Background: 

The International Republican Institute (IRI) is a nonprofit, nonpartisan, organization dedicated to advancing freedom and democracy worldwide. Since 1983, IRI has worked to develop democratic institutions and ideals, carrying out a variety of international programs to promote freedom, self-government and the rule of law worldwide. IRI provides technical assistance in the areas of political party strengthening, developing civic institutions and open elections, promoting democratic governance and advancing the rule of law.

IRI’s work in Moldova supports the development of political parties and the inclusion of citizens in democratic political processes. IRI seeks a vendor that can provide ongoing health insurance options to its staff members in Moldova.

Period of Performance:

April 1, 2022 – March 31, 2023

Technical Bid:

Interested bidders must present the technical bids outlining the following information:IRI Moldova is seeking an insurance company to insure health of its nine current employees and their dependents with the possibility of additional insured persons in the future.The selected insurance provider will be responsible for providing high quality coverage of medical expenses for local IRI staff and their dependents. Please provide the full scope of coverage of the different health insurance policies that you are able to provide for a group our size. We would like as much detail as possible about the extent of coverage and whether the costs will be covered in full (100%) or in part; if in part, then up to what percentage for each item. We would like to be provided with the following details and coverage.- Is there a network of doctor and facilities that is covered? If not, can the employee visit any doctor or facility?- Is each doctor visit paid by insurance at 100%? If not, how much does the employee have to pay?- Specify the scope of dental coverage such as surgical extraction & filling, root canal therapy, scaling, dental prescriptions and dental x-rays. Will each of the above covered in full or part? - Specify coverage of optical services including yearly vision exam, surgeries, accidental injuries etc.- Specify coverage of optical services including yearly vision exam, surgeries, accidental injuries etc.- Specify diagnostic investigations coverage such as CT scan, MRI scan, blood work, and echocardiography- Annual health checkups- Scope of emergency service coverage at a local hospital- Is there an annual limit on per employee expenses for health treatment?- What are the terms and conditions for terminating an agreement with you, the insurance provider? Notice period?- What is the procedure for adding or removing staff and dependents from the plan during the contract’s period of performance?- Specify any exclusions

Please provide a detailed coverage estimate for members (IRI staff) and their dependents. Please provide cost estimates for different policy types. All prices should be in Moldovan lei. Please provide details concerning coverage areas including Chisinau and surrounding regions, network system if applicable, the co-pay system, the coverage percentage of treatments and procedures, and the duration of services to be eligible for use (i.e. maternity and surgery).Please provide a detailed coverage estimate for members (IRI staff) and their dependents. Please provide cost estimates for different policy types. All prices should be in Moldovan lei.

Please provide details concerning coverage areas including Chisinau and surrounding regions, network system if applicable, the co-pay system, the coverage percentage of treatments and procedures, and the duration of services to be eligible for use (i.e. maternity and surgery).

If the Bidder is a U.S. organization/resident, or a foreign organization/resident which has income effectively connected with the conduct of activities in the U.S. or has an office or a place of business or a fiscal paying agent in the U.S., the technical bids must contain Bidder’s Taxpayer Identification Number.Bids may be submitted in Romanian, Russian, or English. In addition to any scanned or signed PDF documents bidders choose to submit, bidders should provide documents in .docx and/or .xls or other format that is able to be opened in Microsoft Word and Excel programs.

Price information should be presented as a firm-fixed Unit Price. Pricing must be valid for at least 60 (sixty) calendar days after the due date for proposal submission. The proposed Unit Price should be fixed and inclusive of all costs to perform, including inspection services, transportation, taxes, import duties (if any), and other levies. If there are any additional fees not reflected in the table below, such pricing must be fully described in the bid. Bids must be submitted in MDL; payments under any resulting contract will be made in this currency.

Evaluation and Award Process:

1. IRI may contact any Bidder for clarification or additional information, but Bidders are advised that IRI intends to evaluate the offers based on the written bids and reserves the right to make decisions based solely on the information provided with the initial bids. IRI may but is not obligated to conduct additional negotiations with the most highly rated Bidders prior to award of a contract, and may at its sole discretion elect to issue contracts to one or more Bidders.highly rated Bidders prior to award of a contract, and may at its sole discretion elect to issue contracts to one or more Bidders.

2. Mathematical errors will be corrected in the following manner: If a discrepancy exists between the total price proposed and the total price resulting from multiplying the unit price by the corresponding amounts, then the unit price will prevail and the total price will be corrected. If there were a discrepancy between the numbers written out in words and the amounts in numbers, then the amount expressed in words will prevail. If the Bidder does not accept the correction, the offer will be rejected.

3. IRI may determine that a bid is unacceptable if the prices proposed are materially unbalanced between line items or sub-line items. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items is significantly overstated or understated as indicated by the application of cost or price analysis techniques. A bid may be rejected if IRI determines that the lack of balance poses an unacceptable risk.

4. IRI will conduct a source selection based as follows:IRI intends to make an award to the responsible Bidder based on the following evaluation factors:

a) Quality of coverage (comprehensiveness of procedures and services covered under policy) – 30 percent) Quality of coverage (comprehensiveness of procedures and services covered under policy) – 30 percent b) Diversity of medical service providers available under the policy – 20 percentc) Policy cost per shared option (IRI staff and dependents) – 50 percent IRI intends to evaluate bids in accordance with these factors and make an award to the responsible bidder whose proposal is most advantageous to the program.

5. If a cost realism analysis is performed, cost realism may be considered in evaluating performance or price.

Submission Instructions: Bids must be submitted via email to Lucia Efros at lefros@iri.org with the subject line “Eurasia2022MO02o” by the deadline listed above.

IRI Obligations

Issuance of this IFB does not constitute and award commitment on the part of IRI, nor does it commit IRI to pay for costs incurred in the preparation and submission of a quotation.

Notice Listing Contract Clauses Incorporated by Reference

IRI is required to make the contractor subject to the clauses of the prime award. This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Where “flow-down” to the contractor is appropriate and applicable, references to “USAID” or ”Department of State” shall be interpreted to mean “IRI”, “Recipient” to mean “Contractor”, and “Subrecipient” to mean “lower-tier subrecipients”. Included by reference are 2 C.F.R. 200 and USAID Standard Provisions for Non-US Non-governmental Organizations/US Department of State Standard Terms and Conditions.