Project Coordinator at Safeguard Global

At Safeguard Global, our vision is to forever transform the way people work around the world. We are a leading HR and Payroll outsourcing company on a mission to equip our clients to adapt to an ever-shifting global market. With over 900 clients and across 15 global offices, we enable organizations to hire, onboard and pay employees in more than 165 countries. Whether it is helping companies become multi-national powerhouses or taking care of payroll for organizations as they expand, Safeguard Global is here to help.

We are looking for a Project Coordinator to manage projects - to hire new employees, to gather information for the monthly payroll,  to check the received monthly input data from the workers and clients/partners, to update the data in the payroll sheets, to request/check and send the monthly reports to the clients/partners, to request/check the monthly payslips for the workers.

To succeed in this role, you should have excellent time management and communication skills, as it requires collaboration with clients and internal team members to deliver results on deadlines. Ultimately, the Project Coordinator’s duties are to ensure that all projects are completed on time and meet high quality standards.

Key responsibilities:

• To communicate efficiently and timely with client and employee on employment related queries.
• To organise and manage communication with the employees.
• To gather all the necessary information and in a timely manner from the clients and from employees in order to accomplish the hiring of the new worker.
• To create the employment contract for the new employees.
• To export the hiring information to the local Chief Payroll Accountant in order to register the employee with the labour authorities.
• To create and maintain user profiles for the new employees in Global.
• To upload the documents related to the employee on their account on Global;
• To receive, to confirm, and to maintain leave, sickness, and overtime reports. To manage the employee’s data on Global and to constantly update the information on it.
• To guide the employees and clients on the use of Global (recording of time and attendance, submitting expenses, etc.)
• To help employees to create expenses reports and to check if the submitted receipts and invoices follow the legislative regulation and the Company policy regarding the expenses reimbursement.
• To create legal confirmation documents regarding any amendments or addendums to the employment agreements of the employees;
• To confirm and update the data in the payroll sheet regarding any payments, adjustments and corrections needed for the monthly payrolls;
• To act as a brand ambassador and good steward to the organisation.

Mandatory skills required:

• Fluent in verbal and written English. Other language is an asset;
• Excellent communication skills;
• Team-player;
• Previous experience in project coordination/management would be a plus.

 Benefits of joining Safeguard 

• Internal referral bonus beginning with 500 USD 
• Opportunities for certification and Trainings (Safeguard University, Percipio) 
• International environment
• Multicultural Diversity

Want to know more? See Our Values.

• Fun: Games, tennis table, gym, online (off-line) team-buildings company wide and also for each Team. 
• Caring: Give some time to your community, 2 paid days for charity, and other days off paid by company for specific reasons 
• Passion/Talent: Safeguard Global has dedicated employees with a huge professional background and ready to share all that knowledge with you!!! 
• Integrity: We are an equal opportunity employer.

Apply now and send your CV in English at dariaungureanu@safeguardglobal.com