Anunțuri de Angajare

VACANCY ANNOUNCEMENT

PROJECT TITLE: EU4 Moldova: Local Communities Phase 2
POSITION: Finance & Administrative Officer
STARTING DATE: Tentatively May/June 2026 (this vacancy is announced in anticipation of signing of the Multi Partner Contribution Agreement)
CONTRACT PERIOD: 12 Months with the possibility of extension (max. 39 months)
TYPE OF EMPLOYMENT: Full-time position
LOCATION: Chisinau, Republic of Moldova

The Austrian Development Agency (ADA) is recruiting Finance & Administrative Officer (full time, f/m) for the project EU4 Moldova: Local Communities Phase 2.

1. Background and Introduction

The Austrian Development Agency (ADA) has been delegated by the European Union (EU), under the Lead of the German Gesellschaft für Internationale Zusammenarbeit (GIZ) and in partnership with Solidarity Fund Poland (SFPL) to implement a strategic project supporting Moldova’s key transformation processes, including EU accession, regionalization of services, territorial administrative reform, improved local service delivery, and preparedness for EU funds, by providing a framework for multi-level cooperation, capacity building, and practical support.

The EU4 Moldova: Local Communities Phase 2 will target legal, institutional, operational, and human capacity gaps to enable local public authorities (LPAs) to effectively implement local governance reforms, while also supporting Moldova’s progress in the EU accession negotiations.

The Overall Objective of the project is to contribute to stronger, more efficient, and citizen-responsive local self-governance in Moldova, supporting the country’s long-term progress toward EU accession.

The Specific Objective is to strengthen the capacities of national institutions and local public authorities to effectively implement territorial amalgamation and enhance preparedness for absorption of EU funding for efficient, demand-oriented service delivery to citizens.

Within the project, ADA will implement a volume of 4,3 Mio. EUR focusing on enhancing the capacities of national institutions and local public authorities to implement territorial amalgamation effectively and improve citizens’ living conditions through citizen-centered public service delivery.

The project will be implemented over a period of 36 months. To support the ADA Office for Technical Cooperation in Chisinau in ensuring the successful implementation of this project, ADA is recruiting an experienced an experienced Finance & Administrative Officer for a maximum of 39 months (including closing period) starting in May/June 2026. The position will be based in Chisinau.

2. Detailed Terms of Reference

Role Summary: Under the direct supervision of the Team Leader (TL) of the project management team, the Finance & Administrative Officer will be responsible for accounting, financial monitoring and financial reporting, as well as for smooth office functioning and sound project office management. Duties include setting up required financial reporting processes/systems in line with ADA requirements and building on and/or improving accounting systems and processes, supporting the commission of external audits, supervising and assisting project management team, assisting the TL in human resources management, etc.

This position is based in Chisinau, with frequent trips to Moldovan provinces and occasional travel abroad.

Specific Duties and Responsibilities

Administrative management
• Set up the project management office and overall coordination, ensuring project office and administrative management.
• Assist the TL in human resources management to ensure compliance with ADA PID and local labor law and regulations and administer personnel data/files of the project management team.
• Ensure periodic project data backup and financial information systems in line with backup guidelines in the project implementation directive (PID).
• Assist TL in supervising the day-to-day work of the PMT and consultants working as part of the project.
• Assisted by the procurement and project officer and Driver / Support Assistant / Logistics, provide administrative and logistical support to the organization of conferences, workshops, and field missions and visits.
• In case of absence of the procurement and project officer, substitutes specific tasks delegated by the TL in handover notes.

Financial management
• Ensure sound financial management and reporting of the overall project, in particular ensuring compliance of the project expenses with ADA and EU relevant budgetary and financial policies and procedures.
• In close collaboration with TL, ensure compliance of the financial implementation according to the ADA and EU regulations.
• Set up required financial reporting processes/system in line with ADA requirements and by building among others on/or improving accounting systems and processes.
• Ensure that financial transactions are properly authorized, recorded, have adequate supporting documentation, filed, maintained and can be easily extracted for the purpose of preparing financial statements and financial audits.
• Ensure functioning of financial controls and statutory compliance of best practices of accountability.
• Support the TL and the procurement and project officer in ex-ante and ex-post controls and approval of financial transactions.
• Ensure sound and effective financial management of EU and co-financing in compliance with ADA’s pillar assessed processes and standards PID.
• Manage and monitor the project bank account and realize currency exchanges as needed.
• Realize payments of invoices, contracts etc., in line with PID and as requested by TL.
• Set-up and maintain a system for budget monitoring to allow monitoring of budget execution and commitments/planned expenses.
• Check budget lines to ensure that all transactions are booked to the correct budget lines and assist the TL in preparation of budget reallocations.
• Prepare all required financial reports and submit to the TL for clearance.
• Ensure proper accounting, in particular verifying incoming invoices, requests for payment and financial reports for accuracy and compliance.
• Contribute to the preparation of regular interim and final progress reports (narrative/financial), and other reporting requirements, by elaborating all necessary administrative-financial documentation.
• Prepare monthly financial reports to ADA incl. BAKAWA (ADA accounting system).
• Manage petty cash account of the project office in compliance with PID.
• Liaise with ADA HQ Finance & Accounting Officer to ensure compatibility of the project financial BAKAWA books with BAKAWA processes and standards.
• Prepare financial forecasts of income and expenditure on a monthly and/or quarterly basis and as requested and submit to TL for clearance.
• Timely ensure and prepare adequate cashflow and funding requests to ADA HQ (as needed) and EU.
• Assist project management team in preparing budgets for project in accordance with EU and ADA requirements.
• Mentor project management team members through the development of budgets for project components or activities.
• Support contract and commission of external audits and evaluations.
• Contribute to a proper risk management and identification of financial management issues and, if needed, propose corrective action to TL in relation to the implementation of project activities.
• Monitor implementation and financial progress of the project; project administration; documentation and information of project implementation (e.g. lessons learned); coordinate project evaluations; this includes ensuring that environmental, social standards and gender safeguards are duly implemented. Identification of risks and development of risk mitigation measures.
• Ensure compliance with tax, customs and financial regulations, including relations with tax authorities.
• Support TL in the closure phase of the project (preparation of financial reports, final audit, handover of assets, closing accounts, etc.).

3. Requirements and Qualifications

• University degree in Accounting, Business Administration/Management/finance or relevant field.
• At least 5 years of relevant working experience in the field of accounting / finance, administration preferably in an international environment.
• Experience in budgeting and controlling of donor/EU funded projects.
• Good knowledge of Moldovan accounting, tax, labor legislation requirements.
• Experience with funding received from large institutional donors (in particular from EU).
• Knowledge and experience in financial project management, monitoring and reporting.
• Auditing experience is considered an asset.
• Experience in the procurement of goods and service contracts, preferably under EU rules.

Skills and Competencies
• Strong analytical writing, facilitation, interpersonal, and communication skills.
• Flexibility to adjust working hours to workload requirements.
• Capacity to work under pressure and availability to travel within Moldova.

Language Skills
• Very good English and Romanian (oral and written) are required; knowledge of Russian is an advantage.

Technical Proficiency
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook, SharePoint, Office 365, Project, Teams, and online document tools).
• Experience with accounting software, including Bakawa.
• Extensive knowledge of tabular software (Microsoft Excel, Google Sheets, Libre Calc, etc.).

4. How to apply

Please submit your application to chisinau.application@ada.gv.at by CoB 28 April 2026 at 24:00 hrs. EET (12:00 p.m. Moldova time), indicating the position name “Finance & Administrative Officer” in the subject line.

Applications must include the following documents:
• Letter of motivation in English, including salary expectations and highlighting relevant experience for the assignment.
• Curriculum Vitae in English.
• Names, contact details, and working relationship of three professional references (at least one referee should have been your direct supervisor).
• Copies of academic certificates and testimonials.

This project position is subject to the pending signature of the Contribution Agreement between the EU and ADA. ADA retains the discretion to re advertise the vacancy, cancel the recruitment, or offer an appointment with a modified job description or for a different duration.

Women are strongly encouraged to apply. ADA supports gender equality at all levels and attaches great importance to achieving gender balance in senior positions. In cases of equal qualification and absent other outweighing factors, preference will be given to female candidates. Applications from persons with a migrant background and/or persons with disabilities are also welcome.

All applications will be treated with the strictest confidence. No application fees or bank account details are required by ADA during the recruitment process. Please note that ADA is unable to reimburse costs incurred for in person interviews. Candidates should expect that references from previous employers will be requested. Only shortlisted candidates will be contacted for subsequent stages of the recruitment process.

Note: These Terms of Reference are intended to provide an overview of the position and key responsibilities. They may be subject to revisions and refinements based on project needs, ADA regulations, and EU guidelines.

Please see also pdf version of the vacancy announcement.