Achiziții de bunuri și contractări de servicii

The U.S. Embassy is seekng a contractor that will organize and implement the America Days events in 6 locations throughout Moldova, identified and selected under the guidelines of the U.S. Embassy in Moldova and in close cooperation with local authorities. The events’ purpose is to raise Moldovans’ awareness of U.S. Embassy projects’ impact on Moldova in areas such as education, women’s empowerment, police reform, etc., and also to share a piece of American culture through music, food, sports, and films.

Concept: American Days project highlighting the U.S./Moldova partnership

Format: Open air festival in central public places

Location: 5 regional cities (including one in the Transnistrian region) and Chisinau for a total of 6 events

Guests:  Up to 500 general public visitors per event

Dates: May and June 2020 (specific dates to be determinted)

Branding: America Days identity creation and promotion

The Embassy will organize an information session describing in detail the program and answering questions on February 28, 16:00, America House, Banulescu-Bodoni 27

The contractor will be responsible for the planning, promotion, and logistics of each individual event, including but not limited to:

• Ensuring an efficient communication with local City Halls and with respective departments of the 6 selected cities;
• Obtaining all the necessary permissions from respective city authorities needed for setting up the events;
• Event branding and promotion, including production of a promotional video, printed materials and decorations design and production, radio/tv/social media promotion.
• Timely setting up of the event and a stage where the opening ceremony and other relevant activities will take place;
• Providing sound system, lighting system and a LED Screen for music bands and American movies screenings;
• Providing at each location up to 20 tents 3mX3m, small display tables, and chairs for the US Embassy projects and its partners’ communication activities;
• Ensuring seating (100-150 chairs per location) for the concert and movie screening;
• Providing a photo booth with instant photograph printing capability;
• Coordinating catering services sufficient for the crowd size for each location and organizing their logistics on place;
• Ensuring electricity connection for stage, caterer, and each tent (by request);
• Providing transportation as necessary for certain elements of each event (bands, sports teams, etc.);
• Providing event security at each event in close cooperation with local authorities;
• Providing storage and transportation of promotional materials produced for the events;
• Providing a well-trained team of organization members or volunteers responsible for welcoming and controlling the crowds, but also assisting logistically the participating projects and partners.
• Ensuring garbage removal services before, during, and after the event.

The U.S. Embassy will consider awarding one grant of up to $75,000. Any requests outside of these limits will not be considered. Please read section C. ELIGIBILITY INFORMATION about requirements and criteria.

Total budget for the competition: $75,000

Assistance Instruments: Cooperative Agreement

Maximum period of performance: 6 months

The Department reserves the right to award more or less funding as deemed in the best interest of the U.S. Government. Although the organization signing the cooperative agreement will implement the project, the Embassy will have substantial involvement in the events’ planning and coordination.

Eligibility is limited to not-for-profit organizations (Nongovernmental Organizations (NGO’s), Civil Society Organizations (CSO’s), and Limited Liability Companies (LLC) officially registered in the Republic of Moldova.

American or other donor country organizations and individuals are not eligible for grants under this program.  The organizations without Moldovan registration can apply only as partners through an eligible organization.

A complete application must contain the following mandatory elements:

• Application Format in MS Word format (available for download)
• Detailed Budget in MS Excel format (available for download)
• Monitoring and Evaluation Plan (Free form)
• Notice of Funding Opportunity (full text) 

Unsolicited attachments will not be read and should not be submitted for this award.

If you have any questions about the grant application process, please contact:

Alexandru Leanca

Cultural Affairs Assistant

Leancaai@state.gov

+373 22 85-17-14

+373 691 26372

1. OTHER INFORMATION

Disclaimer

Organizations that submit applications in response to this announcement acknowledge and accept all of the requirements contained herein. This announcement serves as notice to select interested parties to have equal opportunity to submit project proposals for funding consideration. All submissions in response to this announcement are voluntary and do not obligate the Department of State to fund any proposal or proposal preparation costs.

Issuance of this Request for Proposals does not constitute an award commitment on the part of the Government, nor does it commit the Government to pay for costs incurred in the preparation and submission of proposals. Further, the Government reserves the right to reject any or all proposals received. If a proposal is selected for funding, the Department of State has no obligation to provide any additional future funding in connection with the award. Renewal of an award to increase funding or extend the period of performance is at the total discretion of the Department of State.