Anunțuri de Angajare

Organization - People in Need

Job Title - Grants and Reporting Coordinator

Duty station - Chisinau, Moldova

Salary range - 29.700,00 - 33.430,00 MDL gross

Application Deadline - February 7, 2024, by COB.

Work Experience - 3-years’ experience in a humanitarian organization, 2-years   grants development work experience

Languages - English (required), Romanian/Russian (desirable)

Type of contract - Employment contract; Full-time work

Expected Duration of Assignment - 01/02/2024 - 31/12/2024

Background:

People in Need (PIN) is a Czech non-governmental organization that provides relief aid and development assistance while working to defend human rights and democratic freedom. It is one of the largest relief and development organizations in post-communist Europe and has administered projects in 37 countries over the past 30 years. See here for more information about PIN: www.peopleinneed.net.

Position Overview: 

The GRANTS AND REPORTING COORDINATOR supports the Country Programme in Moldova in grants management, fundraising, communication and coordination with the Czech Embassy, the Czech Development Agency (CzDA) and in the reporting and relations with the European Delegation and other potential donors (USAID BHA, US BPRM, Swiss Cooperation, etc.). Other tasks include supporting visits of Czech experts or study visits to the Czech Republic and support to Grants and Communication department. This position should prepare the GRANTS AND REPORTING COORDINATOR for future work in any Relief and Development Department (RDD) positions at either a country programmes or at HQ. Therefore, the GRANTS AND REPORTING COORDINATOR’s line manager will ensure the capacity development is followed throughout the period of deployment. Reporting Relations & Interdependencies with Other Functions

The GRANTS AND REPORTING COORDINATOR’s line manager is: the Head of programmes

The GRANTS AND REPORTING COORDINATOR works in close cooperation with the senior CP management HoP/CD and HQ departments.

As a member of the Country Programme (CP), the Grants and Reporting Coordinator will be supporting the Grants and Reporting Manager (GRM) on grants healthiness review and oversight, particularly on compliance and donors’ communications. The Grants and Reporting Coordinator may also act as a secondary focal point for external liaison, including representing PIN vis-à-vis donors and in other coordination forums (cluster, working groups, etc).

Duties & Responsibilities:

• General support, giving directions and advice to all staff as requested and as time / workload permits
• Contributes to project proposal development by supporting the coordination lead by the Grants Officer or Head of Programmes
• Updates the grants management tool and links with other departments (Finance, MEAL etc.) − Proofreads and compiles intermediate and final donor reports to prepare them for final revision by GO
• Maintains an internal tracking database of her/his assigned donor/s reporting timelines, and coordinate with the head of programmes, program Managers, project managers and the MEAL team and programme teams to ensure that appropriate data collection and compilation take place on schedule.
• Update the donor mapping and funding strategy, keeping abreast of funding trends and donors ‘strategies, paying special attention to diversifying the funding portfolio with new donors in development and human rights sectors (and others as relevant in view of PIN’s programme strategy); timely inform the management staff of opportunities or strategic trends;
• In close cooperation with the line manager, actively engage with programs in donors visit to establish and nurture relationships and promote PIN’s work in its strategic domains; document such efforts and donor intelligence as required; − Liaise with HQ funding advisors to increase knowledge of donors and proactive fundraising in the country mission;
• administratively supports monitoring of the implementation and interim reporting – support administration of project documentations in ELO and Navision (IRPs)
• helps with proofreading and translation of reports and budgets and makes sure they are properly approved by the RDD management and formally correct;
• Provides dedicated support to the development of concept notes, proposals, proposal modifications and situation analyses – coordinating the development process with all relevant departments, including designing logical frameworks, setting realistic and measurable targets, and developing narrative proposals & budgets.
• Proactively supports in monitoring potential new funding opportunities for PIN in Moldavia through relevant open sources (donor websites, humanitarian assistance portals), clusters, and bilateral consultation and scoping with existing and potential donors.
• Ensures comprehensive grant files and donor guidelines and resources are maintained up to date and are available for use, coordinate with assigned HQ desk colleagues on this and other agendas
• Ensures that all reports are in-line with the assigned donor/s requirements in terms of structure and content, including with regards to mainstreaming issues, including protection, gender, do no harm and conflict sensitivity. Also, ensure that relevant staff are provided with timely information and materials – including guidelines, templates and examples – in order to develop quality reporting contributions
• Acts as a main focal point for selected donors and grant contracts, in external representation as well as internal coordination with program and support teams in terms of program development and reporting.

Requirements:

• At least 3-years’ experience of working within a humanitarian and/or development organization;
• Knowledge of MEAL and reporting mechanisms;
• At least 2-years grants development work experience;
• Demonstrated experience in leading the coordination of successful large-scale project proposals to key institutional donors, such as FCDO, ECHO, BHA, GAC, CZDA among others. Development donors experience is also relevant.
• Demonstrated experience in leading interim and final reporting to the core donors outlined above;
• Strong grasp of all stages of program cycle management and quality standards in humanitarian programming;
• Experience working in complex and volatile contexts (familiarity with the humanitarian context in Moldova is an advantage);
• Strong organizational, critical analysis, and problem-solving skills;
• Excellent communication skills, including fluent spoken and written English, including exceptional report writing and editing skills.

Interested applicants must submit the following:

• Cover letter (in English);
• full CV (in English);
• Contacts of three references (one should include the supervisor in the most recent work assignment).

The above shall be sent to the following address: https://apply.workable.com/people-in-need-2/j/EA97FFFAC3/apply/

Deadline for applications: February 7, 2024, by COB.

The applicants will be invited for interviews on a rolling basis. The application process might be stopped earlier if a suitable candidate is identified before the application deadline.

Only shortlisted candidates will be contacted for the interview. No phone calls or inquiries are allowed.

People in Need is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct and committed to promoting the welfare of children and adults with whom People in Need engages /is in contact with. People in Need expects all staff to perform job duties and responsibilities in accordance with People in Need code of conduct and key policies (available at: https://www.peopleinneed.net/key-policies-4142gp). People in Need Staff will undertake the appropriate level of training.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks.

We are committed to ensuring diversity (people from different social and ethnic backgrounds and of different genders, sexual orientations, etc.) within our organization and encourage interested candidates to apply.

By sending their CV and other documents to the aforementioned link the candidate implicitly consents to their personal data appearing in the CV and such other documents being held and processed by PIN exclusively with the view to analyzing the candidate’s suitability for the position and keeping such data in our files for a reasonable period of time in accordance with the PIN's Data Protection Policy. The candidate can revoke such consent anytime by sending an according notice. Kindly refrain from including any special personal data, whose processing, as per applicable law, requires the express written consent of the subject of such data.