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Organizational Context/ Background

The United Nations Conference on Trade And Development (UNCTAD) is the part of the United Nations Secretariat dealing with trade, investment, and development issues. The organization's goals are to maximize the trade, investment and development opportunities of developing countries and assist them in their efforts to integrate into the world economy on an equitable basis.

Throughout the recent two decades, the Republic of Moldova Government has undertaken significant reforms to open the economy and introduce the market mechanisms. At present, the country’s leadership is willing to continue and deepen the structural transformation, particularly in the areas of transport infrastructure development and export diversification. Therefore, there is an urgent need for modernized and transparent Customs procedures to promote Moldova’s positioning as a land-linked transit country and a pro-active player in the regional trade and economic processes. 

Under the World Bank funded Program, UNCTAD has recently signed an agreement with the Customs Services under the Government of the Republic of Moldova for Reforms, Automation and modernization of Customs processes and procedures by implementation of Automated System for Customs Data (ASYCUDA) World under NCTS Project for the Customs Service of the Republic of Moldova Project of ASYCUDA Component. Administrative measures are taken to prepare the environment for implementing new Customs regimes and procedures to ensure transparency in the Customs clearance process and to fight Customs Corruption on one hand and to have simplified procedures on the other. 

In addition, the Administrative and all logistical arrangements of the project will be done through the United Nations Development Program (UNDP) in Chisinau, Moldova; therefore, the process of recruitment will be managed through UNDP and the individual contracts will be issued accordingly.

To fulfill the requirements for the full implementation of ASYCUDA World, a national team will be hired to work closely with international experts. A National Project Assistant of ASYCUDA will be hired under the project to provide project administrative support to the national team for the reforms and full Automation of Moldovan Customs. 

Under the overall guidance and direct supervision of the National Project Manager, the Proejct Assistant is responsible for assisting the effective and efficient management of the project providing administrative support management, applies and promotes a client-oriented approach consistent with UNCTAD’s rules and regulations. 

S/he should possess high sense of responsibility, courtesy, tact and the ability to work with people of different national and cultural backgrounds.

Functions / Key Results Expected 

Supports management and implementation of programme/project activities focusing on achievement of the following results:

• Provide administrative and logistical support to the Team; handle travel services for staff and meeting participants.
• Performs a role of Originator (travel arranger) and Travel Processor (certifying officer) to facilitate official travel according to UNDP Rules and Regulations.
• Efficient facilitation of regional workshops, team meetings and other related conferences including but not limited to logistics, administrative and procurement support.
• Coordinate with various suppliers/service providers needed for the workshop (e.g. venue, equipment, consultants, etc.) obtain quotations and process payments to these suppliers.
• Assist in developing procurement plans for assigned projects to ensure compliance with UNDP policies and standards.

Assist the ASYCUDA Project team in fulfilling the Project’s Development Objectives (PDOs) as per the Operational and Action Plan of the Project:

• Coordinate with the Team in PDO preparation and project budget revisions, ensuring that activities, targets and benchmarks have been formulated according to standard procedures and meet the programmatic standards and agreements with the donor and partners.

Follow up all the relevant Administrative, Human Resource and Financial matters with UNDP’s Country office for the smooth implementation of the Project:

• Prepare financial documents (payment requests, purchase orders, etc.) and maintain financial records in accordance with the UN rules and procedures.
• Prepare financial documents (payment requests, purchase orders, etc) and maintain financial records in accordance with the UN rules and procedures.
• In close collaboration with team members and the counterparts prepare budget and cash flow forecast.
• Filling and archiving all relevant documents of the Project both in hard and soft forms.

Core-Behavioral Competencies:

Achieve Results:
LEVEL 1:  Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively:
LEVEL 1:  Open to creative ideas/known risks, is pragmatic problem solver, makes improvements.

Learn Continuously
LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility 
LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible.

Act with Determination
LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident.

Engage and Partner
LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships.

Enable Diversity and Inclusion
LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination.

Cross-Functional and Technical Competencies:

Project Management:
Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals.

Communication: 
Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience.  Ability to manage communications internally and externally, through media, social media and other appropriate channels.

Customer Satisfaction /Client Management:
Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs.  Provide inputs to the development of customer service strategy.  Look for ways to add value beyond clients’ immediate request.  Ability to anticipate clients’ upcoming needs and concerns. 

Operations Management:
Ability to effectively plan, organize, and oversee the Organization’s business processes to convert its assets into the best results in the most efficient manner.  Knowledge of relevant concepts and mechanisms.

Travel and Policy Procedure: 
Knowledge of travel policy and procedures; ability to interpret travel policy, the Staff /Rules, administrative circulars and financial regulations and rules on travel-related matters. 

Finance planning and Budgeting:
Ability to create and manage processes to achieve UNDP’s long and short-term financial goals, including through planning, budgeting, forecasting, analyzing and reporting.  

Recruitment Qualifications 

• At least bachelor’s degree in finance or business Administration or Economics is required;
• Master’s degree in the relevant field will be given an advantage.Experience:
• Minimum 6 years with secondary education or 3 years with bachelor´s degree of relevant experience in programme support, project implementation or administrative support. 
• Demonstrated experience to manage workshops/events organization support and/or logistical arrangements is an asset.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.).

Language Requirements:

• Excellent knowledge of English, both spoken and written and national language of the duty station.

Disclaimer

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Non-discrimination

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.  

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status. 

Scam warning

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

To apply please follow the link/Pentru a aplica, vă rugăm să adresați link-ul: Apply

Advertisement end date/Data de încheiere a postului vacant: 11 December 2023