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Job Title: Human Resources Officer                                                   

Reports to: Caritas Moldova Director and Project Manager of Transitional Accommodations for Vulnerable Refugees from Ukraine Project

To Apply: Please send your CV and Cover Letter to secretariat@caritas.md by January 11, 2024.

About Caritas Moldova:

Caritas Internationalis is a confederation of 165 Catholic relief, development and social service organizations working to build a better world, especially for the poor and oppressed, in over 200 countries and territories.  Caritas works without regard to creed, race, gender, or ethnicity, and is one of the world’s largest humanitarian networks.

Founded in 1995, Caritas Moldova is part of Caritas Internationalis and aims to carry out the charitable and social action of the Church - reaching out to the poor, vulnerable and excluded, regardless of race or religion, to build a world based on justice and fraternal love.

Job Background and Summary: 

In the context of the war in Ukraine, over 112,000 refugees from Ukraine have been registered in Moldova. Caritas Moldova is responding to the refugee crisis, working to serve conflict-affected refugees from Ukraine in Moldova. 

As the Human Resources Officer, you will coordinate Human Resources management systems and processes to meet specific HR service needs that support high-quality programs, serving the poor and vulnerable.

To Apply: Please send your CV and Cover Letter to secretariat@caritas.md as soon as possible.

Roles and Key Responsibilities:

• Coordinate Human Resources management systems and processes. 
• Coordinate the recruitment process: advertising vacancies, collecting CVs, setting up tests and interviews, etc.
• Prepare employment-related documentation, such as employment contracts, termination letters, salary technical adjustments letters, materials for staff learning and development events, etc. 
• Provide responsive and high-quality service to employees with requests on personnel administration and clerical issues.
• Ensure effective onboarding and orientation to new staff on Caritas Moldova policies, culture, tools, and processes.  
• Compile documentation, perform data entry and data verification on personnel administration transactions.
• Support maintenance of personnel files, compiling and updating employee records.
• Assist with timekeeping system, personnel payments system.
• Assist in the development and update of job descriptions.

Additionally, Human Resources Officer has key Safeguarding Duties:

-Assumes responsibility for fully understanding the protection policy and its implications.

- Act in accordance with the Code of Ethics and Conduct, comply with the Safeguarding Policy at all times (in professional and personal life) and seek clarification if anything is unclear

- Performs duties in a manner that does not harm children, vulnerable adults or other employees / volunteers, does not expose them to additional risks of abuse or exploitation.

- Promotes a respectful and trustworthy office and field environment with beneficiaries and community members.

- Report any Safeguarding issues according to Caritas Moldova procedures.

Basic Qualifications

 University degree.

• Three to five years of experience working in human resources management position or related field.
• Knowledge of Labor Legislation of the Republic of Moldova.
• Experience with a local or international NGO a plus.
• Experience in MS Office package (Excel, Word, PowerPoint) and information management systems. 

Required Languages – Written and spoken proficiency in English, Romanian, Russian.

Travel – There may be occasional travel within Moldova. 

Knowledge, Skills and Abilities 

• Communicates strategically under pressure
• Excellent knowledge of local operating environment and communities.
• Knowledge and understanding of generally accepted procurement and asset accounting principles.
• Planning and organizational abilities.
• Good analytical and problem solving skills.
• Demonstrated ability to prioritize, manage multiple tasks, delegate responsibilities and ensure follow-up.

Supervisory Responsibilities: None

Key Working Relationships: 

Internal: Caritas Moldova Director, Accommodation Project Manager, other Caritas Moldova staff.

External: Catholic Relief Services (CRS) staff, local vendors and service provides, local customs officials, other local government officials

Caritas Moldova is committed to the protection of children, vulnerable adults and employees against any form of abuse and exploitation.

Caritas Moldova welcomes as a part of our staff people of all faiths and secular traditions who share our values and our commitment to serving those in need. 

Disclaimer:  This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.