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Reference code:  SVN2024-25

Extended

Open to External Candidates

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

1. Nature of the consultancy: ToT on data protection for migration and law enforcement institutions, Category B Consultancy

2. Project Context and Scope:

With the advancement of the country's integration into the EU as a top priority of the Republic of Moldova, the national institutions should transpose and implement EU data protection regulations. The Parliament of the Republic of Moldova has adopted a new Law on personal data protection in July 2024, which is aligned to the EU Regulation on the protection of natural persons with regard to the processing of personal data and on the free movement of such data. The Law lays down the legal framework for ensuring the protection of the fundamental rights and freedoms of people, and, in particular, the right to intimate, family and private life, in relation to the processing of personal data. This new Law will enter into force in two years, in this period the present Law on data protection will still be in force.  

The Ministry of Internal Affairs (MIA) of the Republic of Moldova is dedicated to enhancing its personnel's understanding and capabilities regarding the importance of data protection and privacy. This includes a focus on data protection laws, principles, and practices, ensuring compliance with relevant regulations, and fostering a culture of privacy and security within its subordinated institutions. 

In line with the above, MIA has requested IOM support to design and implement a comprehensive initiative to include the delivery of a Training for Trainers (ToT) and the development of a methodological guide for data protection officers from within the migration and law enforcement institutions. This capacity building initiative will equip data protection officers with substantive skills to be effective trainers, who can cascade the knowledge on data protection to other colleagues from their respective institutions. 

3. Organizational Department / Unit to which the Consultant is contributing:

           Migration Governance, Immigration and Border Management

PX 0353 – Strengthening Capacities for Protection of Ukrainian Refugees, Third Country Nationals And Host Communities In Moldova

       4. Category B Consultants: Tangible and measurable outputs of the work assignment

The main objective of this consultancy is to equip data protection officers of the migration and law enforcement institutions with competences on data protection regulations from the current Legislation in force, and new Law entering in force in 2026, as well as with skills to effectively engage and teach others. With the support from the selected Consultant and in collaboration with national counterparts, IOM will plan and deliver assistance to organize capacity-building activities in a timely manner.

Under the overall guidance of the IOM Chief of Mission and Programme Coordinator / Migration Governance, and the direct supervision of Programme Officer/IBG Unit, the incumbent will:

1. plan, develop and implement an on-line pre-training questionnaire regarding the specific training needs of participants related to data protection domain, as well as to the level of experience in training of trainees;
2. plan, prepare and deliver one (1) ToT training session of five (5) days to a group of 12-14 data protection officers scheduled for 3-7 February, 2025.
3. develop training agenda with the topics addressed with objectives to be attained based on the results of the questionnaire to ensure adequate coverage of the topics ;
4. develop training content, presentations, group exercises, handouts and materials necessary for training delivery according to the objectives;

Tentative topics to be covered in ToT:

• Overview of data protection laws: the Law which is still functional and the newly adopted Law which will enter into force in two years;
• Data Security Best Practices: Tools and techniques to secure personal data from unauthorized access, loss, or breach;
• Data Protection in Practice: Handling, storing, sharing, and processing data responsibly and ethically;
• Data Breaches: Responding to data breaches, notification protocols, and risk management;
• Cybersecurity elements
• Training Methodology and Techniques: Andragogical (Pedagogical) methods for effectively teaching data protection concepts to diverse audiences

1. develop a post-training questionnaire based on the pre-training questionnaire to evaluate trainees’ obtained knowledge and skills;
2. adopt a practical and applicative approach to training delivery, apply innovative, interactive and dynamic adult education training methods, presentation of topics in diverse ways, assigning individual, pair and group tasks, presenting and analyzing case studies, simulation exercises;
3. develop a methodological guide for subsequent easy use by data protection officers for future delivery of trainings;
4. prepare and submit a final report regarding the activities implemented based on feed-back evaluation and with recommendations for other capacity building measures.

Expected Outputs and Deliverables

Payment Modalities

The consultant will deliver on-line services for the development of the methodological guide and training package and will deliver in-person training services and other relevant activities, with the possibility to travel to Moldova or other location as needed. In case of travel, accommodation will be covered by IOM Moldova. Any other administrative arrangement shall be the consultants’ personal liability.

The payment will be done in one (1) instalment, upon submission of all deliverables.

IOM Moldova will provide financial resources for the organization of trainings as described in the Terms of Reference and upon agreement with national authorities. The training sessions will be delivered in person, with full application of COVID prevention measures.

The consultant must adhere to the International Organization for Migration (IOM) Data Protection Principles (IN/138) and maintain confidentiality.

The consultant will be responsible to follow IOM writing guidelines and latest glossaries in all given assignments for accurate translation.

          5. Performance indicators for the evaluation of results

     The consultant’s performance will be evaluated against the following criteria:

7. Satisfactory completion of tasks indicated in this TOR
8. Feedback from the stakeholders and training beneficiaries
9. Quality of the methodological guide
10. Quality of the report

          6. Education, Experience and/or skills required

EDUCATION

Master’s degree in a field of study related to Data protection, Legal domain, Human Rights, Policing or Law Enforcement, or a related field from an accredited academic institution with relevant work experience.

EXPERIENCE

• Minimum 5 (five) years of relevant training experience;
• Strong background with at least 5 years of experience in data protection domain or related matters;
• Prior work experience with an international organization and proven experience in supporting national authorities in capacity building;
• Excellent drafting skills as well as capacity to analyse complex institutional frameworks and make recommendations on this basis;
• Excellent ability to collaborate with national institutions;
• Personal commitment, efficiency, flexibility, drive for results;
• Ability to work effectively and harmoniously with counterparts and colleagues from varied cultures and professional backgrounds;
• Previous training delivery experience for border and migration management institutions is a key asset;
• Strong understanding of the Moldova context is an asset.

       LANGUAGES

For this position, fluency Romanian is required (oral and written). Knowledge of English is an asset.

         7. Travel required

YES – in case of an international Consultant, from the duty station to Moldova as agreed with the programme manager.

        8. Competencies

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action-oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Other

Any offer made to the candidate in relation to this special vacancy notice is subject to funding confirmation.

A prerequisite for taking up the position is legal residency in the country of the duty station and work permit, as applicable.

How to apply:

Interested applicants are invited to send CV and Cover Letter in English to: hrchisinau@iom.int

Please, indicate the position you are applying for and reference code in the subject line of your message.

Closing date for applications is 29 December 2024.

In order for an application to be considered valid, IOM only accepts the applications duly completed.

Only shortlisted candidates will be contacted.

Posting period:

From 23.12.2024 to 29.12.2024