Office Maintenance Assistant 

Job Info

Job Identification: 24085

Posting Date: 02/13/2025, 09:40 AM

Apply Before: 02/28/2025, 06:59 AM

Job Schedule: Full time

Locations Chisinau, Republic of Moldova

Vacancy Type: Individual Consultancy

Job Function: Administration

Initial Contract Duration: 121 days within February-December 2025

Education & Work Experience: High School certificate

Required Languages: Fluency in Romanian and/or Russian

Desired Languages: Knowledge of English

Vacancy Category: Consultancies

Job Description

Background:

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

UN Women in Moldova is looking to hire a part-time Office Maintenance Assistant to provide effective of office maintenance/cleaning services for its premises of approximately 660 m2 including corridors, offices (50 working places), 3 (three) meeting rooms, a kitchen, an archive and a storage room. The Office Maintenance Assistant position is located at UN Women premises in Chisinau, Moldova. 

Reporting to the Operations Manager, the Office Maintenance Assistant works in close collaboration with the UN Women Programmes and Operations team staff to ensure consistent service delivery. 

Description of Responsibilities /Scope of Work

Under the guidance and direct supervision of the Operations Manager, the Office Maintenance Assistant will provide daily cleaning services in the UN Women Moldova Office during the afternoon hours, from 14:00 to 17:00, ensuring a welcoming and hygienic environment for visitors and staff, maintaining high standards of quality and accuracy. The Office Maintenance Assistant is expected to demonstrate a client-oriented approach, high sense of responsibility, courtesy, tact and the ability to work effectively with individuals from diverse national and cultural backgrounds.

The selected candidate is responsible for ensuring the successful completion of the following tasks, including but not limited to: 

Kitchen/Break Room Maintenance:

• Clean and sanitize countertops, sinks, and appliances in the kitchen.
• Ensure coffee machines, kettles, and microwaves are cleaned regularly.
• Empty and clean the refrigerator and dispose of expired items.
• Clean all dishes, glasses, cups, and utensils used in the kitchen.
• Restock kitchen supplies, such as coffee, tea, sugar, kitchen paper towels, detergents for the kitchen, garbage bags.
• Collect and dispose of trash and recyclables appropriately.
• Ensure proper segregation of waste according to recycling guidelines.
• Monitor and replenish cleaning and kitchen supplies and report any shortages.

Conference Room Maintenance:

• Prepare conference rooms for meetings by arranging chairs, setting up tables, and ensuring the room is clean and organized.
• Provide jugs of water, glasses, napkins, and other necessary items for meetings.
• Prepare and serve coffee, tea, or other refreshments for visitors when requested by the program and operations staff.
• Clean and reset conference rooms after each meeting, including removing used items and wiping down surfaces.
• Ensure the proper care and maintenance of plants in conference rooms and common areas, including regular watering and monitoring their condition.

Safety and Maintenance:

• Report any maintenance issues, such as broken fixtures or leaks.
• Ensure cleaning products are stored safely and used according to safety guidelines.
• Respond promptly to urgent cleaning or hospitality requests.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Consultant’s Workplace and Official Travel

This is an office-based consultancy, with no travel required for this assignment.

Payment Details 

Payment will be disbursed monthly, per day worked, UN Women will pay the individual upon certification that the services have been satisfactorily performed and submission of a timesheet by individual. The number of days worked is to be determined solely by UN Women.

Competencies :

Core Values:

• Integrity;
• Professionalism;
• Respect for Diversity.

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues;
• Accountability;
• Creative Problem Solving;
• Effective Communication;
• Inclusive Collaboration;
• Stakeholder Engagement;
• Leading by Example.

Please visit this link for more information on UN Women’s Values and Competencies Framework: 

Functional Competencies:

• Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers’ needs.
• Ability to anticipate client’s upcoming needs.
• Ability to maintain confidentiality when handling personal items or confidential documents within the office space.
• Ability to communicate effectively with colleagues and supervisors, ensuring any special cleaning requests or concerns are addressed.
• Ability to follow health and safety regulations, ensuring a safe working environment for both employees and visitors.
• Knowledge of safety protocols for using cleaning chemicals and equipment.
• Ability to prioritize cleaning duties based on office needs and meeting schedules.

Required Qualifications

Education and Certification:

• Completion of secondary education is required.

Experience:

• Experience in the office cleaning services provision is an asset.
• Experience related will be an asset.
• Experience in an international organization is a strong advantage.

Languages:

• Fluency in Romanian and/or Russian is required.
• Knowledge of English is an asset.

APPLICATION PROCESS AND SUBMISSION PACKAGE 

Interested candidates are encouraged to submit their online applications by February 28, 2025  through the following link: Office Maintenance Assistant (Local post for Residents of the Republic of Moldova) - UN Women Careers . Applications should include the following documents:

• Duly filled UN Women Personal History form (P-11) which can be downloaded from: https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-P11-Personal-History-Form.doc . 

Only short-listed applicants will be contacted. 

Statements :

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.

Diversity and inclusion:

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)