Anunțuri de Angajare

Terms of Reference  

Expenditure Verification Report „Livelihood for Refugees from Ukraine and Moldovan Rural Communities” funded by Jesuit Refugee Service

Project Name: Livelihood for Refugees from Ukraine and Moldovan Rural Communities

Funding Source: Jesuit Refugee Service

Implementing Entity: A.O. CONCORDIA Proiecte Sociale

Project Location: Chişinău, Republic of Moldova

Introduction

CONCORDIA Moldova is seeking an audit company to conduct an expenditure verification report for the project funded by Jesuit Refugee Service. The audit will adhere to International Standards on Auditing (ISAs) to ensure financial statements' accuracy and compliance with contractual conditions.

Background Information

The primary goal of the „Livelihood for Refugees from Ukraine and Moldovan Rural Communities”  project is to empower and facilitate the successful integration of refugees into the local communities by addressing their immediate needs, providing essential services, and fostering long-term resilience. The project is structured around four key pillars: Welcome, Protect, Promote, and Integrate. The project duration is 01.05.2022 – 28.02.2025. Total Amount of Project : EUR 449 222 ***(of which EUR 125 000 for the period 01.05.2022 - 30.04.2023 have been audited in a project funded by the Austrian Development Agency), project transactions – apx. 450, 27 employees involved in the project. The audit company will conduct 2 audit reports: one for the year 2023 (224 584 EUR) and one for 2024 - 2025 (99 637 EUR).

Scope of the Financial Audit

The Auditor is responsible to verify

• Entity's compliance with contractual conditions;
• Proper bookkeeping, documentation, and record-keeping;
• Plausibility of expenditures and budget item assignments;
• Overall financial management and legal compliance;
• No duplicate financing and asset management;

Expenditure Verification Report Components:

1. Title
2. Addressee
3. Brief description of the project and partner(s)
4. An introduction including description of the audit engagement
5. Period covered by the report
6. Description of the audit method applied
7. Total amount of budgeted and actual incomes
8. Complete list of project funds transferred, including donors’ names, dates and exchange rates
9. Total amount of actual expenditures verified
10. Expenditure Coverage Ratio
11. Objectives, Scope and Description of the procedures performed
12. Findings from the expenditure verification
13. Recommendations, if applicable
14. Follow up of previous recommendations, if applicable
15. Other relevant matters
16. Date of the report
17. Auditor’s address and signature
18. A summary confirming that the project has been implemented properly and according to the economic and fiscal regulations of the project country.

The report has to be presented in English (3 copies in English and 2 copies in Romanian).

Requirements for the Auditor

Meet at least one condition:

• Member of IFAC or committed to IFAC standards
• Registered statutory auditor in an EU member state or a third country

Plan

Questions and Clarifications:

• If you have any questions or need clarification regarding this TOR, please submit them in writing via email to anatol.donu@concordia.md  or olesea.bulgac@concordia.md.

Assessment Disclosure and Cost Responsibility:

• The Recipient is not obligated to disclose how proposals are assessed or provide information about the selection process to any offerer;
• Offerers are responsible for their own expenses incurred in preparing and submitting an offer under the TOR. This includes costs for functional demonstrations, meetings, and negotiations;

Not a Contract:

• This TOR is not a contract or commitment. Submitting a proposal does not obligate the Recipient to award a contract, and the Recipient is not committed to covering any costs incurred in preparing the proposal.

Right to Presentations and Proposal Validity:

• The Recipient reserves the right to invite short-listed offerers to make oral presentations. These presentations will be evaluated based on the same criteria.
• Proposals must remain valid for 30 days from the submission deadline.

Delivery of Proposals:

1.           Closing Date and Time: All proposals in response to this TOR must be received by no later than 04:00 pm, local time, 10 January 2024. (Please indicate for which project you apply). Proposals are to be submitted in hard copy and electronically to: moldova@concordia.md  or: A.O. Concordia. Social Projects, Chisinau, str. A. Corobceanu 13/1, MD-2004.

2.           Proposal Components:

Cover Letter (1-2 pages)

• Company competencies and experience;
• References of two non-associated referees;

Technical Proposal (max. 5 pages)

• Qualifications of audit team;
• Institutional experience and past performance in projects;

Financial Proposal

• Clear breakdown of all cost elements.

EVALUATION CRITERIA

The Applicant that accumulates the highest score according to the evaluation criteria will be invited for the negotiation of the contract.

SELECTION OF APPLICANTS

Proposals submitted under this procurement will be evaluated by Recipient committee focusing on the criteria described above.

In accordance with the internal procedures regarding the processing of information with limited accessibility, Concordia will provide access to the primary documents necessary to conduct the audit, on paper (in the original) and in electronic format (access to the accounting software), at the headquarters, using the means made available, to be examined without the possibility of copying them to external media.