Anunțuri de Angajare

Location:                                      Chisinau, Moldova

Application deadline:                   October 16th

Type of contract:                           Service Contract

Languages required:                     English, Romanian

Starting Date:                                As soon as possible

Duration of Contract:                    26 months, full-time, subject to a probationary period of 3 months

Project Title:                                  European Moldova – Support for EU integration

1. Background information:

The overall objective of the project is to support the Moldovan authorities in building accountable and resilient governance systems for European integration by developing the internal capacity of the administration to deliver on reforms, strengthening strategic planning, policy-making at sectoral level, and policy management capacities, enhancing stakeholders’ knowledge and awareness of EU policies, legislation and regulations and their capacity for alignment and implementation of the EU body of law (“EU Acquis”).

The specific objectives set in this context are the following:

1. Increase the level of administrative and institutional capacity to effectively align with and implement the EU acquis, to successfully carry out accession negotiations and to develop the ability to take on the obligations of EU membership, in line with the Copenhagen criteria.

2. Achieve progress in implementation of the priorities set out by the future Moldova Growth Plan, in order to develop a functioning market economy and the capacity to cope with competition and market forces in the EU.

2. Duties and responsibilities: Under the direct supervision of the company headquarters’backstopping team, the Project Assistant will be responsible for the following:

• Responsible for the daily office management, administrative and logistical management;
• Responsible for daily communication, correspondence and planning within the project office;
• Support the training courses, workshops, conferences, study visits, internship programmes etc.;
• Assists in arranging of HLAs ad-hoc missions. Collecting the supporting documents.
• Support KEs and NKEs in liaising with the main stakeholders, organising and agreeing meetings and taking minutes if necessary.
• Support the mobilisation of NKE (provision of briefing package, organisation of travel and other necessary logistics, etc.).
• Support the KE in the recruitment and management of NKE, fill-in data in NKE tracking tool and support in filling-in timesheets of TSF experts appropriately;
• Support in preparing and editing different reports as required by the ToR;
• Provide the language assistance to the Project, including translation and interpretation (English/Romanian/Russian and vice versa) for formal and informal meeting, events, documents and other correspondence as well as in meetings where not covered by incidental budget.

• Project procedures. To ensure that consultants and staff are aware and understand and follow the project procedures.
• Incidental expenditure according to EU procedures. To monitor expenditure on a monthly basis (actual and budget) according to PRAG rules.
  • Support in coordination of the use of the incidental budget, budgeting and reporting;
  • Ensure the collection of all original documents;
• Accounting. Recording of all payments in a Monitoring tool and report to GOPA PACE project managers on a monthly basis.
• Financial documentation. To keep all records/ files for audit purposes.
• Financial tasks. Support the Project Team with the day-to-day financial management tasks in the project office in Chisinau and maintain regular communication with the Finance and Contract Managers in GOPA PACE
  • Overseeing all contracts with local providers (e.g. for transport, translation, etc.);
  • Support the capacity building in all financial aspects; e.g. by obtaining three price quotations or negotiating rates;
  • Provide support for any financial analysis or budgets relating to the Work Plans and project implementation;

• Collecting and final check of the timesheets, prepare the final packs for the signatures; Prepare a record of utilization of expert days on a monthly basis;

3. Qualifications and skills

• University/college degree,
• Professional fluency in written and spoken English,
• Proficiency in Windows applications,
• At least 3 years similar experience,
• Ability to work in a team, excellent inter-personal and communication skills,
• Flexible and service-minded
• Experience with interpretation and translation as an asset.
• Experience in other EU-funded project is a serious asset.

4. Logistics and timing. The working place is the project’s office premises and for at least the regular daily office hours (from Monday to Friday from 09: 00 AM to 18:00 PM, one hour lunch break). Holiday leaves should be agreed in prior with the Backstopping Project Manager and the Team Leader.

5. Job Application:

Please send your CV in English, a short motivation letter (up to 1 page, format A4) and contact details (position, work relation, phone and email) of 2 persons that we could contact to provide work references via e-mail to alina.chirnitcaia@gopa.eu  

The subject of your email should be your full name.

Application deadline: October 16th at 16.00 hrs, local time of Chisinau.
Selected candidates will be invited for a personal interview in Chisinau.