for submission of applications

The price offer and the insurance of the stock availability will be sent to the following email address:

[email protected]

Ref. Procurement of promotional/visibility materials

People in Need Representative office in Republic of Moldova

The bids, are to be submitted no later than November 4th, 2020, 5:00 pm, Republic of Moldova local time. Incomplete offers or submitted after presented deadlines will not be accepted.

1.3. General instructions for Bidders

1.3.1 Questions and answers

Questions and / or clarification requests regarding this application must be formulated in writing and sent by email to [email protected]. All questions will be sent by email no later than November 4th, 2020, 5:00 pm, Republic of Moldova time.

1.3.2. Offers / Price offers

In order the Representative office of "People in Need" in Moldova to be able to compare the prices of all the Sellers, the answers to this Price Request must refer to the same articles. Please, complete the tables in the annexes with the specifications at the end of this document.

Prices must be valid for sixty (60) calendar days.

Prices must include all the delivery costs.

The seller must specify the price for each type. The representative office of "People in Need" from Moldova cannot accept only a lump sum but should be divided onto the separate items. People in Need Moldova reserves the right to adjust the requested quantity of equipment.

1.3.3. Transportation, customs duties and sales tax

The seller must clearly specify the delivery costs separately from the price of the items to be purchased under the present call, as well as separately specify all customs duties and sales tax, if applicable. The seller must present the VAT invoice at the zero rate.

1.3.5. Contract award / tender award

The contract will be awarded to the Bidder whose bid will combine the lowest acceptable prices/good quality. Therefore, the initial offer of the Seller must present the best price conditions and the best parameters. People in Need Moldova reserves the right to discuss with the Seller to clarify the details, if this is necessary.

People in Need Moldova may decide to place the order of a single Seller for all the specified items to be purchased or to place several orders from several different Sellers for different items.

People in Need Moldova reserves the right to reject any Price Offer from the Bidder who did not execute their contracts properly or did not complete them on time.

By submitting the Price Bid, the Bidder agrees to accept the decision of People in Need Moldova regarding the correspondence or non-compliance of the Bidder's Price Offer with the requirements set out in this Request.

People in Need Moldova is not responsible for the costs incurred by the Bidders for the preparation of the Price Offers in response to the present Request.

1.3.6. Payment term

The term of payment for the placed order will be fifteen (15) working days after the technical acceptance of the entire procurement.

The requirements regarding the offers:

All offers must comply with the following format:

  1. a) Competence and experience of the Bidder. The bidder will present the copy of the company’s registration certificate in the Republic of Moldova and a summary of the company's activities of selling and distributing promotional/visibility materials, together with the contact details.
  2. b) Price Offer. The detailed price offer in EUR and the equivalent in Moldovan Lei must be displayed in the form of a table presented in the Price Offer Form (Appendix A), including any additional costs that the Seller wishes to cover. People in Need Moldova will not accept the price only on the basis of a total amount.

Evaluation of the Price Offer

All answers must contain the complete documentation necessary for the comprehensive evaluation of each Price Offer People in Need Moldova.

People in Need Moldova will evaluate first of all the conformity of the offers with the mandatory requirements of this Price Request.





Competence and experience of the Bidder

 Company registered in the Republic of Moldova specialized in the sale and distribution of promotional/visibility materials




  The best price / quality



Term of delivery and setting

  < 15 working days = 15p

  16-20 working days = 10p

  20-23 working days = 5p

  > 23 working days = disqualification




  12 months = 10p

  6 months = 5p

  < 6 months = disqualification


Total points


Annex A

Promotional materials

Bidders MUST complete the table and information regarding the Price Offer required below. The total price of all listed items must be equal to the total price displayed by the Bidder.


Promotional materials




Price per Unit


Price for 3 logo


Black & White

Price for 3 logo


Color 4+

Total Price MDL


Bottles (glass)

50 pcs






Mugs (metal or ceramics, blank or orange)

50 pcs






Hand torch (black or orange)

50 pcs






Blankets (black and orange)

100 pcs (50 orange & 50 black)






Backpack w. cooler/fridge

50 pcs






Backpack w. laptop pocket

20 pcs






First Aid Kit

20 pcs






Umbrellas (black and orange)

100 pcs (50 orange & 50 black)






Sweatshirt unisex (black

20 pcs






Jacket for women

20 pcs






Jacket for men (black)

20 pcs






USB disc

100 pcs






Notebooks w. calendar for 2021 (print) –

20 pcs





Indicative schedule of activities

The promotional materials are expected to be transported to People in Need office, before November 25th, 2020.

Price offers should be submitted by email to [email protected] by 5 pm (Republic of Moldova time) on November 4th, 2020, with Ref.: ‘Promotional Materials’ in the subject line.

!!! NOTE: All the documents should be presented in English!!!

The Offer will include:

  • Financial offer, annex A
  • The copy of the registration certificate of the organization
  • Contact details of the bidder
  • Name of contact person
  • Bank data

PIN reserves the right to deduct up to 0.5% of the total contract price for each day's delay in meeting the deliverables specified. This deduction shall be applied to the last payment of 80% of the contract price.

Logo CDA and PIN



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