ANUNȚURI DE ANGAJARE

GIZ is looking for an Office Manager for its project “Energy Efficiency and Renewable Energies in the Republic Moldova E4M”, financed by the Federal Ministry for Economic Cooperation and Development (BMZ), the European Union, Norway and Denmark.

This full-time position is expected to start mid November 2026. The permanent workplace for this position is in Chișinău.

The core responsibilities of the Office Manager include various aspects of office management including internal and external communications, general project-internal administration and logistics, event management, as well as other duties and tasks upon the request of the management.

The main tasks of the Office Manager are as follows:

• Organization of the efficient office management procedures within the E4M project;
• Providing general assistance with event management and organisation of activities (such as meetings, workshops, incl. invitation management, agenda coordination, etc);
• Preparing visitor programmes, drawing up travel schedules, organising transport of visitors and hotel and, where necessary, ticket reservations;
• Managing incoming and outgoing correspondence, incl. preparation and translation official letters to partners, supporting documents and materials as required;
• Supporting the general maintenance of the GIZ knowledge management systems;
• Organizing and coordinating meetings and appointments, including the relevant schedules and calendars;
• Participating in internal and external meetings and workshops and assists with organizing and documenting these, e.g. by writing minutes;
• Managing the records management/filing system in line with GIZ filing rules;
• Supporting projects management in the planning and controlling tasks, support financial managers and other project team staff;
• Ensuring efficient and timely documentation flow (invoices etc.) between the project and the GIZ country office Moldova;
• Ensuring organization of evidence of the projects’ staff office presence documentation in accordance with GIZ rules and regulations;
• Assisting with the organisation and the administration of events, seminars, visiting delegation, workshops and meetings held within and/or outside the office location;
• Photocopying and scaning documents as needed, ensuring documents delivery to/from the country office of GIZ and other relevant locations;
• Supporting with office management and organizational tasks related to the office as necessary, incl. in cooperation with other office managers;
• Ensuring small procurements for event management, organization of activities and general office run in accordance with the GIZ rules and regulations;
• Managing E4M vehicle administration, including scheduling, trip coordination, logbook monitoring, fuel records.

Required qualifications:

• University degree (Bachelor ‘s or Master’s) in a relevant subject (e. g. business administration, economics, low, etc.)
• at least 2 years of professional experience in a comparable position
• working experience with international development cooperation represents an advantage
• excellent communication skills
• very good working knowledge of ITC technologies (e-mail, Microsoft Office, Microsoft Teams) and interest to master new computer applications (e.g. SAP / HANA)
• very good (academic) skills in writing and speaking in Romanian language, fluent English skills in writing and speaking; knowledge of German is of advantage
• willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management
• driving licence, cat B is an advantage
• Moldovan citizenship or holding permanent resident status in Moldova.

Applications, including detailed CV, references, and motivation letter (in English) shall be sent not later than the 9^th of November 2026, time15:00 to the address hr-giz-moldova@giz.de.

Please mention the position name in the title of your application message. Only shortlisted candidates will be asked for an interview. The finalist will be offered a fixed-term employment contract based on a 40-hour weekly work programme and concluded in line with the national labour legislation.

Please note that applications received after the deadline will not be considered. GIZ retains the discretion to re-advertise the position, to cancel the recruitment or offer an appointment at a lower grade or with a modified job description. GIZ is committed to employment equity in the workplace and encourages qualified candidates from all backgrounds to apply.