Achiziții de bunuri și contractări de servicii

Detalii
Categorie: Achiziție bunuri, Contractare Servicii

Announcement: Procurement of Service - National Expert on Administrative Coordination and Interinstitutional Procedures  

Project Context 

Within the framework of the EU4 Moldova Resilience – Secure State, Resilient Communities (EU4MR) project, a two-year initiative funded by the European Commission through the Service for Foreign Policy Instruments (FPI) and implemented by Solidarity Fund PL in Moldova (SFPL in Moldova), this procurement aims to support the operationalization of the National Crisis Management Center (NCMC) of the Republic of Moldova. 

The establishment of the NCMC in 2025, pursuant to Law No. 248/2025 and Government Decision No. 579/2025, represents a strategic milestone in Moldova’s efforts to strengthen national resilience and align with European Union standards in crisis prevention, preparedness, and response. 

This assignment is designed to support the NCMC during a critical phase of its operationalization, ensuring the effective fulfilment of its legally mandated functions. It responds to emerging institutional needs by supporting the development of internal structures and procedures, as well as ensuring the continuity of critical functions in the context of limited permanent staffing. 

The objective of this assignment is to engage a National Expert on Administrative Coordination and Interinstitutional Procedures for a short-term period of 60 working days (January 2026 – March 2026) to provide targeted, high-level technical assistance to the NCMC. 

Tasks and Responsibilities:    

The procurement involves hiring a national short-term expert to support the implementation of the National Crisis Management Center (NCMC) of the Republic of Moldova within the EU4 Moldova Resilience – Secure State, Resilient Communities (EU4MR) project framework to perform the following tasks: 

  1. Establish and strengthen the NCMC's internal administrative functions. 
  1. Facilitate coordination between the NCMC and all ministries/agencies involved in crisis management. 
  1. Support the development of HR tools, recruitment documentation, and internal processes. 
  1. Contribute to the identification of temporary/permanent facilities for the Center. 
  1. Lead administrative processes to establish national coordination mechanisms. 
  1. Ensure effective collaboration with the IT expert on inter-institutional workflows. 

Expected Deliverables: 

  1. Deliverable 1: Creation of a National network of crisis preparedness coordinators and 24/7 contact points (estimated workload: 12 days, flexible delivery time). 
  1. Deliverable 2: Development of job descriptions for NCMC personnel and support to staff recruitment (estimated workload: 14 days, flexible delivery time). 
  1. Deliverable 3: Drafting of the National crisis management curriculum (estimated workload: 14 days, flexible delivery time). 
  1. Deliverable 4: Identification of temporary and permanent NCMC premises and coordination with external partners for equipment/furnishing (estimated workload: 10 days, flexible delivery time). 
  1. Deliverable 5: Establishing the inter-institutional coordination mechanism, in collaboration with the IT expert (estimated workload: 10 days, flexible delivery time). 

Competencies and Qualifications Required from the Contractor: 

Academic Qualifications:  

  • Advanced degree (Master's or PhD) in Public Administration, Management, Policy, Law, or related fields. 
  • Academic orientation towards policy planning would be considered an asset. 

Relevant Experience:  

  • At least three years of experience in developing and updating relevant national plans, strategies, and policies. 
  • Experience in the preparation and publication of at least one public administration-related report, paper, case study, and book, among others. 
  • Has experience collaborating with the National Crisis Management Center. 
  • Experience in providing expert advisory and/or consultancy services in the area of public administration and civil service reform for at least one governmental entity in Moldova.  

Competencies:  

  • Strong knowledge of the national legal framework in the related fields.  
  • Strong understanding of EU standards and best practices in the related fields.  
  • Strong research and analytical skills, able to engage stakeholders efficiently and effectively to gather relevant information for the assignment.  
  • Capable of accessing and reviewing relevant documentation (both private and public) and producing well-written reports that are easy for non-experts to understand.  
  • Excellent oral and written skills in English, along with computer literacy in Microsoft Word, Excel, and PowerPoint. 

Incomplete files or files submitted after the deadline will not be evaluated. 

More details about the evaluation criteria and the application procedure can be found by accessing the Terms of Reference. 

Deadline for submitting applications: 28.12.2025, 23:59 EEST    

* By submitting the application file, the Bidder expressly and unequivocally consents to Solidarity Fund PL in Moldova processing their personal data for the purpose of carrying out the announced procurement. The Bidder has the right to independently determine the confidentiality limits of the data provided and to indicate which of the documents attached to the offer are confidential. 

** Personal data will be processed by Solidarity Fund PL in Moldova for the purpose of carrying out the procurement process, in accordance with the provisions of the legislation in force and internal rules. The provision of personal data is voluntary. The refusal to provide data leads to the impossibility of concluding the contract with Solidarity Fund PL in Moldova. Individuals have the right to obtain information on the purpose, scope and manner of processing of personal data, the right of access to their personal data, their portability and rectification. Personal data may be transmitted to donors, auditors, state bodies, including public law enforcement bodies, lawyers – for the purpose of controlling Solidarity Fund PL in Moldova, protecting rights, resolving disputes. Personal data will not be passed on to other third parties without the prior consent of the bidder. Any questions regarding personal data can be directed to Solidarity Fund PL in Moldova via e-mail  info@solidarityfund.md.     

*** For the purpose of ensuring transparency in the procurement process, the results of the tender, including information about the selected provider (name, service provided, price, and implementation period), will be published on the Solidarity Fund PL in Moldova website. Participation in the tender through the submission of documents signifies acceptance of the publication of the procurement results, except for the information marked as confidential. 

**** Solidarity Fund PL in Moldova reserves the right to cancel the procurement process at any time without any obligations towards the bidders and ensures that documents containing personal data will be destroyed, anonymised, or encrypted in accordance with internal regulations. 

***** Solidarity Fund PL in Moldova upholds the highest standards of conduct and acts in accordance with the law, internal regulations, policies on whistleblowing and report management, as well as on preventing harassment and discrimination. If you observe any concerning activity or situation that may indicate irregularities, unethical practices, or other improper behaviour, please access the information here to learn how you can report such issues. 

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