Anunțuri de Angajare

 Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. CRS’ relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance and peacebuilding.  

CRS in Moldova & Ukraine  
CRS has operated in different capacities in Moldova since 2004 and in Ukraine since 2017.  CRS works with local partners to implement an integrated, multisectoral program portfolio of humanitarian and development assistance.  In Moldova, CRS is focused on meeting both the immediate and long-term needs of Ukrainian refugees, including cash, education and shelter programs.  CRS is also working with governmental and non-governmental partners to end the placement of children in residential care institutions through the Changing the Way We Care initiative. In Ukraine, CRS’ works in partnership with Caritas Ukraine and Caritas Spes Ukraine, to deliver life-saving humanitarian assistance to Ukrainians affected by the war.  

Job Summary  

As a member of the CRS Moldova Operation team, you will provide service in the day-to-day delivery of responsive, effective and efficient administrative activities in support of the Catholic Relief Services’ (CRS) mission to serve the poor and vulnerable. You will provide consistent and high-quality service and contribute to the proper stewardship of resources to help ensure operational effectiveness in support of high-quality programming. 

CRS is hiring for this position for 6 months.

Roles and Key Responsibilities: 

• Provide administrative support to the country program. 
• Assist with the filing, distribution, printing, and scanning of all incoming and outgoing mail/letters/documents, as well as manage IDs and business cards. 
• Support the maintenance of a centralized CRS/Local office filing system. 
• Help maintain and track taxi registers upon request. 
• Assist program staff, upon request, on arranging airport pickups, hotel reservations, and meeting appointments. 
• Maintenance of the vehicle booking system, upon request. 
• Monitoring and maintaining of Vehicle Management Platform (VMS). 
• Ensure timely payments of recurring office costs and lease expenses. 
• Manage office supplies (stationary, water, paper) in accordance with CRS property management regulations. 
• Assist program staff in organizing workshops, conferences, catering, and other public events through CRS suppliers, upon request. 
• Conduct market research to identify new suppliers, upon request. 
• Collaborate with Program Support Department staff members, Project Managers, Project Officers, and Partners as required. 
• Other administrative tasks upon request. 

Basic Qualifications 

• High School Diploma required. Professional Diploma/Certificate or courses in Administration a plus. 
• Experience with typing/word processing, data entry into online databases and forms, and working with various office equipment. 
• Experience in MS Office package (Excel, Word, PowerPoint) and information management systems. Proficient in Word. 
• Experience working in an office environment in a clerical or administrative role a plus.  
• Experience with a local or international NGO a plus. 

Required Languages – Spoken proficiency in English, Romanian and Russian required.  

Travel – Occasional travel may be requested. 

Knowledge, Skills and Abilities  

• Good organizational skills 
• Good data analysis skills 
• Good computers skills, including Microsoft Office. 
• Demonstrated ability to perform fast and efficiently, maintaining discretion and confidentiality while maintaining the agency’s high standards 
• Excellent interpersonal communication skills, especially under pressure 
• Relationship-building skills 
• Pro-active attitude and enthusiasm 

Agency-wide Competencies (for all CRS Staff)  

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.  

• Integrity
• Continuous Improvement & Innovation
• Builds Relationships
• Develops Talent
• Strategic Mindset
• Accountability & Stewardship

Supervisory Responsibilities: None  

Key Working Relationships:  

Internal: CRS Operations and Program Team 

External: CRS suppliers 

***Our Catholic identity is at the heart of our mission and operations. Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. We welcome as a part of our staff people of all faiths and secular traditions who share our values and our commitment to serving those in need. CRS’ processes and policies reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.  

Disclaimer:  This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.  

CRS' talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation. CRS is an Equal Opportunity Employer 

Interested candidates are welcome to apply by sending their CV with email to crsapplicationsmd@crs.org mentioning in the subject line the title of the position “Administrative Assistant”.