Program Officer HEKS/EPER Chisinau

Job title

Program Officer (PO)

Duty station

Chisinau, Moldova

Starting date

^ASAP

Contract duration

10 months (with a possibility of extension)

Contract type

Full time

Reports to

Emergency Response Coordinator (ERC)

Coordinates with

Finance & Admin Manager, HEKS/EPER Partners.

Direct line manager of

N/A for the time being

Main responsibilities

Tasks

Project Management

·        Working closely with the ERC (and Country Director (CD) occasionally) for development of high-quality concept notes and proposals. Provide technical support for the expansion of HEKS/EPER program in Moldova and contribute to develop country level humanitarian strategies.

·        The PO will be responsible for assessments, projects design, reports preparations for donors in close collaboration with the ERC and the HQ MEAL unit.

·        Provide detailed, accurate and timely monthly report on the activities, challenges and areas that need of improvement including operational data.

·        Ensuring efficient implementation of the country programme/project portfolio.

·        Upholding good relationships with all of HEKS/EPER’s partner organisations and stakeholders.

·        Supporting HEKS/EPER Moldova in organising and conducting consultants’ and/or partners’ visits, training sessions and meetings.

·        Monitoring, evaluating and controlling project/programme implementation according to the M&E standards and procedures of HEKS/EPER.

·        Keeping the Country Office informed about the project and budget implementation and any related issues.

Partner Support and Monitoring

·        Advising and assisting partner organisations with attaining the set project goals and supporting them with their own organisational development. If necessary, organising necessary capacity building together with the CO team.

·        Drawing up project proposals together with local partner organisations and the CO.

·        Preparing draft partnership agreement for new projects for the attention of the CD.

·        Carrying out consultations, assessments and evaluations for specific projects.

·        Ensuring that partner organisations deliver the budgeting, narrative and financial reports on time.

·        Supporting partners in M&E processes at project level.

Experience Exchange

·        Gathering information about initiatives and fundraising opportunities in the country/region and communicating relevant information to the CO.

·        Maintaining familiarity with the current standards for emergency aid; staying informed at all times about further developments and periodically keeping all stand-by measures updated.

·        Acting in the event of an emergency to take care of the project planning, the partner support, the monitoring thereof and the reporting in consultation with the CO.

Safety and Security

·        Together with EAR, asses and consult other partners to ensure security situation of planned locations is ensured; Ensure risk assessment and share security information.

·        Assist in putting in place appropriate security and prevention measured during any distribution and implementation of project activities.

·        Assist team members to produce timely incident report to the line manager and advice on taking corrective measures, if needed.