Anunțuri de Angajare

The post holder will report to the Head of Mission (HoM) and will be administratively coordinated through the Chief of Staff. To be able to carry the required tasks effectively, s/he will closely cooperate with the Chief of Staff and the heads of departments.

Duties and Responsibilities

The Head of Mission’s Assistant will be required, in accordance with the EUPM Mandate, Code of Conduct and the General Service Conditions for locally recruited Staff members, to perform the following tasks:

• Assist the HoM with the daily tasks;
• Manage the calendar of meetings and appointments of the HoM;
• Perform administrative and secretarial duties, draft memos, letters and other requested documents and maintain filing systems;
• Receive and distribute all correspondence as routed by the HoM to the appropriate official, staff members as destined;
• Initiate, develop and maintain appropriate administrative systems both paper and electronic for the HoM;
• Follow up on all travel schedules for the HoM, including liaising with HR, Mission Support and Security for authorization, entitlements, flight reservations etc.;
• Organize and monitor the system of week-end duties;
• Send written invitations or by phone, arranges booking of facilities, etc.;
• Translate/interpret conversations with local stakeholders as and when required;

• Deal with information with confidentiality and discretion;

• Perform any other task as requested by his/her Line Manager.

Qualifications and experience

Eligibility criteria’s:

• Enjoy full civil rights and do not have criminal record;
• Be in possession of Moldovan citizenship and/or of a (still) valid residence and work permits according to Moldovan laws;
• Be physically fit to perform the duties relating to the post;
• Have fulfilled any obligations imposed on him/her by the laws concerning military service;
• Successful completion of Post-Secondary studies attested by a diploma;
• After having obtained the degree, at least three (3) years of relevant and proven full-time professional experience in the private and/or public sector.

Essential criteria:

• Excellent communication skills of English, Romanian and Russian;

• Very good knowledge and experience of Office Suite Package;

• Ability to write and communicate in a clear and concise manner;

• Excellent administration and organizational skills;
• Experience in positions requiring analytical and organizational skills, with a service- and project-oriented approach;
• Driving license category “B”.

Additional advantageous assets:

• Professional experience in an EU and/or International environment; 
• Experience of working in an intercultural environment, with respect of diversity;

• Ability to focus on priorities, to monitor and evaluate procedures and processes;
• Ability to deliver work on time and to agreed standards, even under pressure.

Personality assets:

• Have strong sense of initiative, responsibility and autonomy;
• Ability to build productive and cooperative working relationships with other staff members,

• Ability to work methodically, accurately and with attention to details as well as to tight deadlines;
• Used to work on a multitude of activities at the same time and with limited supervision;
• Ability to work independently and harmoniously with colleagues and as part of a team, with respect to diversity;
• Punctuality, commitment to quality, ability to perform under stress, attention to detail, solid work ethics, willingness to work flexible working hours and still deal helpfully and courteously with all contacts.

Only applications provided on the official EUPM Moldova application form will be accepted (download from https://www.eeas.europa.eu/eeas/1-2023-call-applications-eupm-moldova-%E2%80%93-national-staff_en)

The application form must be filled in English and submitted to recruitment@eupm-moldova.eu

Application form to be submitted in as a MS Word document (No PDF or JPEG will be accepted).

Rename the file with the post number, name: e.g. "MDAL03_Family name _First name".

Application submission deadline: June 29^th 2023, 17:00 Chisinau time.

Submitted files will not be returned.

EUPM Moldova retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description.

recruitment@eupm-moldova.eu

For more information relating to selection and recruitment, please contact EUPM Moldova:  hr@eupm-moldova.eu