People in Need is looking for Hotel and conference hall services in Balti municipality

Contracting Authority                       

Člověk v tísni, o.p.s. (People in Need, hereinafter PIN)

entered in the Register of Non-profit Organizations administered by the Municipal Court in Prague, Volume O, File 119

With its registered office at: Šafaříkova 635/24, 120 00 Prague 2

ID: 257 55 277

Local Office Address: Chisinau, Mateevici 56 str.

Represented by Country Director Guillermo Llinas based on the power of attorney granted by the director

1. SCOPE OF PURCHASE

People in Need is looking for Hotel and conference hall services

Detailed requirements are specified in Annex A (Quotation form).

2. OUTCOME OF SELECTION PROCESS

     Contract for the provision of services at a fixed price with a single bidder (purchase order – PO)

(The contract awarded from this selection process to successful supplier(s) is a Framework agreement (FWA) of fixed price. A framework is a non-exclusive agreement with a single supplier to establish terms governing contracts that may be awarded during the period of the Framework agreement. In other words, it sets out terms and conditions for making specific purchase at a set price. PIN, as the contracting authority, does not guarantee any volume of orders under Framework agreements as all purchases will be based on the needs and activities of PIN. )

3. COMMUNICATION / QUESTIONS / CLARIFICATIONS

Administrative Assistant (Bălți), e-mail: sorin.dontu@peopleinneed.net

Phone: +37362018967.

Questions could be answered only until 10 February 2025. PIN does not guarantee that all questions will be answered.

4. INSTRUCTIONS FOR THE PROCESSING THE BID

       Offer must remain valid for the period of no less than 60 days from the date of closing unless withdrawn in writing before the close of offers.

Electronic bids have to be submitted via email:

• Email should be addressed to: dontu@peopleinneed.net
• The subject of the email should be “(insert reference number)/‘Bidder Name’/‘Date’’.
• All attached documents should be clearly labelled so it is clear to understand what each file relates to.
• Emails should not exceed 15 MB – if the file sizes are large, please split the submission into two emails or more.
• Do not copy other PIN email addresses into the email when you submit it as this will invalidate your bid.

Bids received after the closing date & time will not be considered.

5. QUALIFICATION CRITERIA

       Criteria which bidders must meet in order to progress to the next round of evaluation. If a bidder does not meet any of the Qualification Criteria, they will be excluded from the tender process immediately. These criteria are scored as ‘Pass’ / ‘Fail’.

Each bidder must meet and properly prove the following qualification criteria with relevant documentation

• Eligibility sworn statement – filled, signed, stamped.
• Registration certificate

6. EVALUATION METHOD

     Bids will be evaluated on price alone but only bids which have met with the qualification criteria will qualify for the financial evaluation stage of the process.

      The winning bidder shall be the bidder who has submitted the lowest price offer.

List of annexes:

Annex A – Quotation Form

Annex B - Eligibility Sworn Statement